Travel Coordinator Jobs
Travel Coordinator jobs are open across corporate, hospitality, healthcare, government, and nonprofit sectors, from entry-level to senior and management roles, with specializations in corporate travel, group travel logistics, and event travel coordination. Scan the live roles below and apply to whichever ones fit.
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Job Title: Travel Coordinator
EXO Inc. has been protecting public infrastructure across the U.S. since 2009. Without consistent maintenance and quality assurance, critical assets face a growing risk of failure over time. EXO delivers engineering, inspection, and remediation services for lighting poles, transmission towers, and other infrastructure exposed to ongoing wear from usage, aging, and environmental conditions.
With deep expertise in vertical infrastructure, EXO builds on years of engineering design and fabrication experience across utilities, telecom, transportation, and retail sectors. This foundation supports a comprehensive inspection and asset management approach that addresses both new installations and aging structures requiring immediate attention.
Recognizing that full replacement is often impractical due to cost and safety constraints, EXO developed its “Ex-Tend” approach to manage assets throughout their entire life cycle. From initial quality assurance to ongoing inspection and targeted repairs, this method is designed to extend service life and improve reliability. Supported by data-driven insights, EXO helps clients monitor asset conditions and make informed, strategic decisions.
Position Summary: The Travel Coordinator is responsible for managing all aspects of corporate travel arrangements for employees across multiple projects and locations. This role coordinates domestic and international travel, negotiates cost-effective travel solutions, develops and improves travel processes, maintains accurate travel records, and analyzes travel metrics to identify cost savings and operational efficiencies.
The ideal candidate is highly organized, thrives in a fast-paced environment, possesses exceptional attention to detail, and can effectively manage multiple priorities while delivering outstanding customer service. This individual will serve as the primary point of contact for travel-related needs while ensuring compliance with company travel policies and maximizing travel value.
Key Responsibilities
Travel Coordination
- Coordinate all domestic and international travel arrangements, including airfare, hotels, rental vehicles, ground transportation, and other travel-related services.
- Manage high-volume travel requests while balancing employee preferences, business requirements, budgets, and travel policies.
- Monitor travel itineraries and proactively address schedule changes, delays, cancellations, or emergencies.
- Ensure travelers receive accurate itineraries, confirmations, and travel documentation in a timely manner.
- Coordinate travel for field employees, project teams, executives, and new hires.
- Maintain a centralized travel calendar and coordinate schedules to support operational needs.
- Assist with travel-related visa, passport, and other documentation requirements when applicable.
Vendor & Expense Management
- Develop and maintain relationships with airlines, hotels, rental car agencies, and travel vendors.
- Negotiate preferred rates and identify opportunities for additional discounts and cost savings.
- Monitor travel expenses and ensure compliance with company travel policies.
- Resolve billing discrepancies and travel-related issues with vendors.
- Assist Accounting with travel reconciliations and expense reporting.
Process Development & Continuous Improvement
- Develop, document, and improve travel coordination processes and standard operating procedures.
- Identify opportunities to streamline booking processes and improve traveler experience.
- Recommend improvements to travel policies, vendor utilization, and approval workflows.
- Standardize travel documentation and communication across the organization.
- Assist with implementation and optimization of travel management software and systems.
Reporting, Metrics & Cost Savings
- Track and maintain travel metrics including:
- Total travel spend
- Airfare, lodging, and rental vehicle costs
- Vendor utilization
- Advance booking compliance
- Travel policy compliance
- Cost avoidance and negotiated savings
- Develop regular reports and dashboards for leadership
- Identify trends and opportunities to reduce travel expenses while maintaining operational effectiveness
- Measure and report savings achieved through negotiated rates, process improvements, and booking efficiencies
- Maintain accurate travel records and historical data for reporting and forecasting purposes
Customer Service & Communication
- Serve as the primary point of contact for employee travel questions and support.
- Communicate travel updates, itinerary changes, and important travel information promptly.
- Provide exceptional customer service while balancing competing priorities and urgent requests.
- Collaborate with Operations, Project Managers, HR, Accounting, and Executive Leadership to coordinate travel needs.
