Business Office Associate Jobs
Business Office Associate jobs are open across healthcare, education, and financial services, from entry-level to senior associate, with specializations in medical billing, patient accounts, and administrative operations. See the openings below and apply to the ones that match your experience.
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Showing 5 of 78+ Business Office Associate jobs
CarMax, the way your career should be!
Position Overview
As a Business Operations Associate, you will be the backbone of our store operations, ensuring smooth and accurate processing of sales, auctions, and appraisals. This role combines exceptional customer service, attention to detail, and strong organizational skills in a fast-paced, team-oriented environment. You’ll handle cash management, audit and process critical paperwork, and provide clear communication to customers and internal teams—all while upholding CarMax’s commitment to transparency and integrity.
Why CarMax?
At CarMax, we are the nation’s largest retailer of used cars with stores from coast to coast, and we are still growing. We’re rethinking the way people buy cars – and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you’re advancing your career or growing your skillset, we are here to drive you forward.
Role Responsibilities
- Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
- Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
- Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
- Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
- Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
- Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
- Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.
Required Qualifications
- Ability to read, interpret, and record data accurately for compliance and reporting.
- Strong organizational and multitasking skills in a deadline-driven environment.
- Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
- Effective verbal and written communication skills for customer and team interactions.
- Ability to lift up to 20 lbs and work on your feet for extended periods.
- Commitment to confidentiality, integrity, and adherence to CarMax policies.
- Flexibility to work varied schedules, including nights, weekends, and holidays.
About CarMax
At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation’s largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive.
As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change—sparking ideas, overcoming challenges, and shaping what’s next. Join us in creating a better future– for our company, our customers, and the communities we call home.
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
The hourly rate for this position is:
Benefits:
Except as otherwise required by state law, those considered part-time are eligible for sick time only in states that mandate it and amounts are accrued on a per pay period basis and range from 24 hours to unlimited based on state rules. In Washington, part-time Associates receive sick leave consistent with state law. Part-time Associates are also eligible for between 8 hours and 40 hours per year of vacation based on their length of service and subject to a 1 year waiting period. Part-time Associates are also eligible for 4 hours of Floating Holiday Time each calendar year subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
CarMax, the way your career should be!
Position Overview
As a Business Operations Associate, you will be the backbone of our store operations, ensuring smooth and accurate processing of sales, auctions, and appraisals. This role combines exceptional customer service, attention to detail, and strong organizational skills in a fast-paced, team-oriented environment. You’ll handle cash management, audit and process critical paperwork, and provide clear communication to customers and internal teams—all while upholding CarMax’s commitment to transparency and integrity.
Why CarMax?
At CarMax, we are the nation’s largest retailer of used cars with stores from coast to coast, and we are still growing. We’re rethinking the way people buy cars – and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you’re advancing your career or growing your skillset, we are here to drive you forward.
Role Responsibilities
- Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
- Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
- Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
- Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
- Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
- Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
- Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.
Required Qualifications
- Ability to read, interpret, and record data accurately for compliance and reporting.
- Strong organizational and multitasking skills in a deadline-driven environment.
- Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
- Effective verbal and written communication skills for customer and team interactions.
- Ability to lift up to 20 lbs and work on your feet for extended periods.
- Commitment to confidentiality, integrity, and adherence to CarMax policies.
- Flexibility to work varied schedules, including nights, weekends, and holidays.
About CarMax
At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation’s largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive.
As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change—sparking ideas, overcoming challenges, and shaping what’s next. Join us in creating a better future– for our company, our customers, and the communities we call home.
