Business Office Associate Jobs
Business office associate jobs are open across healthcare, education, financial services, and property management, from entry-level to senior coordinator roles, with specializations in medical billing, accounts receivable, and administrative operations. Find a role that fits from the openings below and apply directly.
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Showing 5 of 698+ Business Office Associate jobs
Location: 6094 - McKinney - 1441 N Central Expy, McKinney, Texas, 75070
Position Overview
As a Business Operations Associate, you will be the backbone of our store operations, ensuring smooth and accurate processing of sales, auctions, and appraisals. This role combines exceptional customer service, attention to detail, and strong organizational skills in a fast-paced, team-oriented environment. You’ll handle cash management, audit and process critical paperwork, and provide clear communication to customers and internal teams—all while upholding CarMax’s commitment to transparency and integrity.
Why CarMax?
At CarMax, we are the nation’s largest retailer of used cars with stores from coast to coast, and we are still growing. We’re rethinking the way people buy cars – and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you’re advancing your career or growing your skillset, we are here to drive you forward.
Role Responsibilities
- Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
- Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
- Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
- Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
- Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
- Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
- Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.
Required Qualifications
- Ability to read, interpret, and record data accurately for compliance and reporting.
- Strong organizational and multitasking skills in a deadline-driven environment.
- Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
- Effective verbal and written communication skills for customer and team interactions.
- Ability to lift up to 20 lbs and work on your feet for extended periods.
- Commitment to confidentiality, integrity, and adherence to CarMax policies.
- Flexibility to work varied schedules, including nights, weekends, and holidays.
About CarMax
At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation’s largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive.
As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change—sparking ideas, overcoming challenges, and shaping what’s next. Join us in creating a better future– for our company, our customers, and the communities we call home.
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
Location: 6094 - McKinney - 1441 N Central Expy, McKinney, Texas, 75070
Position Overview
As a Business Operations Associate, you will be the backbone of our store operations, ensuring smooth and accurate processing of sales, auctions, and appraisals. This role combines exceptional customer service, attention to detail, and strong organizational skills in a fast-paced, team-oriented environment. You’ll handle cash management, audit and process critical paperwork, and provide clear communication to customers and internal teams—all while upholding CarMax’s commitment to transparency and integrity.
Why CarMax?
At CarMax, we are the nation’s largest retailer of used cars with stores from coast to coast, and we are still growing. We’re rethinking the way people buy cars – and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you’re advancing your career or growing your skillset, we are here to drive you forward.
Role Responsibilities
- Deliver outstanding customer service by greeting customers, answering questions, and guiding them through paperwork processes.
- Process and audit paperwork for retail and wholesale sales, including deal jackets, finance contracts, and DMV documentation.
- Manage auction and appraisal transactions, ensuring accurate titles, payoffs, and proper documentation for funding.
- Handle cash management tasks, including receiving payments, preparing deposits, and maintaining security protocols.
- Train and mentor new associates and support store operations by assisting multiple departments and balancing overflow traffic.
- Perform clerical duties such as filing, data entry, and reconciliation of missing information while maintaining accuracy.
- Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.
Required Qualifications
- Ability to read, interpret, and record data accurately for compliance and reporting.
- Strong organizational and multitasking skills in a deadline-driven environment.
- Proficiency in Microsoft Office and data entry systems with intermediate PC skills.
- Effective verbal and written communication skills for customer and team interactions.
- Ability to lift up to 20 lbs and work on your feet for extended periods.
- Commitment to confidentiality, integrity, and adherence to CarMax policies.
- Flexibility to work varied schedules, including nights, weekends, and holidays.
About CarMax
At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation’s largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive.
As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change—sparking ideas, overcoming challenges, and shaping what’s next. Join us in creating a better future– for our company, our customers, and the communities we call home.
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.
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Find JobsBusiness Office Associate Job Market
A snapshot from current openings nationwide, updated as new roles post.