- Maintain confidentiality of employees and executive travel information.
Administrative Support
- Maintain accurate travel records and documentation.
- Assist with travel policy updates and employee communication.
- Coordinate travel approvals and required authorizations.
- Support special projects related to travel operations and process improvements.
- Perform other administrative duties as assigned.
Qualification
- Required
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 2+ years of experience coordinating corporate travel, administrative coordination, scheduling, or similar operational support.
- Exceptional organizational and time management skills.
- Strong ability to manage multiple priorities simultaneously.
- Excellent verbal and written communication skills.
- Advanced proficiency in Microsoft Office, particularly Excel and Outlook.
- Strong analytical and problem-solving abilities.
- Demonstrated ability to maintain confidential information.
- Excellent customer service skills.
- Extremely high attention to detail.
- Preferred
- Previous corporate travel coordinator or travel agent experience.
- Experience using corporate travel booking platforms or Global Distribution Systems (GDS) such as Sabre, Apollo, Amadeus, or Concur.
- Experience negotiating hotel, airline, or rental vehicle agreements.
- Experience scheduling large groups or coordinating travel for field personnel.
- Experience developing operational processes or standard operating procedures.
- Experience tracking KPIs, reporting metrics, and documenting cost savings.
- Experience supporting a fast-paced construction, engineering, utility, or field service organization.
Physical Requirements
- Ability to sit for extended periods while working on a computer and managing travel systems
- Frequent use of computers, telephones, and office equipment requiring repetitive hand and finger movements.
- Ability to occasionally lift and carry office materials weighing up to 20 pounds.
- Ability to move throughout an office environment as needed.
- Visual acuity sufficient to review travel itineraries, reports, contracts, and spreadsheets.
- Ability to communicate effectively by phone, video conference, and in person.
- Ability to work occasional overtime during periods of increased travel activity or operational demand.
Mental Requirement
- Exceptional organizational skills with the ability to prioritize numerous travel requests and competing deadlines.
- Ability to manage multiple schedules, reservations, and changing travel plans simultaneously while maintaining accuracy.
- Strong attention to detail to ensure error-free travel arrangements, documentation, and reporting.
- Analytical skills to evaluate travel expenditures, identify trends, and recommend cost-saving opportunities.
- Ability to develop, document, and improve business processes related to travel coordination.
- Excellent problem-solving skills with the ability to respond quickly to travel disruptions and changing priorities.
- Strong verbal and written communication skills to effectively interact with employees, vendors, executives, and external partners.
- Customer-focused mindset with the ability to provide professional and responsive service under pressure.
- Ability to maintain confidentiality while handling sensitive employee and executive travel information.
- Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word, with the ability to generate reports and maintain accurate travel records.
- Ability to work independently while collaborating effectively across multiple departments.
- Adaptability to rapidly changing priorities in a fast-paced operational environment.
Ideal Candidate Profile
The ideal Travel Coordinator is a highly organized, service-oriented professional who enjoys solving logistical challenges. They excel at juggling multiple priorities, identifying opportunities to improve processes, and finding ways to reduce travel costs without sacrificing service quality. Previous experience as a corporate travel coordinator or travel agent, combined with exceptional attention to detail and strong analytical skills, will position this individual for success in the role.
- Medical
- Vision
- Health Savings Account/Flexible Spending Accounts
- Life and Accidental Death & Dismemberment
- Short Term and Long-Term Disability
- Accident, Hospital Indemnity and Critical Illness
- 401k with company match
- PTO
- 10 paid holidays
Qualifications
Physical Requirements
Mental Requirements
Position Summary: The Travel Coordinator is responsible for managing all aspects of corporate travel arrangements for employees across multiple projects and locations. This role coordinates domestic and international travel, negotiates cost-effective travel solutions, develops and improves travel processes, maintains accurate travel records, and analyzes travel metrics to identify cost savings and operational efficiencies.
The ideal candidate is highly organized, thrives in a fast-paced environment, possesses exceptional attention to detail, and can effectively manage multiple priorities while delivering outstanding customer service. This individual will serve as the primary point of contact for travel-related needs while ensuring compliance with company travel policies and maximizing travel value.
