Mid Level Office Manager Jobs
Mid level office manager jobs go to professionals ready to own operational processes end to end, coordinate across departments, and make day-to-day decisions with minimal supervision. Openings are concentrated across Healthcare & Medical Services, Education, and Consulting & Professional Services, with a mix of on-site, hybrid, and remote positions available, and employers like CVS Health, Ricoh, and NYU Langone Health hiring at this level now.
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We’re a global technology company focused on creating dynamic, smart, personalized and engaging customer experiences powered by our range of digital hardware, our proprietary content management system and our industry leading signage solutions. (For example: If you’ve ordered in-store or in the drive-thru at McDonald’s somewhere in the world in the last few years, chances are you’ve interacted with our digital solutions.) We work in over 50 global markets and have 9 offices around the world, with a global headquarters proudly located in our founding home of Sydney, Australia.
We are curious, charismatic, authentic and we value and leverage the diversity of our crew. We are imaginers, kindness enthusiasts, experts, creators, thinkers, challengers, collaborators and over-achievers. And together, as a Crew, we are revolutionizing the way the world’s leading brands leverage technology to drive the best customer experiences.
To oversee and coordinate administrative and operational activities within an office environment. They are responsible for ensuring the smooth functioning of day-to-day operations & functions, managing office resources, and providing support to employees.
Responsibilities:
- Maintain a well organized, clean and well-presented office, including all workspaces, meeting rooms, kitchens, showroom and all other common areas.
- Oversee the management and ensure smooth running of Front of House including ensuring that phone system and office security is managed effectively.
- Coordinate internal and external meetings, and manage meeting room set up, calendar/diary coordination; includes the close management of recurring meetings and ensuring meetings are aligned (attendees, catering, etc.), internal communications
- Design and implement office policies and procedures, including establishing standards and documentation.
- Coordinate the presentation content and logistics of the biweekly company stand up (Fire Up Meeting)
- Organize company functions and events and coordinate involvement in events in collaboration with Marketing and People & Culture teams.
- Budget management for office operations and amenities.
- Track and manage expenses for the NAM Senior Leadership Team (excl NAM President, including preparing expense reports and ensuring adherence to the budget.
- Organize and book complex domestic travel itineraries and ensure adherence to company policies.
- Source and manage vendors for office amenities and facility maintenance, including all consumables (kitchens, bathroom, stationery, first aid kit) and office equipment as well as any trades or service people.
- Support the general office and wider business by assisting with administrative support and driving culture, engagement and change throughout the company.
- Manage all aspects of Chicago company events.
- Support the People and Culture Team (HR) with administrative assistance as required, in relation to for example Thrive program, onboarding, offboarding, recruitment, OSHA, documentation and administration.
- As required, support the President of NAM and Global CEO with personal administration tasks – including, but not limited to, running errands, managing bookings, travel, calendar management etc.
Qualifications:
- Minimum 5 years’ experience in an Office Manager/Senior Administration role
- Previous experience in a medium to large organization, ideally through a period of growth
- Demonstrated involvement in transforming office processes and facilitating changes in office operations.
- Proficiency in Microsoft office suite (Including Outlook, Teams, PowerPoint, Word, Excel)
Capabilities:
- Able to exercise a high level of confidentiality.
- Ability to work autonomously & collaboratively as part of a team environment.
- Maintain a high level of organization and prioritization.
- Able to exercise effective time management.
- Exceptional customer service skills, with a focus on delivering high quality service to both internal and external stakeholders.
- Ability to adapt to changing priorities, handle unforeseen situations, and work effectively under pressure.
- Excellent written and verbal communication skills, with negotiation and conflict management skills.
- Ability to undertake process improvements and drive process transformation.
Full Salary Range: $75,000 (minimum), $80,000 (midpoint), $85,000 (maximum).
Pay is based on relevant experience, skills, education, internal equity, and market data. Well-qualified candidates can generally expect offers around the midpoint. Candidates who meet the minimum qualifications but have more limited directly relevant experience for this specific role are typically placed nearer the minimum, while highly experienced candidates with strong role alignment may be placed closer to the maximum.
We are industry leaders who have won awards and set records. We are a 2x Australia Good Design Award winner and we successfully completed the largest hardware deployment in Quick Service Restaurant history.
We are led by a forward-thinking CEO who has demonstrated a true passion for people and making Coates a place where people genuinely enjoy working. Our growth plans enable a focus on providing rapid career advancement opportunities for our talent.
