Personal Assistant Jobs

Job Overview

We are seeking an energetic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role involves managing calendars, coordinating projects, handling confidential information, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional communication skills, technical proficiency, and a proactive attitude to help our leaders stay focused on strategic priorities. This paid position offers an exciting opportunity to be an integral part of a fast-paced, collaborative environment where your organizational talents will shine.

Duties

• Manage and coordinate complex calendars, scheduling meetings, appointments, and business travel arrangements efficiently.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing notes, and handling correspondence with professionalism.
• Organize and facilitate events, meetings, and internal communications to ensure seamless execution.
• Oversee office management tasks including filing, front desk responsibilities, multi-line phone systems, and maintaining office supplies.
• Utilize productivity software such as Microsoft Office (Word, Excel, PowerPoint), QuickBooks for bookkeeping tasks, and video conferencing software for virtual meetings.
• Assist with project coordination by tracking deadlines, preparing agendas, and collaborating with teams across departments.
• Handle confidential information with discretion while maintaining high standards of professionalism and phone etiquette.

Qualifications

• Proven experience as a Personal Assistant or in an administrative support role within a professional environment.
• Strong organizational skills with the ability to multitask effectively in a fast-paced setting.
• Excellent written and verbal communication skills; capable of proofreading and editing documents accurately.
• Technical proficiency in Microsoft Office Suite (Word, Excel, Outlook), QuickBooks, DocuSign, and video conferencing tools such as Zoom or Microsoft Teams.
• Experience managing executive calendars and making business travel arrangements.
• Familiarity with office management procedures including filing systems, front desk operations, and multi-line phone systems.
• Ability to handle sensitive information with confidentiality and demonstrate exceptional customer service skills.

Join us as a Personal Assistant and become a vital part of our team! Your dedication will help streamline operations while supporting our leadership’s success—making a real difference every day through your organization and proactive approach.

Pay: $23.31 - $28.07 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Parental leave
• Retirement plan

Work Location: In person