Procurement Assistant Jobs

INTRODUCTION

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

SUMMARY

We are seeking a motivated and detail-oriented Procurement Assistant to join our team! The ideal candidate will have a basic understanding of supply chain procedures, excellent organizational skills, and the ability to work well in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Assist in the daily activities of the procurement team while maintaining accurate records to ensure continued compliance.
• Assist in evaluating suppliers' quotes and preparing cost analysis reports to support procurement decisions.
• Participate in sourcing initiatives.
• Participate in contract management and negotiations.
• Assist with contract start-up activities, such as timeline and deliverable updates.
• Prepare Purchase Orders and ensure timely and accurate processing.
• Maintain procurement files and records, including POs, invoices, contracts, etc. Ensure all procurement activities are documented.
• Provide administrative support to the procurement team, included scheduling meetings, preparing reports, and handling correspondence.
• Other responsibilities as assigned.

QUALIFICATIONS

EDUCATION/EXPERIENCE:

- High School Diploma/GED or above.
- 2+ years of experience in an administrative role, procurement related preferred.

SKILLS AND COMPETENCIES:

- Strong understanding of Supply Chain procedures.
- Excellent organizational and time management skills.
- High level of attention to detail, and highly organized.
- Analytical mindset with a focus on cost-efficiency.
- Ability to act with integrity, professionalism, and confidentiality.
- Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).
- Ability to use procurement software or an Enterprise Resource Planning system.
- Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers, and employees.
- Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
- Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
- Ability to work in a construction site environment (trailer office).

LANGUAGE PROFICIENCY:

- Excellent verbal and written communication skills in English.

NICE TO HAVE:

- Start-up experience.
- Verbal communication skills in Mandarin.

ADDITIONAL REQUIREMENTS:

- Must have and maintain a valid Arizona driver's license. May be required to travel to other sites within Arizona to perform certain work functions.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that a candidate must meet to successfully perform the essential functions of this job.

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.

WORK ENVIRONMENT:

- Exposure to dust, noise, vibration, and moving mechanical equipment.
- Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
- Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
- Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
- Interaction with powered industrial equipment, tools, and vehicles.

DISCLAIMER:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.