Remote Proposal Coordinator Jobs
Remote Proposal Coordinator jobs are in active demand across the U.S., with remote-first firms and distributed teams hiring for this role in government contracting, professional services, technology, and nonprofit sectors. Employers hiring remotely right now include Tetra Tech, JGM, and Canton. Find a role that fits below and apply directly.
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Position Overview: Hidden Level is transforming airspace safety with innovative, scalable drone detection and airspace technology. We provide real-time, actionable data to enhance security across various environments. As we expand, we're looking for a Proposal Coordinator-Writer to manage proposal development activities and write content for proposal submissions to the defense, federal, international, and commercial markets. As a Proposal Coordinator-Writer, you will help Hidden Level’s Growth Team drive sales.
Responsibilities
Project/Proposal Coordination
- Manage assigned proposals from planning and solicitation analysis through development, review, and submission.
- Develop/manage proposal plans (schedules, compliant outlines, requirements matrices, writing assignments/tasks, roles and responsibilities, color team reviews, etc.).
- Coordinate cross-functional teams and meetings (kickoffs, stand-ups, color-team reviews).
- Monitor progress against the proposal plan, identify risks and issues, and coordinate corrective actions to maintain schedule, compliance, quality, and submission readiness.
- Manage review cycles and track comments, action items, and required revisions through resolution.
Content Creation
- Write persuasive, compliant, competitive, and cogent proposal content tailored to customer requirements and evaluation criteria.
- Translate complex technical concepts into accessible proposal content and impactful tables, charts, and images using Microsoft® tools.
- Author and maintain corporate proposal library and technical resume content, coordinating reviews/approvals with functional subject matter experts.
- Maintain configuration management of the document archives and the proposal content library.
AI Tool Implementation for Workflow Improvement
- Employ approved AI and proposal automation tools to support efficient proposal development, compliance, reviews, and quality assurance.
- Collaborate with stakeholders to develop, test, and maintain AI-enabled proposal resources, workflows and a centralized prompt library.
- Provide guidance and training on the effective use of approved AI-enabled proposal tools and resources.
Requirements and Evaluation Criteria Analysis
- Analyze customer solicitations to identify customer needs and shape responsive content.
- Guide contributors to address customer requirements/evaluation criteria.
- Apply customer, competitive, and solution insights from Capture Plans to strengthen proposal/solution positioning.
Team Collaboration
- Communicate effectively with engineers, developers, managers, and other stakeholders to develop customer-focused proposal documents.
- Facilitate timely decision-making, information exchange, and resolution of cross-functional proposal development issues.
- Lead reviews with stakeholders to enhance solution offering, integrate win strategies, and quantify customer benefits.
Quality Assurance
- Independently manage multiple projects with minimal supervision, ensuring timely and quality outputs.
- Edit, refine, and format proposal content to meet customer requirements, corporate branding, and applicable style guides
- Prioritize tasks effectively to balance deadlines with quality execution.
What We’re Looking For
- Self-motivated, creative, and focused on quality execution—managing projects and resources from beginning to end, independently.
- Ability to overcome obstacles and solve complex issues with creative solutions while meeting deadlines and providing progress updates to internal stakeholders.
- Organized and adept project manager who can maintain a high-level of accuracy and attention to detail in a dynamic environment.
- Results-oriented with a passion for continuous process and tool improvement who effectively collaborates with, guides, supports, and influences individuals and teams under tight deadlines.
Required Qualifications
- Bachelor’s degree in marketing, communications, English, journalism, technical/scientific writing or equivalent experience related to this position.
- 5 -10 years of overall writing experience.
- 5+ years of experience with proposal and/or project coordination/management, supporting multiple projects at a time.
- 3+ years of experience working with Gen AL writing tools.
- Strong analytical skills, coupled with an ability to collaborate proficiently.
- Experience developing proposal graphics, writing content, and editing /formatting large, complex technical and proposal documents.
- Excellent verbal and written communication skills, including proficiency in grammar, punctuation, spelling, and formatting.
- Proactive customer service skills with ability to manage multiple projects simultaneously.
- Proficient in MS Office® (Word®, Excel®, PowerPoint®, Project®, Visio®) and working knowledge of Adobe Acrobat DC and MS SharePoint.
- Ability to obtain security clearance if required.
Preferred Qualifications
- Knowledge of the Shipley Associates’ capture-proposal process for the defense and international market segments.