Job Title: Travel Coordinator
EXO Inc. has been protecting public infrastructure across the U.S. since 2009. Without consistent maintenance and quality assurance, critical assets face a growing risk of failure over time. EXO delivers engineering, inspection, and remediation services for lighting poles, transmission towers, and other infrastructure exposed to ongoing wear from usage, aging, and environmental conditions.
With deep expertise in vertical infrastructure, EXO builds on years of engineering design and fabrication experience across utilities, telecom, transportation, and retail sectors. This foundation supports a comprehensive inspection and asset management approach that addresses both new installations and aging structures requiring immediate attention.
Recognizing that full replacement is often impractical due to cost and safety constraints, EXO developed its “Ex-Tend” approach to manage assets throughout their entire life cycle. From initial quality assurance to ongoing inspection and targeted repairs, this method is designed to extend service life and improve reliability. Supported by data-driven insights, EXO helps clients monitor asset conditions and make informed, strategic decisions.
Position Summary: The Travel Coordinator is responsible for managing all aspects of corporate travel arrangements for employees across multiple projects and locations. This role coordinates domestic and international travel, negotiates cost-effective travel solutions, develops and improves travel processes, maintains accurate travel records, and analyzes travel metrics to identify cost savings and operational efficiencies.
The ideal candidate is highly organized, thrives in a fast-paced environment, possesses exceptional attention to detail, and can effectively manage multiple priorities while delivering outstanding customer service. This individual will serve as the primary point of contact for travel-related needs while ensuring compliance with company travel policies and maximizing travel value.
Key Responsibilities
Travel Coordination
- Coordinate all domestic and international travel arrangements, including airfare, hotels, rental vehicles, ground transportation, and other travel-related services.
- Manage high-volume travel requests while balancing employee preferences, business requirements, budgets, and travel policies.
- Monitor travel itineraries and proactively address schedule changes, delays, cancellations, or emergencies.
- Ensure travelers receive accurate itineraries, confirmations, and travel documentation in a timely manner.
- Coordinate travel for field employees, project teams, executives, and new hires.
- Maintain a centralized travel calendar and coordinate schedules to support operational needs.
- Assist with travel-related visa, passport, and other documentation requirements when applicable.
Vendor & Expense Management
- Develop and maintain relationships with airlines, hotels, rental car agencies, and travel vendors.
- Negotiate preferred rates and identify opportunities for additional discounts and cost savings.
- Monitor travel expenses and ensure compliance with company travel policies.
- Resolve billing discrepancies and travel-related issues with vendors.
- Assist Accounting with travel reconciliations and expense reporting.
Process Development & Continuous Improvement
- Develop, document, and improve travel coordination processes and standard operating procedures.
- Identify opportunities to streamline booking processes and improve traveler experience.
- Recommend improvements to travel policies, vendor utilization, and approval workflows.
- Standardize travel documentation and communication across the organization.
- Assist with implementation and optimization of travel management software and systems.
Reporting, Metrics & Cost Savings
- Track and maintain travel metrics including:
- Total travel spend
- Airfare, lodging, and rental vehicle costs
- Vendor utilization
- Advance booking compliance
- Travel policy compliance
- Cost avoidance and negotiated savings
- Develop regular reports and dashboards for leadership
- Identify trends and opportunities to reduce travel expenses while maintaining operational effectiveness
- Measure and report savings achieved through negotiated rates, process improvements, and booking efficiencies
- Maintain accurate travel records and historical data for reporting and forecasting purposes
Customer Service & Communication
- Serve as the primary point of contact for employee travel questions and support.
- Communicate travel updates, itinerary changes, and important travel information promptly.
- Provide exceptional customer service while balancing competing priorities and urgent requests.
- Collaborate with Operations, Project Managers, HR, Accounting, and Executive Leadership to coordinate travel needs.
- Maintain confidentiality of employees and executive travel information.
Administrative Support
- Maintain accurate travel records and documentation.
