Proposal Coordinator Jobs
Proposal Coordinator jobs are open across government contracting, professional services, construction, and healthcare, from entry-level to senior coordinator roles, with specializations in grant writing, RFP management, and federal procurement. Find a role that fits below and apply directly.
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The Proposal Coordinator/Proposal Writer supports the company's Proposal Management teams by conducting research, analyzing Federal solicitations, developing proposal content, and assisting with the preparation of high-quality, compliant proposals. This position contributes to all phases of the proposal lifecycle, from opportunity analysis through final submission.
The successful candidate is a strong writer/editor who can translate technical information into proposal content and assist with editing/updating inputs from other contributors. The position requires the ability to manage multiple assignments, collaborate with subject matter experts, and independently prepare proposal sections.
Responsibilities include, but are not limited to:
- Coordinate and facilitate proposal schedules including maintaining distribution lists, maintaining calendars, maintaining communications, scheduling meeting and reviews, etc.
- Detailed analysis and decomposition of Federal solicitation packages to ensure compliance and responsiveness of proposal (e.g., compliance matrices, outlines, templates, volume organization, etc.)
- Coordinate the preparation and submission of proposals ensuring compliance with all requirements and deadlines
- Ensure that all proposal elements are completed on time, are of high quality, and are compliant with the RFP or RFI requirements
- Coordinate with subject matter experts to gather technical information and transform it into customer-focused proposal content.
- Coordinate collection of supporting materials including technical write-ups, resumes, past performance information, standard forms, etc.
- Assist with proposal production activities, including formatting, document assembly, graphics coordination, copy editing, and final quality reviews.
- Support review cycles and conduct research and provide feedback regarding themes, customer issues, etc.
- Assist in developing and maintaining past performance databases and proposal templates.
- Manage proposal content library, ensuring up-to-date language is available.
- Support proposal kick-off and review meetings as needed to include assisting with preparation of slide decks, participating in meeting presentation, tracking action items, etc.
Basic Qualifications:
- Bachelor's Degree with 3-5 years of professional analysis/research/professional writing experience.
- Understanding of, and experience in developing compliant proposals that meet all Request for Proposals, Task Order, and IDIQ responses under strict milestones and deadlines.
- Excellent writing, editing, organizational, and communication skills.
- Strong analytical and research capabilities.
- Ability to interpret Federal solicitations and identify proposal requirements.
- Ability to work within timelines to meet deadlines (possible nights, weekends, and holiday times).
- Ability to work within both team environments and independently.
- Ability to create original content in collaboration with internal/external subject matter experts.
- Fluency with Microsoft Office (Word, PowerPoint, Excel) SharePoint, and Adobe.
- Ability to manage multiple projects simultaneously.
Preferred Qualifications:
- Experience supporting proposals for Federal agencies.
- Experience preparing compliance matrices, proposal outlines, and proposal management artifacts.
- Knowledge and understanding of the Federal government's competitive acquisition process and regulations.
- Experience conducting RFP review and developing a response strategy.
The Proposal Coordinator/Proposal Writer supports the company's Proposal Management teams by conducting research, analyzing Federal solicitations, developing proposal content, and assisting with the preparation of high-quality, compliant proposals. This position contributes to all phases of the proposal lifecycle, from opportunity analysis through final submission.
The successful candidate is a strong writer/editor who can translate technical information into proposal content and assist with editing/updating inputs from other contributors. The position requires the ability to manage multiple assignments, collaborate with subject matter experts, and independently prepare proposal sections.
Responsibilities include, but are not limited to:
- Coordinate and facilitate proposal schedules including maintaining distribution lists, maintaining calendars, maintaining communications, scheduling meeting and reviews, etc.
- Detailed analysis and decomposition of Federal solicitation packages to ensure compliance and responsiveness of proposal (e.g., compliance matrices, outlines, templates, volume organization, etc.)
- Coordinate the preparation and submission of proposals ensuring compliance with all requirements and deadlines
- Ensure that all proposal elements are completed on time, are of high quality, and are compliant with the RFP or RFI requirements
- Coordinate with subject matter experts to gather technical information and transform it into customer-focused proposal content.
- Coordinate collection of supporting materials including technical write-ups, resumes, past performance information, standard forms, etc.
- Assist with proposal production activities, including formatting, document assembly, graphics coordination, copy editing, and final quality reviews.
- Support review cycles and conduct research and provide feedback regarding themes, customer issues, etc.
- Assist in developing and maintaining past performance databases and proposal templates.
- Manage proposal content library, ensuring up-to-date language is available.
- Support proposal kick-off and review meetings as needed to include assisting with preparation of slide decks, participating in meeting presentation, tracking action items, etc.
Basic Qualifications:
- Bachelor's Degree with 3-5 years of professional analysis/research/professional writing experience.
