Business Office Associate Jobs
Business Office Associate jobs are open across healthcare, education, and financial services, from entry-level to senior associate, with specializations in medical billing, patient accounts, and administrative operations. See the openings below and apply to the ones that match your experience.
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Position Summary:
The Regional Business Office Consultant (RBOC) provides oversight, support, and strategic guidance to Business Office Managers (BOMs) across multiple skilled nursing facilities. This role is responsible for optimizing revenue cycle performance, ensuring regulatory compliance, improving cash collections, and standardizing business office operations across assigned facilities.
Key Responsibilities:
- Provide ongoing support and training to Business Office Managers and facility leadership on billing, collections, and revenue cycle processes
- Monitor and analyze key performance indicators (KPIs) including AR aging, cash collections, denial rates, and billing accuracy
- Conduct routine audits of billing practices to ensure compliance with Medicare, Medicaid, and managed care guidelines
- Assist facilities in reducing outstanding accounts receivable and improving cash flow
- Oversee and support Medicaid eligibility, application processes, and follow-up
- Collaborate with admissions teams to ensure accurate payer source verification and financial documentation upon admission
- Identify operational inefficiencies and implement process improvements across facilities
- Support implementation and optimization of billing software and systems
- Participate in facility visits, providing on-site training and performance reviews as needed
- Assist with triple check meetings and revenue cycle reviews
- Ensure compliance with state and federal regulations related to billing and collections
- Prepare and present regular financial and operational reports to senior leadership
Qualifications:
- Associates degree in Healthcare Administration, Business, Finance, or related field (or equivalent experience)
- Minimum of 3–5 years of experience in a skilled nursing facility business office required
- Multi-site or regional experience strongly preferred
- Strong knowledge of Medicare Part A & B, Medicaid (Florida), and managed care billing
- Proven experience with accounts receivable management and collections
- Experience training and mentoring staff
- Proficiency in healthcare billing systems and Microsoft Office (especially Excel)
- Strong analytical, organizational, and problem-solving skills
- Excellent communication and leadership abilities
Work Environment & Travel:
- Frequent travel (50–75%) to assigned skilled nursing facilities throughout Florida
- Combination of on-site facility work and remote responsibilities
“Note: This position requires screening through the AHCA Clearinghouse. Please visit https://ahca.myflorida.com/health-quality-assurance/bureau-of-central-services/background-screening/clearinghouse for more information.”
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Education:
- Associate (Required)
Experience:
- Business office: 2 years (Required)
- long term care: 1 year (Required)
Willingness to travel:
- 75% (Required)
Work Location: In person
Position Summary:
The Regional Business Office Consultant (RBOC) provides oversight, support, and strategic guidance to Business Office Managers (BOMs) across multiple skilled nursing facilities. This role is responsible for optimizing revenue cycle performance, ensuring regulatory compliance, improving cash collections, and standardizing business office operations across assigned facilities.
Key Responsibilities:
- Provide ongoing support and training to Business Office Managers and facility leadership on billing, collections, and revenue cycle processes
- Monitor and analyze key performance indicators (KPIs) including AR aging, cash collections, denial rates, and billing accuracy
- Conduct routine audits of billing practices to ensure compliance with Medicare, Medicaid, and managed care guidelines
- Assist facilities in reducing outstanding accounts receivable and improving cash flow
- Oversee and support Medicaid eligibility, application processes, and follow-up
- Collaborate with admissions teams to ensure accurate payer source verification and financial documentation upon admission
- Identify operational inefficiencies and implement process improvements across facilities
- Support implementation and optimization of billing software and systems
- Participate in facility visits, providing on-site training and performance reviews as needed
- Assist with triple check meetings and revenue cycle reviews
- Ensure compliance with state and federal regulations related to billing and collections
- Prepare and present regular financial and operational reports to senior leadership
Qualifications:
- Associates degree in Healthcare Administration, Business, Finance, or related field (or equivalent experience)
- Minimum of 3–5 years of experience in a skilled nursing facility business office required
- Multi-site or regional experience strongly preferred
- Strong knowledge of Medicare Part A & B, Medicaid (Florida), and managed care billing
- Proven experience with accounts receivable management and collections
- Experience training and mentoring staff
- Proficiency in healthcare billing systems and Microsoft Office (especially Excel)
- Strong analytical, organizational, and problem-solving skills
- Excellent communication and leadership abilities
Work Environment & Travel:
- Frequent travel (50–75%) to assigned skilled nursing facilities throughout Florida
- Combination of on-site facility work and remote responsibilities
“Note: This position requires screening through the AHCA Clearinghouse. Please visit https://ahca.myflorida.com/health-quality-assurance/bureau-of-central-services/background-screening/clearinghouse for more information.”