- Assist with travel policy updates and employee communication.
- Coordinate travel approvals and required authorizations.
- Support special projects related to travel operations and process improvements.
- Perform other administrative duties as assigned.
Qualification
- Required
- High school diploma or equivalent; Associate's or Bachelor's degree preferred.
- 2+ years of experience coordinating corporate travel, administrative coordination, scheduling, or similar operational support.
- Exceptional organizational and time management skills.
- Strong ability to manage multiple priorities simultaneously.
- Excellent verbal and written communication skills.
- Advanced proficiency in Microsoft Office, particularly Excel and Outlook.
- Strong analytical and problem-solving abilities.
- Demonstrated ability to maintain confidential information.
- Excellent customer service skills.
- Extremely high attention to detail.
- Preferred
- Previous corporate travel coordinator or travel agent experience.
- Experience using corporate travel booking platforms or Global Distribution Systems (GDS) such as Sabre, Apollo, Amadeus, or Concur.
- Experience negotiating hotel, airline, or rental vehicle agreements.
- Experience scheduling large groups or coordinating travel for field personnel.
- Experience developing operational processes or standard operating procedures.
- Experience tracking KPIs, reporting metrics, and documenting cost savings.
- Experience supporting a fast-paced construction, engineering, utility, or field service organization.
Physical Requirements
- Ability to sit for extended periods while working on a computer and managing travel systems
- Frequent use of computers, telephones, and office equipment requiring repetitive hand and finger movements.
- Ability to occasionally lift and carry office materials weighing up to 20 pounds.
- Ability to move throughout an office environment as needed.
- Visual acuity sufficient to review travel itineraries, reports, contracts, and spreadsheets.
- Ability to communicate effectively by phone, video conference, and in person.
- Ability to work occasional overtime during periods of increased travel activity or operational demand.
Mental Requirement
- Exceptional organizational skills with the ability to prioritize numerous travel requests and competing deadlines.
- Ability to manage multiple schedules, reservations, and changing travel plans simultaneously while maintaining accuracy.
- Strong attention to detail to ensure error-free travel arrangements, documentation, and reporting.
- Analytical skills to evaluate travel expenditures, identify trends, and recommend cost-saving opportunities.
- Ability to develop, document, and improve business processes related to travel coordination.
- Excellent problem-solving skills with the ability to respond quickly to travel disruptions and changing priorities.
- Strong verbal and written communication skills to effectively interact with employees, vendors, executives, and external partners.
- Customer-focused mindset with the ability to provide professional and responsive service under pressure.
- Ability to maintain confidentiality while handling sensitive employee and executive travel information.
- Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word, with the ability to generate reports and maintain accurate travel records.
- Ability to work independently while collaborating effectively across multiple departments.
- Adaptability to rapidly changing priorities in a fast-paced operational environment.
Ideal Candidate Profile
The ideal Travel Coordinator is a highly organized, service-oriented professional who enjoys solving logistical challenges. They excel at juggling multiple priorities, identifying opportunities to improve processes, and finding ways to reduce travel costs without sacrificing service quality. Previous experience as a corporate travel coordinator or travel agent, combined with exceptional attention to detail and strong analytical skills, will position this individual for success in the role.
- Medical
- Vision
- Health Savings Account/Flexible Spending Accounts
- Life and Accidental Death & Dismemberment
- Short Term and Long-Term Disability
- Accident, Hospital Indemnity and Critical Illness
- 401k with company match
- PTO
- 10 paid holidays
Qualifications
Physical Requirements
Mental Requirements
Position Summary: The Travel Coordinator is responsible for managing all aspects of corporate travel arrangements for employees across multiple projects and locations. This role coordinates domestic and international travel, negotiates cost-effective travel solutions, develops and improves travel processes, maintains accurate travel records, and analyzes travel metrics to identify cost savings and operational efficiencies.
The ideal candidate is highly organized, thrives in a fast-paced environment, possesses exceptional attention to detail, and can effectively manage multiple priorities while delivering outstanding customer service. This individual will serve as the primary point of contact for travel-related needs while ensuring compliance with company travel policies and maximizing travel value.