Compensation and Benefits: Hidden Level offers a competitive salary and a comprehensive benefits package, including health insurance, paid parental leave, flexible time off, 401(k) with employer contributions, life insurance, disability insurance, and potential stock options.
Salary Range: The salary range for this position is estimated at $95,000 - $120,000 annually. Please note that the salary information is a general guideline only. Hidden Level considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Equal Opportunity Employer: Hidden Level is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, national origin, sex, pregnancy, sexual orientation, gender identity, age, veteran status, disability, or any other status protected by applicable federal, state, or local law.
Security Note: Due to the nature of Hidden Level’s technology, only U.S. citizens can be considered for this position. Hidden Level Employees must be able to obtain and maintain a U.S. Government Security Clearance, if required for the position. Please click here to review the National Security Clearance Adjudicative Guidelines.
#LI-DNI
Position Overview: Hidden Level is transforming airspace safety with innovative, scalable drone detection and airspace technology. We provide real-time, actionable data to enhance security across various environments. As we expand, we're looking for a Proposal Coordinator-Writer to manage proposal development activities and write content for proposal submissions to the defense, federal, international, and commercial markets. As a Proposal Coordinator-Writer, you will help Hidden Level’s Growth Team drive sales.
Responsibilities
Project/Proposal Coordination
- Manage assigned proposals from planning and solicitation analysis through development, review, and submission.
- Develop/manage proposal plans (schedules, compliant outlines, requirements matrices, writing assignments/tasks, roles and responsibilities, color team reviews, etc.).
- Coordinate cross-functional teams and meetings (kickoffs, stand-ups, color-team reviews).
- Monitor progress against the proposal plan, identify risks and issues, and coordinate corrective actions to maintain schedule, compliance, quality, and submission readiness.
- Manage review cycles and track comments, action items, and required revisions through resolution.
Content Creation
- Write persuasive, compliant, competitive, and cogent proposal content tailored to customer requirements and evaluation criteria.
- Translate complex technical concepts into accessible proposal content and impactful tables, charts, and images using Microsoft® tools.
- Author and maintain corporate proposal library and technical resume content, coordinating reviews/approvals with functional subject matter experts.
- Maintain configuration management of the document archives and the proposal content library.
AI Tool Implementation for Workflow Improvement
- Employ approved AI and proposal automation tools to support efficient proposal development, compliance, reviews, and quality assurance.
- Collaborate with stakeholders to develop, test, and maintain AI-enabled proposal resources, workflows and a centralized prompt library.
- Provide guidance and training on the effective use of approved AI-enabled proposal tools and resources.
Requirements and Evaluation Criteria Analysis
- Analyze customer solicitations to identify customer needs and shape responsive content.
- Guide contributors to address customer requirements/evaluation criteria.
- Apply customer, competitive, and solution insights from Capture Plans to strengthen proposal/solution positioning.
Team Collaboration
- Communicate effectively with engineers, developers, managers, and other stakeholders to develop customer-focused proposal documents.
- Facilitate timely decision-making, information exchange, and resolution of cross-functional proposal development issues.
- Lead reviews with stakeholders to enhance solution offering, integrate win strategies, and quantify customer benefits.
Quality Assurance
- Independently manage multiple projects with minimal supervision, ensuring timely and quality outputs.
- Edit, refine, and format proposal content to meet customer requirements, corporate branding, and applicable style guides
- Prioritize tasks effectively to balance deadlines with quality execution.
What We’re Looking For
- Self-motivated, creative, and focused on quality execution—managing projects and resources from beginning to end, independently.
- Ability to overcome obstacles and solve complex issues with creative solutions while meeting deadlines and providing progress updates to internal stakeholders.
- Organized and adept project manager who can maintain a high-level of accuracy and attention to detail in a dynamic environment.
- Results-oriented with a passion for continuous process and tool improvement who effectively collaborates with, guides, supports, and influences individuals and teams under tight deadlines.
Required Qualifications
- Bachelor’s degree in marketing, communications, English, journalism, technical/scientific writing or equivalent experience related to this position.
- 5 -10 years of overall writing experience.
- 5+ years of experience with proposal and/or project coordination/management, supporting multiple projects at a time.
- 3+ years of experience working with Gen AL writing tools.
- Strong analytical skills, coupled with an ability to collaborate proficiently.
- Experience developing proposal graphics, writing content, and editing /formatting large, complex technical and proposal documents.
