Chief Administrative Officer Jobs
Chief Administrative Officer jobs are open across healthcare, higher education, government, financial services, and large nonprofits, at every level from deputy CAO to enterprise-wide executive, with specializations in operations strategy, regulatory compliance, and organizational governance. Find a role that fits from the openings below and apply directly.
Find JobsOverview
Showing 5 of 51+ Chief Administrative Officer jobs
Company Description
Founded in 1978, West Coast Aerospace, Inc. is a leading manufacturer of precision-engineered aerospace fasteners serving both military and commercial aviation markets. Our products support mission-critical applications on aircraft produced by every major OEM airframe manufacturer.
With four facilities throughout Southern California, West Coast Aerospace combines advanced manufacturing technology, premium raw materials, and decades of engineering expertise to manufacture a comprehensive range of specialized aerospace fasteners. Our operations are supported by an AS9100-certified Quality Management System, reflecting our commitment to continuous improvement, regulatory compliance, and the delivery of products that meet the highest standards of quality and reliability.
Position Overview
West Coast Aerospace is seeking a highly motivated, resourceful, and strategic Executive Assistant to the Chief Executive Officer (CEO). This position goes well beyond the responsibilities of a traditional administrative assistant. The Executive Assistant will serve as a trusted partner to the CEO, helping manage executive priorities, coordinate strategic initiatives, oversee key projects, and ensure critical business objectives are executed efficiently and on schedule.
The ideal candidate is an exceptional organizer, proactive problem solver, and critical thinker who thrives in a fast-paced manufacturing environment. This individual must be able to anticipate needs, exercise sound judgment, adapt to changing priorities, and maintain the highest level of professionalism while handling highly confidential information with absolute discretion.
Key Responsibilities
- Partner directly with the CEO on strategic initiatives, special projects, and day-to-day business operations.
- Manage the CEO’s calendar, meetings, travel, priorities, and deadlines to maximize productivity and organizational effectiveness.
- Coordinate, prioritize, and monitor executive initiatives, ensuring projects remain on schedule and key milestones are achieved.
- Assist the CEO in delegating assignments to department leaders and tracking progress through successful completion.
- Organize executive meetings by preparing agendas, documenting meeting minutes, tracking action items, and ensuring timely follow-up.
- Conduct research, analyze data, and prepare reports and presentations to support executive decision-making.
- Draft professional correspondence, reports, presentations, and other executive communications.
- Serve as a liaison between the CEO and departments across the organization to facilitate communication, collaboration, and project execution.
- Anticipate challenges before they arise and proactively develop practical, solution-oriented recommendations.
- Manage multiple priorities simultaneously while maintaining exceptional attention to detail, organization, and accuracy.
- Handle sensitive business, financial, legal, and personnel matters with the highest degree of confidentiality and professionalism.
- Perform additional duties and special projects as assigned by the CEO.
Qualifications
Required
- Exceptional critical thinking, analytical, and problem-solving abilities.
- Outstanding organizational skills with meticulous attention to detail.
- Excellent written, verbal, and interpersonal communication skills.
- Ability to manage multiple priorities and adapt quickly in a dynamic, fast-paced environment.
- Strong time management, organizational, and follow-through skills.
- High level of professionalism, integrity, discretion, and sound judgment.
- Demonstrated ability to maintain strict confidentiality.
- Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Preferred
- Bachelor’s degree in Business Administration, Management, Human Resources, Communications, or a related field.
- Previous experience supporting a CEO, executive leadership team, or business owner.
- Experience working in manufacturing, aerospace, or another highly regulated industry.
What We’re Looking For
The ideal candidate is someone who:
- Thinks strategically and critically.
- Is proactive, resourceful, and solutions-oriented.
- Anticipates needs before they arise.
- Demonstrates exceptional professionalism, maturity, and discretion.
- Is dependable, trustworthy, and highly organized.
- Remains calm, composed, and effective under pressure.
- Exercises sound judgment and strong decision-making skills.
- Understands that confidentiality is one of the most important responsibilities of this position.
- Takes ownership of projects and consistently follows them through to successful completion with minimal supervision.
Work Environment
- Full-time, 100% onsite at our Carson, California facility.
- Monday through Friday, 5:00 AM to 1:30 PM.
- Standard business hours with occasional flexibility based on executive and business needs.
- Frequent interaction with executive leadership and department managers across multiple company locations.
- Fast-paced manufacturing environment requiring adaptability, professionalism, and the ability to effectively manage multiple priorities.