Who's Hiring
- Carmax Business Services139
- CarMax83
- Raymond James26
- State Street23
Top Industries Hiring
- Investment & Asset Management110
- Banking & Financial Services104
- Automotive86
- Healthcare & Medical Services46
- Education38
What Employers Look For
The qualifications that appear most often in business office associate jobs.
- Associate degree or higher in business administration, healthcare management, or a related field
- Proficiency in billing software such as Epic, Meditech, QuickBooks, or similar platforms
- Experience with accounts receivable, collections, or insurance claims processing
- Strong knowledge of medical or financial billing codes and payer requirements
- One to three years of experience in an administrative, billing, or office support role
- Familiarity with HIPAA compliance standards and patient financial services procedures
Tips for Your Business Office Associate Job Search
Tailor your resume to the setting
Healthcare business offices prioritize billing codes and insurance follow-up, while corporate or education settings weight scheduling and AR aging reports. Match the language in your resume to the specific industry of each posting, not a one-size-fits-all template.
Apply early to roles that fit
Migrate Mate lists business office associate openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight software fluency with specifics
Generic claims like 'proficient in billing software' get ignored. Name the actual platforms you have used, such as Epic, Meditech, QuickBooks, or Yardi, and note the specific tasks you performed in each system to stand out from other applicants.
Get your certifications listed upfront
If you hold a Certified Medical Reimbursement Specialist credential or a bookkeeping certificate, put it in your resume header or summary, not buried in a separate section. Hiring managers screening quickly need to spot credentials before they read your work history.
Prepare for scenario-based interview questions
Interviewers commonly ask how you handled a denied insurance claim, a past-due account, or a billing discrepancy. Prepare two or three concrete examples from past roles, using specific outcomes like how quickly the issue was resolved or what process you changed afterward.
Negotiate total compensation, not just base pay
Business office associate offers often include tuition reimbursement, paid certification training, and shift differentials for evening hours. Ask about these during the offer stage, especially at healthcare employers where continuing education benefits can add meaningful value to the package.
Business Office Associate Jobs: Frequently Asked Questions
Which companies are hiring the most business office associates?
The companies hiring the most business office associates right now include Carmax Business Services, CarMax, and Carmax Business Services, with the largest share of openings in California, New York, and Texas, based on current listings on Migrate Mate as of June 2026. Healthcare systems and property management firms consistently account for the highest volume of postings.
How many business office associate jobs are remote?
About 11% of business office associate openings are fully remote or hybrid as of June 2026, reflecting steady demand for flexible arrangements across the field. Billing-focused and accounts receivable roles tend to have the highest share of remote options, while front-desk or patient-facing positions in healthcare require on-site presence.
How do you become a business office associate?
Start with an associate or bachelor's degree in business administration, healthcare management, or accounting. Build hands-on experience through administrative assistant or billing clerk roles, and learn the billing software platforms common in your target industry. Earning a certification in medical reimbursement or bookkeeping strengthens your candidacy and helps you move into higher-responsibility positions faster.
Can you get hired as a business office associate with little experience?
Yes, many employers hire candidates with limited experience if they demonstrate strong organizational skills, familiarity with office software, and a basic understanding of billing or financial processes. Entry-level postings at smaller clinics, property management companies, and educational institutions are the most accessible starting points. Internships, community college coursework, and volunteer billing roles all count toward relevant experience.
What does the business office associate interview process look like?
Most interviews involve a phone screen with HR, followed by one or two rounds with an office manager or department supervisor. Expect questions about your experience with billing systems, how you handle billing discrepancies or delinquent accounts, and your familiarity with relevant compliance requirements. Some employers include a short skills assessment covering data entry accuracy or basic accounting concepts before or after the interview.
Where can I find and apply to business office associate jobs?
You can find and apply to business office associate jobs on Migrate Mate, which lists current openings from employers across the United States. Search the listings for roles that match your background and location, then apply directly to each one that fits. No redirects or intermediary steps are involved.
See All 698+ Business Office Associate Jobs
Jump back to the full list of openings and apply to any business office associate role that fits.
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