- Excellent verbal and written communication skills, including proficiency in grammar, punctuation, spelling, and formatting.
- Proactive customer service skills with ability to manage multiple projects simultaneously.
- Proficient in MS Office® (Word®, Excel®, PowerPoint®, Project®, Visio®) and working knowledge of Adobe Acrobat DC and MS SharePoint.
- Ability to obtain security clearance if required.
Preferred Qualifications
- Knowledge of the Shipley Associates’ capture-proposal process for the defense and international market segments.
Compensation and Benefits: Hidden Level offers a competitive salary and a comprehensive benefits package, including health insurance, paid parental leave, flexible time off, 401(k) with employer contributions, life insurance, disability insurance, and potential stock options.
Salary Range: The salary range for this position is estimated at $95,000 - $120,000 annually. Please note that the salary information is a general guideline only. Hidden Level considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.
Equal Opportunity Employer: Hidden Level is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, national origin, sex, pregnancy, sexual orientation, gender identity, age, veteran status, disability, or any other status protected by applicable federal, state, or local law.
Security Note: Due to the nature of Hidden Level’s technology, only U.S. citizens can be considered for this position. Hidden Level Employees must be able to obtain and maintain a U.S. Government Security Clearance, if required for the position. Please click here to review the National Security Clearance Adjudicative Guidelines.
#LI-DNI
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Who's Hiring
What Employers Look For
The qualifications that appear most often in remote proposal coordinator jobs.
- Experience managing the full lifecycle of RFP and RFQ submissions from kickoff to delivery
- Proficiency with proposal management software such as Responsive, RFPIO, or similar platforms
- Strong project coordination skills including timeline tracking and cross-functional stakeholder management
- Familiarity with federal acquisition regulations and government contracting compliance requirements
- Bachelor's degree in English, communications, business, or a related field
- APMP Foundation or Practitioner certification preferred by many federal and defense-sector employers
Tips for Your Remote Proposal Coordinator Job Search
Demonstrate async communication in your application
Remote proposal coordinators communicate almost entirely in writing. Your cover letter and any writing samples are a live test of that skill. Write in clear, structured prose, mirror the tone of the job posting, and show you can convey complex timelines and requirements without a follow-up call.
Apply early to remote roles that fit
Migrate Mate lists remote proposal coordinator openings from across the U.S. in one place, so you can find roles that match your background and apply directly without sorting through unrelated postings. Roles at distributed teams often close fast once they find a qualified candidate.
Show your proposal tool experience explicitly
Remote employers look for hands-on familiarity with tools like Loopio, RFPIO, SharePoint, or similar platforms used to coordinate proposal content across distributed contributors. Name the specific tools you've used and the context, because remote hiring managers can't observe your workflow in person.
Highlight deadline management across remote projects
Proposal coordinators work against hard submission deadlines with no room for last-minute in-office coordination. Detail any experience managing concurrent deadlines, chasing contributor inputs remotely, or maintaining compliance checklists without direct supervision. Concrete examples carry more weight than general claims.
Remote Proposal Coordinator Jobs: Frequently Asked Questions
How do I get a remote proposal coordinator job?
Target companies that operate distributed teams and rely on formal bid processes, such as government contractors, consulting firms, and technology services providers. Remote employers screen heavily for written communication, async collaboration, and the ability to manage multiple proposal deadlines without direct supervision. Showing familiarity with proposal management tools, compliance requirements, and RFP response structures gives candidates a clear edge over generalists.
Which companies hire remote proposal coordinators?
Remote proposal coordinator roles are posted by Tetra Tech, JGM, and Canton and others right now, based on current remote listings on Migrate Mate as of November 2026. The role concentrates at remote-first firms and distributed teams in government contracting, professional services, and technology, where formal proposal workflows are managed entirely online.
Can you get a remote proposal coordinator job with no experience?
Yes, but remote entry-level roles are harder to land because employers expect you to manage timelines and coordinate contributors independently from day one. Government contracting firms and smaller consulting shops are more likely to hire entry-level remote candidates. Showing a writing portfolio, demonstrated project coordination, or familiarity with RFP structures can substitute for direct proposal experience.
Do you need a degree for remote proposal coordinator jobs?
Not always. Many remote employers weigh demonstrated writing ability, attention to detail, and experience coordinating complex projects as heavily as formal education. Candidates who can show completed proposals, compliance checklists, or structured writing samples often move forward without a specific degree, particularly at firms where the proposal workload is high and speed matters.
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