Mid Level Office Manager Jobs
Mid level office manager jobs go to professionals ready to own operational processes end to end, coordinate across departments, and make day-to-day decisions with minimal supervision. Openings are concentrated across Healthcare & Medical Services, Insurance, and Consulting & Professional Services, with a mix of on-site, hybrid, and remote positions available, and employers like Oak View, Elite DNA Behavioral Health, and Rodeo Dental & Orthodontics hiring at this level now.
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Showing 5 of 24+ Mid Level Office Manager jobs
We are hiring for:
IDD Business Office Manager
Type: Regular
If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!
Ensures all administrative, accounting, certain people supported related, and purchasing functions are handled in an efficient, accurate, and timely manner for one or two business locations and are in accordance with company policies and procedures. Assists the Administrator in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, the preparation of the budget and ensuing analysis of monthly financial reports. Works closely with the Administrator on the financial feasibility of development projects. Coordinates closely with department heads to establish and monitor systems that provide people supported or employee information. Leads and directs the works of others.
Annual Salary: $45,000.00
Job Requirements
- Valid Drivers License
- Diploma/GED
- Experience in the field dealing with Excel Spreadsheets
Job Responsibilities
The Business Office Manager is responsible for assisting the Administrator in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, preparation of budgets and ensuing analysis of monthly financial reports.
Additional responsibilities of the Business Office Manager include:
- Coordinating closely with department heads to establish and monitor systems that provide service user or employee information
- Maintaining medical records filing and maintenance, filing medical records daily, following required format, maintaining appropriate filing, storage, and security of medical records and Protected Health Information
- Completing data entry of consumer information (e.g., admissions, discharges, medical record updates, data entry, etc.), ensuring billing protocols are followed per required timeframes
- Providing general building maintenance including ordering and maintaining office supplies, operating and maintaining office equipment as needed
- Performing general office duties including: typing documents, forms and spreadsheets, distributing mail, answering office phones and greeting visitors, reviewing work logs to determine where additional clerical support is needed
- Ensuring daily deposits are completed, overseeing petty cash funds, preparing and maintaining petty cash documentation, maintaining security of agency credit card, distributing monthly pay stubs and accounts payable checks
- Providing training and technical support to staff, reviewing, approving, and entering all time sheets and expense report submissions
- Recruiting, interviewing and making recommendations for hiring of candidates, maintaining and reviewing local personnel files
- Supervisory responsibilities include directly supervising maintenance, secretary/receptionist staff including interviewing, making recommendations for hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding, motivating, disciplining and promoting team performance; addressing complaints and resolving problems
Requirements
Successful candidates of the Business Office Manager role are able to lead a team to achieve multiple responsibilities in a fast paced business office while ensuring operational goals and objectives are met efficiently and effectively.
Additional requirements of the Business Office Manager role include:
- Bachelor’s degree in Accounting, Finance, Economics, Business or related field
- 5 years of supervision and business operations experience
- Experience in a management role preferred
- Valid Driver’s license and automotive insurance
- Proficient with computers and Microsoft Office including Excel, PowerPoint, and Outlook
- Excellent verbal, written and interpersonal communication skills
Pre-employment screening:
- Complete criminal background
- Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities)
- Drug testing
- Education verification and other credentialing based on position requirements.
- Proof of employment history or references (if required)
- Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals.
We offer the following benefits to employees:
- Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
- Employee perks and discount program: to help you save money!
- Paid Time Off (full-time employees only)
- Health/Insurance (full-time employees only)
- 401(k) retirement savings program
- Wellbeing Programs: Physical, Emotional and Financial
- Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
- Training: Free CPR, first aid, and job-specific training opportunities
- Contract/contingent workers and interns do not qualify for any of the above benefits
EEO Statement
RHA is an equal opportunity employer. In addition, we provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances. If you are an individual with a disability and need a reasonable accommodation to participate in the application process, please contact our solutions center.
About RHA:
At RHA Health Services, we help individuals with intellectual and developmental disabilities, mental health and/or substance use needs live their best lives. Our mission is to provide a safe and healthy environment while creating opportunities for personal outcomes.
For over 30 years, the people we serve and support have remained at the very center of everything we do. RHA currently provides services in North Carolina, Georgia, Pennsylvania, Tennessee, and New Jersey.
If you are ready to make a difference in the lives of people we serve and support apply to join the team today.
We are hiring for:
IDD Business Office Manager
Type: Regular
If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services!
Ensures all administrative, accounting, certain people supported related, and purchasing functions are handled in an efficient, accurate, and timely manner for one or two business locations and are in accordance with company policies and procedures. Assists the Administrator in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, the preparation of the budget and ensuing analysis of monthly financial reports. Works closely with the Administrator on the financial feasibility of development projects. Coordinates closely with department heads to establish and monitor systems that provide people supported or employee information. Leads and directs the works of others.
Annual Salary: $45,000.00
Job Requirements
- Valid Drivers License
- Diploma/GED
- Experience in the field dealing with Excel Spreadsheets
Job Responsibilities
The Business Office Manager is responsible for assisting the Administrator in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, preparation of budgets and ensuing analysis of monthly financial reports.