Compensation & Benefits
Compensation
- $70,500 annually
Benefits
- Medical, Dental, and Vision Insurance
- 401(k) Retirement Plan
- Paid Time Off (PTO)
- Paid Company Holidays
- 48 hours of paid sick leave annually
Reports To
- Jacob Brumby, Chief Executive Officer (CEO)
Pay: $70,500.00 per year
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Chief Administrative Officer Jobs by Experience Level
See All 51 Chief Administrative Officer Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsChief Administrative Officer Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Education
- Manufacturing
- Agriculture & Farming
- Non-Profit & Social Services
What Employers Look For
The qualifications that appear most often in chief administrative officer jobs.
- 10 or more years of progressive operations or administrative leadership experience
- Bachelor's degree in business administration, public administration, or a related field
- Demonstrated experience managing multi-departmental budgets and operational planning cycles
- Strong background in policy development, compliance oversight, and regulatory reporting
- Proficiency with enterprise resource planning systems and organizational performance tools
- Master's degree in business administration or public administration preferred for senior roles
Tips for Your Chief Administrative Officer Job Search
Quantify operational scope on your resume
Chief administrative officer roles demand evidence of scale. Replace vague statements with figures that show budget authority, headcount overseen, and number of departments unified under your leadership. Hiring committees screen for proof of cross-functional ownership, not just coordination.
Apply early to roles that fit
Migrate Mate lists chief administrative officer openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target organizations in active transition
Healthcare systems merging divisions, universities restructuring administration, and nonprofits scaling programs all generate genuine CAO demand. Filter your search by organizations that have recently announced restructuring, accreditation changes, or leadership transitions to find openings before they go cold.
Align your resume to the reporting line
A CAO reporting to a CEO needs a different emphasis than one reporting to a board or CFO. Read the org chart signals in each posting and front-load the resume summary with the governance, finance, or operational priorities that match that specific chain of command.
Prepare a cross-functional leadership story
Interviewers for CAO roles consistently ask how you've unified competing department heads around a shared operational goal. Build two or three concrete examples that name the stakeholders, the conflict, and the measurable outcome you drove before your first interview.
Negotiate scope before you negotiate compensation
In CAO offers, authority over budget, staffing decisions, and vendor contracts varies dramatically between organizations. Clarify decision-making authority and direct report structure during the offer stage, before final terms are set, so you're not narrowing the role after accepting it.
Chief Administrative Officer Jobs: Frequently Asked Questions
Which companies are hiring the most chief administrative officers?
The companies hiring the most chief administrative officers right now include Aspirus Health, New York City Department of Transportation, and USO, with the largest share of openings in California, New York, and Virginia, based on current listings on Migrate Mate as of August 2026. Healthcare systems, public universities, and large nonprofits consistently account for a substantial portion of active postings.
How many chief administrative officer jobs are remote?
About 25% of chief administrative officer openings are fully remote or hybrid as of August 2026, reflecting the hands-on coordination demands of most CAO roles. Functions tied to policy development, strategic planning, and executive communications tend to offer the most flexibility, while roles with direct facilities or operations oversight are most often on-site.
How do you become a chief administrative officer?
Most chief administrative officers build toward the role through progressive leadership positions in operations, finance, or general management, typically moving through director and vice president levels before reaching the CAO title. Earning an advanced degree in business or public administration strengthens candidacy, as does demonstrated experience unifying multiple departments, managing large budgets, and leading organization-wide initiatives through completion.
Can you get a chief administrative officer job with limited leadership experience?
Direct CAO appointments with limited experience are uncommon, but entry points exist through deputy CAO, chief of staff, or director of operations roles within mid-sized organizations where the scope of work mirrors CAO responsibilities. Building expertise in budget management, cross-departmental coordination, and compliance oversight in those roles creates a credible path to the CAO title over time.
What does the chief administrative officer interview process look like?
The CAO interview process typically runs through several stages: an initial screen with HR or a search committee, followed by competency-based interviews with the CEO or board, and often a presentation round where you propose an operational framework or respond to a case scenario. Final-stage conversations frequently include meetings with direct reports and peer executives to assess cultural and leadership fit.
Where can I find and apply to chief administrative officer jobs?
You can find and apply to chief administrative officer jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience and functional background, then apply directly to each one that fits.
See All 51 Chief Administrative Officer Jobs
Find roles that match your experience and apply in just a few clicks.
Find Jobs