- Understanding of, and experience in developing compliant proposals that meet all Request for Proposals, Task Order, and IDIQ responses under strict milestones and deadlines.
- Excellent writing, editing, organizational, and communication skills.
- Strong analytical and research capabilities.
- Ability to interpret Federal solicitations and identify proposal requirements.
- Ability to work within timelines to meet deadlines (possible nights, weekends, and holiday times).
- Ability to work within both team environments and independently.
- Ability to create original content in collaboration with internal/external subject matter experts.
- Fluency with Microsoft Office (Word, PowerPoint, Excel) SharePoint, and Adobe.
- Ability to manage multiple projects simultaneously.
Preferred Qualifications:
- Experience supporting proposals for Federal agencies.
- Experience preparing compliance matrices, proposal outlines, and proposal management artifacts.
- Knowledge and understanding of the Federal government's competitive acquisition process and regulations.
- Experience conducting RFP review and developing a response strategy.
Proposal Coordinator Jobs by Experience Level
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Who's Hiring
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What Employers Look For
The qualifications that appear most often in proposal coordinator jobs.
- Experience managing the full lifecycle of RFP and RFQ submissions from kickoff to delivery
- Proficiency with proposal management software such as Responsive, RFPIO, or similar platforms
- Strong project coordination skills including timeline tracking and cross-functional stakeholder management
- Familiarity with federal acquisition regulations and government contracting compliance requirements
- Bachelor's degree in English, communications, business, or a related field
- APMP Foundation or Practitioner certification preferred by many federal and defense-sector employers
Tips for Your Proposal Coordinator Job Search
Tailor your resume to RFP language
Proposal coordinators are evaluated on compliance and deadline adherence, so mirror the language from each job posting. Highlight your experience managing submission deadlines, coordinating SME inputs, and maintaining proposal libraries with specific examples from past bids.
Quantify win rates and proposal volume
Hiring managers want to know the scale you've worked at. Instead of listing duties, note how many proposals you coordinated per quarter and whether your team improved its win rate under your process management.
Apply early to roles that fit
Migrate Mate lists proposal coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target openings by contract vehicle type
Federal proposal coordinator roles often require familiarity with FAR, IDIQ, or GSA schedules. Filtering by contractor type or contract vehicle in your search narrows results to roles where your specific compliance experience is directly relevant.
Prepare a portfolio of redacted proposal samples
Bring redacted examples of executive summaries, compliance matrices, or past performance narratives you assembled. Interviewers in proposal-heavy environments respond more to demonstrated output than to abstract descriptions of your process.
Ask about the proposal calendar in interviews
Proposal coordinators face deadline crunch cycles that vary widely by organization. Asking about average concurrent bids, turnaround windows, and how the team handles color reviews signals operational maturity and helps you assess whether the pace fits your work style.
Proposal Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most proposal coordinators?
The companies hiring the most proposal coordinators right now include Planate Management, Olsson, and Horton Lees Brogden Lighting Design, with the largest share of openings in Florida, California, and Texas, based on current listings on Migrate Mate as of August 2026. Government contractors and professional services firms consistently post the highest volume of these roles.
How many proposal coordinator jobs are remote?
About 80% of proposal coordinator openings are fully remote or hybrid as of August 2026, making this one of the more flexible roles in the administrative and operations space. Positions focused on commercial proposals and grant writing tend to offer the most remote flexibility, while roles tied to classified federal contracts are more likely to require on-site presence.
How do you become a proposal coordinator?
Most proposal coordinators start with a bachelor's degree in communications, English, business, or a related field, then build experience in administrative, project coordination, or technical writing roles. Developing familiarity with proposal management platforms, practicing compliance matrix formats, and pursuing an APMP Foundation certification all strengthen your candidacy. Entry points often include proposal analyst, bid coordinator, or grants administrator titles.
Can you get hired as a proposal coordinator with little experience?
Yes, entry-level proposal coordinator roles exist, particularly at mid-size government contractors and nonprofits seeking grant writers. Employers at this level typically prioritize strong writing samples, attention to detail, and demonstrated ability to manage competing deadlines over years of experience. Volunteering to support proposal efforts at your current employer or in a nonprofit setting is one of the fastest ways to build a relevant portfolio.
What does the proposal coordinator interview process look like?
Most proposal coordinator interviews include an initial screening call focused on your writing background and proposal tool experience, followed by a panel or hiring-manager interview with scenario-based questions about deadline management and cross-functional coordination. Many employers include a practical exercise, such as reviewing a sample RFP and drafting a compliance matrix or short response section, to assess your actual output quality before extending an offer.
Where can I find and apply to proposal coordinator jobs?
You can find and apply to proposal coordinator jobs on Migrate Mate, which lists current openings from across the United States. Find roles that match your experience and apply directly to each listing. No middleman, no delay, just current openings from employers actively hiring proposal coordinators right now.
See All 111+ Proposal Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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