Additional responsibilities of the Business Office Manager include:
- Coordinating closely with department heads to establish and monitor systems that provide service user or employee information
- Maintaining medical records filing and maintenance, filing medical records daily, following required format, maintaining appropriate filing, storage, and security of medical records and Protected Health Information
- Completing data entry of consumer information (e.g., admissions, discharges, medical record updates, data entry, etc.), ensuring billing protocols are followed per required timeframes
- Providing general building maintenance including ordering and maintaining office supplies, operating and maintaining office equipment as needed
- Performing general office duties including: typing documents, forms and spreadsheets, distributing mail, answering office phones and greeting visitors, reviewing work logs to determine where additional clerical support is needed
- Ensuring daily deposits are completed, overseeing petty cash funds, preparing and maintaining petty cash documentation, maintaining security of agency credit card, distributing monthly pay stubs and accounts payable checks
- Providing training and technical support to staff, reviewing, approving, and entering all time sheets and expense report submissions
- Recruiting, interviewing and making recommendations for hiring of candidates, maintaining and reviewing local personnel files
- Supervisory responsibilities include directly supervising maintenance, secretary/receptionist staff including interviewing, making recommendations for hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding, motivating, disciplining and promoting team performance; addressing complaints and resolving problems
Requirements
Successful candidates of the Business Office Manager role are able to lead a team to achieve multiple responsibilities in a fast paced business office while ensuring operational goals and objectives are met efficiently and effectively.
Additional requirements of the Business Office Manager role include:
- Bachelor’s degree in Accounting, Finance, Economics, Business or related field
- 5 years of supervision and business operations experience
- Experience in a management role preferred
- Valid Driver’s license and automotive insurance
- Proficient with computers and Microsoft Office including Excel, PowerPoint, and Outlook
- Excellent verbal, written and interpersonal communication skills
Pre-employment screening:
- Complete criminal background
- Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities)
- Drug testing
- Education verification and other credentialing based on position requirements.
- Proof of employment history or references (if required)
- Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals.
We offer the following benefits to employees:
- Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
- Employee perks and discount program: to help you save money!
- Paid Time Off (full-time employees only)
- Health/Insurance (full-time employees only)
- 401(k) retirement savings program
- Wellbeing Programs: Physical, Emotional and Financial
- Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
- Training: Free CPR, first aid, and job-specific training opportunities
- Contract/contingent workers and interns do not qualify for any of the above benefits
EEO Statement
RHA is an equal opportunity employer. In addition, we provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances. If you are an individual with a disability and need a reasonable accommodation to participate in the application process, please contact our solutions center.
About RHA:
At RHA Health Services, we help individuals with intellectual and developmental disabilities, mental health and/or substance use needs live their best lives. Our mission is to provide a safe and healthy environment while creating opportunities for personal outcomes.
For over 30 years, the people we serve and support have remained at the very center of everything we do. RHA currently provides services in North Carolina, Georgia, Pennsylvania, Tennessee, and New Jersey.
If you are ready to make a difference in the lives of people we serve and support apply to join the team today.
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Top Industries Hiring
- Healthcare & Medical Services
- Insurance
- Consulting & Professional Services
- Education
- Automotive
Mid Level Office Manager Jobs: Frequently Asked Questions
How do I get a mid level office manager job?
Position yourself around ownership and outcomes, not just task completion. Highlight experiences where you managed vendor relationships, coordinated office operations independently, or introduced a process that measurably improved efficiency. A strong application at this level shows you can handle competing priorities, communicate across teams, and step in when leadership is unavailable, without needing constant direction.
Which companies hire mid level office managers?
Companies hiring mid level office managers right now include Oak View, Elite DNA Behavioral Health, and Rodeo Dental & Orthodontics, based on current listings on Migrate Mate as of November 2026. Hiring at this level covers professional services firms, healthcare organizations, and growing mid-size businesses that need someone who can run office operations independently and keep multiple functions running in parallel.
Are there remote mid level office manager jobs?
Yes, though availability varies by employer and industry. About 8% of mid level office manager openings are remote or hybrid as of November 2026, with hybrid being the more common arrangement for roles that involve vendor coordination, facilities oversight, or in-person team support. Fully remote positions tend to appear most often at technology and professional services companies.
How do I move up to a mid level office manager role?
Growth from an entry level position into mid level comes from steadily taking on broader responsibility. Volunteering to own a recurring process, managing a small project from start to finish, and building a history of reliable judgment all signal readiness. Developing stronger cross-functional communication, learning tools like scheduling platforms or budget trackers, and gathering positive feedback on independent work accelerates the transition.
Which industries hire the most mid level office managers?
Mid Level office manager roles concentrate in Healthcare & Medical Services, Insurance, and Consulting & Professional Services, based on current listings on Migrate Mate as of November 2026. These sectors tend to have structured office environments with enough operational complexity to justify a dedicated mid level hire who can manage daily workflows, support leadership, and keep administrative functions running without close supervision.