Together, we are creators, allowing us to make our purpose a reality – to create immersive brand experiences for everyone.
Join a Crew that Cares
Be part of a global team of talented, ambitious, creative people that value integrity, individuality and inclusivity. (Ask us about our Equality + Empowerment Initiatives).
The benefits include an annual market competitive bonus program and our “Thrive Program” which includes a suite of flexible work options because we’re strong believers that you should never miss an important life or work moment. Thrive also provides dedicated time to prioritize our health and wellbeing (think virtual Yoga or meditation sessions), a Global Wellness paid day off to recharge as well as a “Give Back Day” to allow our Crew an opportunity to make an impact in the community.
Be inspired To Be More
We skip the red tape and aim to always stay nimble. We’re proud of where we’ve been and are energized by where we’re going. We encourage ideas and perspectives because we know the more we have, the better we are. We work hard but have fun along the way. We push the boundaries but keep it real and authentic. We believe in the values that got us here are the ones that will continue to lead us forward. We are excited by what we’ve accomplished, but know the best is yet to come.
Coates Group is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law).
Fraud Alert: Employment Scam Advisory
- Coates does not operate or communicate through any domain resembling "@coatesgroupcareer.com"
- We do not contact employment candidates via email to solicit personal or financial information
- All applications for employment must be submitted through our official website https://coatesgroup.com/careers or directly through our LinkedIn profile: Coates Group
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
We’re a global technology company focused on creating dynamic, smart, personalized and engaging customer experiences powered by our range of digital hardware, our proprietary content management system and our industry leading signage solutions. (For example: If you’ve ordered in-store or in the drive-thru at McDonald’s somewhere in the world in the last few years, chances are you’ve interacted with our digital solutions.) We work in over 50 global markets and have 9 offices around the world, with a global headquarters proudly located in our founding home of Sydney, Australia.
We are curious, charismatic, authentic and we value and leverage the diversity of our crew. We are imaginers, kindness enthusiasts, experts, creators, thinkers, challengers, collaborators and over-achievers. And together, as a Crew, we are revolutionizing the way the world’s leading brands leverage technology to drive the best customer experiences.
To oversee and coordinate administrative and operational activities within an office environment. They are responsible for ensuring the smooth functioning of day-to-day operations & functions, managing office resources, and providing support to employees.
Responsibilities:
- Maintain a well organized, clean and well-presented office, including all workspaces, meeting rooms, kitchens, showroom and all other common areas.
- Oversee the management and ensure smooth running of Front of House including ensuring that phone system and office security is managed effectively.
- Coordinate internal and external meetings, and manage meeting room set up, calendar/diary coordination; includes the close management of recurring meetings and ensuring meetings are aligned (attendees, catering, etc.), internal communications
- Design and implement office policies and procedures, including establishing standards and documentation.
- Coordinate the presentation content and logistics of the biweekly company stand up (Fire Up Meeting)
- Organize company functions and events and coordinate involvement in events in collaboration with Marketing and People & Culture teams.
- Budget management for office operations and amenities.
- Track and manage expenses for the NAM Senior Leadership Team (excl NAM President, including preparing expense reports and ensuring adherence to the budget.
- Organize and book complex domestic travel itineraries and ensure adherence to company policies.
- Source and manage vendors for office amenities and facility maintenance, including all consumables (kitchens, bathroom, stationery, first aid kit) and office equipment as well as any trades or service people.
- Support the general office and wider business by assisting with administrative support and driving culture, engagement and change throughout the company.
- Manage all aspects of Chicago company events.
- Support the People and Culture Team (HR) with administrative assistance as required, in relation to for example Thrive program, onboarding, offboarding, recruitment, OSHA, documentation and administration.
- As required, support the President of NAM and Global CEO with personal administration tasks – including, but not limited to, running errands, managing bookings, travel, calendar management etc.
Qualifications:
- Minimum 5 years’ experience in an Office Manager/Senior Administration role
- Previous experience in a medium to large organization, ideally through a period of growth
- Demonstrated involvement in transforming office processes and facilitating changes in office operations.
- Proficiency in Microsoft office suite (Including Outlook, Teams, PowerPoint, Word, Excel)
Capabilities:
- Able to exercise a high level of confidentiality.
- Ability to work autonomously & collaboratively as part of a team environment.
- Maintain a high level of organization and prioritization.
- Able to exercise effective time management.
- Exceptional customer service skills, with a focus on delivering high quality service to both internal and external stakeholders.