Job Type: Full-time
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Education:
- Associate (Required)
Experience:
- Business office: 2 years (Required)
- long term care: 1 year (Required)
Willingness to travel:
- 75% (Required)
Work Location: In person
Business Office Associate Jobs by Experience Level
Top Cities Hiring Business Office Associates
Explore business office associate openings in the cities hiring most right now.
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Find JobsBusiness Office Associate Job Market
Who's Hiring
- Heartland Dental154
- CarMax46
- SCA Health19
- United Surgical Partners18
- Brookdale Senior Living10
Top Industries Hiring
- Healthcare & Medical Services12
- Consulting & Professional Services2
- Energy1
- Automotive1
- Technology & Software1
What Employers Look For
The qualifications that appear most often in business office associate jobs.
- Proficiency in medical billing software such as Epic, Meditech, or Athenahealth
- Knowledge of insurance verification, claims submission, and accounts receivable processes
- High school diploma or equivalent required, associate degree preferred by many employers
- Experience with ICD-10 and CPT coding conventions for charge entry and claim accuracy
- Strong data entry accuracy and familiarity with electronic health record systems
- Customer service experience handling patient or client account inquiries and disputes
Tips for Your Business Office Associate Job Search
Tailor your resume for billing software
Business office associate postings frequently list specific platforms like Epic, Meditech, or Athenahealth as requirements. Name every billing or practice management system you've used and include version numbers or modules if you know them, generic mentions get filtered out by ATS systems.
Highlight your collections and AR experience
Many hiring managers prioritize candidates who can speak to accounts receivable aging, denial management, or insurance follow-up. Quantify your impact where you can, such as reduction in days in AR or claim denial rates, rather than listing duties alone.
Apply early to roles that fit
Migrate Mate lists business office associate openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Decode job titles before filtering
This role appears under several titles in real postings: patient financial services representative, revenue cycle associate, and front office coordinator all describe nearly identical work. Search each variant so you don't miss openings that match your background exactly.
Prepare for scenario-based interview questions
Interviewers commonly ask how you handled a denied insurance claim, resolved a patient billing dispute, or managed a backlog. Walk through one concrete situation end to end, naming the steps you took and the outcome, rather than describing your general process.
Negotiate using role-specific benchmarks
Before accepting an offer, check Bureau of Labor Statistics wage data for medical records and billing specialists in your metro area. If the offer is below the regional median, cite the BLS figure directly and ask whether there is flexibility before you accept.
Business Office Associate Jobs: Frequently Asked Questions
Which companies are hiring the most business office associates?
The most active employers for business office associates right now are Heartland Dental, CarMax, and SCA Health, and the most openings are in Florida, Texas, and California, based on current listings on Migrate Mate as of September 2026. Health systems and multi-site outpatient practices tend to post the highest volume consistently.
How many business office associate jobs are remote?
About 20% of business office associate openings are fully remote or hybrid as of September 2026, with remote availability highest in insurance billing, denial management, and accounts receivable follow-up functions. Roles requiring in-person patient interaction or cash handling are almost always on-site.
How do you become a business office associate?
Start by earning a high school diploma, then complete a medical billing or healthcare administration certificate program through a community college, which covers coding, insurance processes, and billing software basics. Build hands-on experience in an administrative or front-desk healthcare role, learn at least one major billing platform, and apply for entry-level business office or patient financial services positions to move into the full role.
How do you get hired as a business office associate with little experience?
Entry-level candidates with no direct billing experience get hired by demonstrating adjacent skills: front desk reception, cash handling, customer service in a medical office, or data entry accuracy. Completing a short medical billing certificate adds credibility and signals you understand the revenue cycle basics. Apply to roles at smaller clinics or physician practices, which are more likely to train on the job than large hospital systems.
What does the business office associate interview process look like?
Most employers use a two-stage process: a phone screen focused on your billing software experience and background in insurance or patient accounts, followed by an in-person or video interview with the business office manager. Expect scenario questions about handling a denied claim or a patient billing dispute. Some employers add a short data entry or coding accuracy test before extending an offer.
Where can I find and apply to business office associate jobs?
You can find and apply to business office associate jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience in billing, accounts receivable, or patient financial services, and apply directly to each listing that fits.
See All 988+ Business Office Associate Jobs
Find roles that match your experience and apply in just a few clicks.
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