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
The hourly rate for this position is:
Benefits:
Except as otherwise required by state law, those considered part-time are eligible for sick time only in states that mandate it and amounts are accrued on a per pay period basis and range from 24 hours to unlimited based on state rules. In Washington, part-time Associates receive sick leave consistent with state law. Part-time Associates are also eligible for between 8 hours and 40 hours per year of vacation based on their length of service and subject to a 1 year waiting period. Part-time Associates are also eligible for 4 hours of Floating Holiday Time each calendar year subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
Business Office Associate Jobs by Experience Level
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Find JobsBusiness Office Associate Job Market
Who's Hiring
- CarMax64
- AbbVie2
- Atlantic Health2
- Lexington Health2
- Legend Senior Living2
Top Industries Hiring
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in business office associate jobs.
- Proficiency in medical billing software such as Epic, Meditech, or Athenahealth
- Knowledge of insurance verification, claims submission, and accounts receivable processes
- High school diploma or equivalent required, associate degree preferred by many employers
- Experience with ICD-10 and CPT coding conventions for charge entry and claim accuracy
- Strong data entry accuracy and familiarity with electronic health record systems
- Customer service experience handling patient or client account inquiries and disputes
Tips for Your Business Office Associate Job Search
Tailor your resume for billing software
Business office associate postings frequently list specific platforms like Epic, Meditech, or Athenahealth as requirements. Name every billing or practice management system you've used and include version numbers or modules if you know them, generic mentions get filtered out by ATS systems.
Highlight your collections and AR experience
Many hiring managers prioritize candidates who can speak to accounts receivable aging, denial management, or insurance follow-up. Quantify your impact where you can, such as reduction in days in AR or claim denial rates, rather than listing duties alone.
Apply early to roles that fit
Migrate Mate lists business office associate openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Decode job titles before filtering
This role appears under several titles in real postings: patient financial services representative, revenue cycle associate, and front office coordinator all describe nearly identical work. Search each variant so you don't miss openings that match your background exactly.
Prepare for scenario-based interview questions
Interviewers commonly ask how you handled a denied insurance claim, resolved a patient billing dispute, or managed a backlog. Walk through one concrete situation end to end, naming the steps you took and the outcome, rather than describing your general process.
Negotiate using role-specific benchmarks
Before accepting an offer, check Bureau of Labor Statistics wage data for medical records and billing specialists in your metro area. If the offer is below the regional median, cite the BLS figure directly and ask whether there is flexibility before you accept.
Business Office Associate Jobs: Frequently Asked Questions
Which companies are hiring the most business office associates?
The most active employers for business office associates right now are CarMax, AbbVie, and Atlantic Health, and the most openings are in Texas, California, and South Carolina, based on current listings on Migrate Mate as of August 2026. Health systems and multi-site outpatient practices tend to post the highest volume consistently.
How many business office associate jobs are remote?
About 40% of business office associate openings are fully remote or hybrid as of August 2026, with remote availability highest in insurance billing, denial management, and accounts receivable follow-up functions. Roles requiring in-person patient interaction or cash handling are almost always on-site.
How do you become a business office associate?
Start by earning a high school diploma, then complete a medical billing or healthcare administration certificate program through a community college, which covers coding, insurance processes, and billing software basics. Build hands-on experience in an administrative or front-desk healthcare role, learn at least one major billing platform, and apply for entry-level business office or patient financial services positions to move into the full role.
How do you get hired as a business office associate with little experience?
Entry-level candidates with no direct billing experience get hired by demonstrating adjacent skills: front desk reception, cash handling, customer service in a medical office, or data entry accuracy. Completing a short medical billing certificate adds credibility and signals you understand the revenue cycle basics. Apply to roles at smaller clinics or physician practices, which are more likely to train on the job than large hospital systems.
What does the business office associate interview process look like?
Most employers use a two-stage process: a phone screen focused on your billing software experience and background in insurance or patient accounts, followed by an in-person or video interview with the business office manager. Expect scenario questions about handling a denied claim or a patient billing dispute. Some employers add a short data entry or coding accuracy test before extending an offer.
Where can I find and apply to business office associate jobs?
You can find and apply to business office associate jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience in billing, accounts receivable, or patient financial services, and apply directly to each listing that fits.
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