- Ability to adapt to changing priorities, handle unforeseen situations, and work effectively under pressure.
- Excellent written and verbal communication skills, with negotiation and conflict management skills.
- Ability to undertake process improvements and drive process transformation.
Full Salary Range: $75,000 (minimum), $80,000 (midpoint), $85,000 (maximum).
Pay is based on relevant experience, skills, education, internal equity, and market data. Well-qualified candidates can generally expect offers around the midpoint. Candidates who meet the minimum qualifications but have more limited directly relevant experience for this specific role are typically placed nearer the minimum, while highly experienced candidates with strong role alignment may be placed closer to the maximum.
We are industry leaders who have won awards and set records. We are a 2x Australia Good Design Award winner and we successfully completed the largest hardware deployment in Quick Service Restaurant history.
We are led by a forward-thinking CEO who has demonstrated a true passion for people and making Coates a place where people genuinely enjoy working. Our growth plans enable a focus on providing rapid career advancement opportunities for our talent.
Together, we are creators, allowing us to make our purpose a reality – to create immersive brand experiences for everyone.
Join a Crew that Cares
Be part of a global team of talented, ambitious, creative people that value integrity, individuality and inclusivity. (Ask us about our Equality + Empowerment Initiatives).
The benefits include an annual market competitive bonus program and our “Thrive Program” which includes a suite of flexible work options because we’re strong believers that you should never miss an important life or work moment. Thrive also provides dedicated time to prioritize our health and wellbeing (think virtual Yoga or meditation sessions), a Global Wellness paid day off to recharge as well as a “Give Back Day” to allow our Crew an opportunity to make an impact in the community.
Be inspired To Be More
We skip the red tape and aim to always stay nimble. We’re proud of where we’ve been and are energized by where we’re going. We encourage ideas and perspectives because we know the more we have, the better we are. We work hard but have fun along the way. We push the boundaries but keep it real and authentic. We believe in the values that got us here are the ones that will continue to lead us forward. We are excited by what we’ve accomplished, but know the best is yet to come.
Coates Group is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law).
Fraud Alert: Employment Scam Advisory
- Coates does not operate or communicate through any domain resembling "@coatesgroupcareer.com"
- We do not contact employment candidates via email to solicit personal or financial information
- All applications for employment must be submitted through our official website https://coatesgroup.com/careers or directly through our LinkedIn profile: Coates Group
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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Find Mid Level Office Manager JobsMid Level Office Manager Job Market
Who's Hiring
- CVS Health49
- Ricoh8
- NYU Langone Health8
- UF Health7
- Yellowstone Landscape7
Top Industries Hiring
- Healthcare & Medical Services129
- Education64
- Consulting & Professional Services51
- Technology & Software43
- Construction & Real Estate28
Mid Level Office Manager Jobs: Frequently Asked Questions
How do I get a mid level office manager job?
Position yourself around ownership and outcomes, not just task completion. Highlight experiences where you managed vendor relationships, coordinated office operations independently, or introduced a process that measurably improved efficiency. A strong application at this level shows you can handle competing priorities, communicate across teams, and step in when leadership is unavailable, without needing constant direction.
Which companies hire mid level office managers?
Companies hiring mid level office managers right now include CVS Health, Ricoh, and NYU Langone Health, based on current listings on Migrate Mate as of July 2026. Hiring at this level covers professional services firms, healthcare organizations, and growing mid-size businesses that need someone who can run office operations independently and keep multiple functions running in parallel.
Are there remote mid level office manager jobs?
Yes, though availability varies by employer and industry. About 9% of mid level office manager openings are remote or hybrid as of July 2026, with hybrid being the more common arrangement for roles that involve vendor coordination, facilities oversight, or in-person team support. Fully remote positions tend to appear most often at technology and professional services companies.
How do I move up to a mid level office manager role?
Growth from an entry level position into mid level comes from steadily taking on broader responsibility. Volunteering to own a recurring process, managing a small project from start to finish, and building a history of reliable judgment all signal readiness. Developing stronger cross-functional communication, learning tools like scheduling platforms or budget trackers, and gathering positive feedback on independent work accelerates the transition.
Which industries hire the most mid level office managers?
Mid Level office manager roles concentrate in Healthcare & Medical Services, Education, and Consulting & Professional Services, based on current listings on Migrate Mate as of July 2026. These sectors tend to have structured office environments with enough operational complexity to justify a dedicated mid level hire who can manage daily workflows, support leadership, and keep administrative functions running without close supervision.