Travel Coordinator Jobs by Experience Level
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Find Travel Coordinator JobsTravel Coordinator Job Market
Who's Hiring
- Care Access10
- STO Building6
- Layton Construction6
- Signature HealthCARE4
- Medpace2
Top Industries Hiring
- Technology & Software
What Employers Look For
The qualifications that appear most often in travel coordinator jobs.
- Experience with corporate travel booking platforms and global distribution systems
- Proficiency in travel and expense management software
- Strong knowledge of airline, hotel, and car rental vendor programs and policies
- Ability to manage multi-destination itineraries under tight or changing deadlines
- Associate or bachelor's degree in hospitality, business, or a related field
- Certified Travel Associate or similar industry credential preferred
Tips for Your Travel Coordinator Job Search
Tailor your resume for travel tools
List every travel management platform you've used, from global distribution systems to corporate booking tools and expense software. Recruiters scan for these names directly, and a vague reference to 'booking systems' won't pass an ATS filter the way a named tool will.
Apply early to roles that fit
Migrate Mate lists travel coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Quantify itineraries and cost savings
Instead of saying you managed travel logistics, specify the volume: number of travelers per month, destinations covered, or budget you managed. Hiring managers in this role respond to coordinators who can show they controlled costs and scale.
Target job titles beyond the obvious
Search for 'corporate travel agent,' 'travel logistics coordinator,' and 'travel and expense coordinator' in addition to the standard title. Many employers post the same role under different names, and you'll find openings that don't surface under a single search.
Prepare for a scenario-based interview
Expect interviewers to walk you through a disruption scenario, a flight cancellation, a stranded executive, or a last-minute multi-city rebooking. Practice a specific example from your past where you resolved a real-time travel emergency with a clear outcome.
Negotiate using industry-specific anchors
Corporate travel coordinators with a Certified Travel Associate credential or experience managing preferred-vendor agreements typically command a higher range than generalists. Reference your certification or vendor negotiation experience explicitly when discussing compensation.
Travel Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most travel coordinators?
The most active employers for travel coordinators right now are Care Access, STO Building, and Layton Construction, and the most openings are in Texas, Florida, and California, based on current listings on Migrate Mate as of August 2026. Demand is consistent across large corporations, consulting firms, and healthcare systems that maintain frequent employee travel programs.
How many travel coordinator jobs are remote?
About 63% of travel coordinator openings are fully remote or hybrid as of August 2026, reflecting how much of the role can be handled through booking platforms and virtual communication tools. Fully remote positions are most common in corporate travel roles tied to expense management and vendor coordination, while on-site or hybrid schedules are more typical for event-based or group travel positions.
How do you become a travel coordinator?
Start by building familiarity with corporate travel booking platforms, expense reporting tools, and vendor programs through coursework, entry-level admin roles, or travel agency experience. Earning a Certified Travel Associate credential strengthens your candidacy. Most employers want candidates who can demonstrate hands-on itinerary management, so documenting any experience coordinating travel, even in a non-dedicated role, is worth highlighting on your resume.
Can you get a travel coordinator job with little or no experience?
Yes, entry-level travel coordinator roles exist, and employers often hire from adjacent positions like executive assistant, office coordinator, or customer service representative, especially if you've handled any travel logistics in those roles. Emphasize your familiarity with booking tools, attention to detail in managing schedules, and any experience fielding urgent requests under time pressure. A Certified Travel Associate credential can help offset a limited direct background.
What does the travel coordinator interview process look like?
Most travel coordinator interviews include a phone or video screen focused on your experience with booking platforms and vendor relationships, followed by one or two rounds with the hiring manager and sometimes a team lead. Expect behavioral questions about handling last-minute changes, managing multiple travelers simultaneously, and resolving disruptions. Some employers include a short scenario exercise where you walk through how you'd rebook a disrupted itinerary in real time.
Where can I find and apply to travel coordinator jobs?
You can find and apply to travel coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience and location preferences, then apply directly to each one that fits.
See All 75 Travel Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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