Business Office Manager Jobs
Business Office Manager jobs are open across healthcare, education, financial services, and professional services, from entry-level supervisory roles to senior and director-level positions, with specializations in medical office management, revenue cycle, and administrative operations. Find a role that fits from the openings below and apply directly.
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CarMax, the way your career should be!
Position Overview
As a Business Operations Associate, you will be the backbone of our store operations, ensuring smooth and accurate processing of sales, auctions, and appraisals. This role combines exceptional customer service, attention to detail, and strong organizational skills in a fast-paced, team-oriented environment. You’ll handle cash management, audit and process critical paperwork, and provide clear communication to customers and internal teams—all while upholding CarMax’s commitment to transparency and integrity.
Why CarMax?
At CarMax, we are the nation’s largest retailer of used cars with stores from coast to coast, and we are still growing. We’re rethinking the way people buy cars – and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you’re advancing your career or growing your skillset, we are here to drive you forward.
Role Responsibilities
- Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
- Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
- Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
- Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
- Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
- Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
- Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.
Required Qualifications
- Ability to read, interpret, and record data accurately for compliance and reporting.
- Strong organizational and multitasking skills in a deadline-driven environment.
- Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
- Effective verbal and written communication skills for customer and team interactions.
- Ability to lift up to 20 lbs and work on your feet for extended periods.
- Commitment to confidentiality, integrity, and adherence to CarMax policies.
- Flexibility to work varied schedules, including nights, weekends, and holidays.
About CarMax
At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation’s largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive.
As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change—sparking ideas, overcoming challenges, and shaping what’s next. Join us in creating a better future– for our company, our customers, and the communities we call home.
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
The hourly rate for this position is:
Benefits:
Except as otherwise required by state law, those considered part-time are eligible for sick time only in states that mandate it and amounts are accrued on a per pay period basis and range from 24 hours to unlimited based on state rules. In Washington, part-time Associates receive sick leave consistent with state law. Part-time Associates are also eligible for between 8 hours and 40 hours per year of vacation based on their length of service and subject to a 1 year waiting period. Part-time Associates are also eligible for 4 hours of Floating Holiday Time each calendar year subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
CarMax, the way your career should be!
Position Overview
As a Business Operations Associate, you will be the backbone of our store operations, ensuring smooth and accurate processing of sales, auctions, and appraisals. This role combines exceptional customer service, attention to detail, and strong organizational skills in a fast-paced, team-oriented environment. You’ll handle cash management, audit and process critical paperwork, and provide clear communication to customers and internal teams—all while upholding CarMax’s commitment to transparency and integrity.
Why CarMax?
At CarMax, we are the nation’s largest retailer of used cars with stores from coast to coast, and we are still growing. We’re rethinking the way people buy cars – and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you’re advancing your career or growing your skillset, we are here to drive you forward.
Role Responsibilities
- Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
- Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
- Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
- Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
- Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
- Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
- Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.
Required Qualifications
- Ability to read, interpret, and record data accurately for compliance and reporting.
- Strong organizational and multitasking skills in a deadline-driven environment.
- Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
- Effective verbal and written communication skills for customer and team interactions.
- Ability to lift up to 20 lbs and work on your feet for extended periods.
- Commitment to confidentiality, integrity, and adherence to CarMax policies.
- Flexibility to work varied schedules, including nights, weekends, and holidays.
About CarMax
At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation’s largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive.
As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change—sparking ideas, overcoming challenges, and shaping what’s next. Join us in creating a better future– for our company, our customers, and the communities we call home.
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
The hourly rate for this position is:
Benefits:
Except as otherwise required by state law, those considered part-time are eligible for sick time only in states that mandate it and amounts are accrued on a per pay period basis and range from 24 hours to unlimited based on state rules. In Washington, part-time Associates receive sick leave consistent with state law. Part-time Associates are also eligible for between 8 hours and 40 hours per year of vacation based on their length of service and subject to a 1 year waiting period. Part-time Associates are also eligible for 4 hours of Floating Holiday Time each calendar year subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
Business Office Manager Jobs by Experience Level
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Who's Hiring
- CarMax64
- United Surgical Partners16U
- Brookdale Senior Living15B
- Genesis HealthCare14G
- Oakmont Senior Living11O
Top Industries Hiring
- Healthcare & Medical Services
- Education
- Consulting & Professional Services
- Technology & Software
- Banking & Financial Services
What Employers Look For
The qualifications that appear most often in business office manager jobs.
- Bachelor's degree in business administration, healthcare administration, or a related field
- Three or more years of supervisory or office management experience
- Proficiency in EHR or practice management software such as Epic, Athenahealth, or Meditech
- Knowledge of medical billing, coding, and revenue cycle processes
- Experience managing budgets, accounts payable, and financial reporting
- Strong command of Microsoft Office Suite, especially Excel and Word
Tips for Your Business Office Manager Job Search
Tailor your resume to the setting
Healthcare business office manager roles want revenue cycle and billing compliance on your resume, while corporate settings prioritize budget oversight and vendor contracts. Match your bullet points to the specific industry in each posting, not a one-size-fits-all template.
Apply early to roles that fit
Migrate Mate lists business office manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Lead with measurable operational wins
Hiring managers in this role want proof you reduced costs, cut billing errors, or improved collections turnaround. Quantify results in your work history wherever you can, because vague phrases like 'managed office operations' do not differentiate you from other applicants.
Filter by credentialing requirements first
Many healthcare and long-term care postings require a Certified Medical Manager credential or RHIT before they interview. Check the requirements section before applying so you spend your time on roles you actually qualify for right now.
Prepare for behavioral finance scenarios
Interviewers routinely ask how you handled a billing dispute, a budget shortfall, or a compliance audit. Write out two or three specific examples from your work history using the situation, action, and result format before your first interview call.
Negotiate scope before accepting an offer
Business office manager titles vary widely in authority. Before accepting, clarify whether you control hiring, set budgets directly, or report to an administrator who does. Misaligned scope is the most common reason people leave these roles within the first year.
Business Office Manager Jobs: Frequently Asked Questions
Which companies are hiring the most business office managers?
The companies hiring the most business office managers right now include CarMax, United Surgical Partners, and Brookdale Senior Living, with the largest share of openings in Texas, California, and Ohio, based on current listings on Migrate Mate as of August 2026. Health systems, long-term care networks, and large outpatient groups consistently account for the highest volume of postings.
How many business office manager jobs are remote?
About 13% of business office manager openings are fully remote or hybrid as of August 2026, which is lower than in many other management roles because the position typically involves on-site staff oversight and physical records. Revenue cycle management and medical billing coordination sub-roles are the most likely to be offered remotely within this title.
How do you become a business office manager?
Most business office managers start in administrative coordinator or billing specialist roles, then move into a supervisory position once they demonstrate budget literacy and team leadership. A bachelor's degree in business or healthcare administration strengthens your candidacy significantly. Earning a credential such as the Certified Medical Manager designation can accelerate advancement, particularly in healthcare settings.
Can you get hired as a business office manager with little experience?
Entry points exist, particularly in smaller clinics and independent practices that prefer promoting internally from billing or front-desk roles. Emphasizing any supervisory experience, even informal team lead duties, alongside software proficiency in practice management platforms makes your application competitive. Targeting offices with fewer than ten staff is a practical starting point when your management experience is limited.
What does the business office manager interview process look like?
Most hiring processes run two to three rounds. The first is typically a phone screen with HR focused on experience and availability. The second is an in-person or video interview with the administrator or department director covering operational scenarios, billing knowledge, and leadership style. Some employers add a practical exercise such as reviewing a sample budget or a mock staffing conflict.
Where can I find and apply to business office manager jobs?
You can find and apply to business office manager jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your industry background and experience level, then apply directly to each listing that fits. No detours to other platforms are necessary.
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