Mid Level Office Administrator Jobs
Mid level office administrator jobs go to professionals ready to own office operations end to end, coordinate across departments, and keep processes running with minimal supervision. Openings cover on-site, remote, and hybrid settings across Technology & Software, Chemicals & Materials, and Staffing & Recruiting, with employers like Coforge, Consilio, and State of Vermont hiring at this level now.
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INTRODUCTION
A leading Am Law 100 firm is seeking a Director of Operations to oversee human resources, office administration, facilities, and staff management for its' Washington, DC office. This highly visible leadership role serves as a strategic partner to attorneys and firm leadership while ensuring the office operates efficiently, effectively, and in alignment with the firm's culture and business goals. Known for its collaborative environment, commitment to professional development, and strong focus on client service, the firm offers employees the opportunity to make a meaningful impact while building long-term careers. Employees enjoy regular recognition programs, community engagement opportunities, and a culture that values teamwork, innovation, and continuous learning.
DAY-TO-DAY RESPONSIBILITIES
- Lead, mentor, and manage legal assistants, paralegals, and administrative staff.
- Oversee recruiting, onboarding, training, performance management, and employee development initiatives.
- Partner with firm leadership on staffing, workforce planning, employee relations, and organizational needs.
- Coordinate the onboarding and integration of lateral attorneys and professional staff.
- Monitor paralegal utilization and productivity, partnering with practice leaders to optimize resources.
- Oversee facilities management, landlord relationships, office vendors, and workplace services.
- Develop and manage office budgets and monitor operational expenditures.
- Coordinate employee engagement initiatives, office events, and community involvement activities.
- Support strategic projects and serve as a trusted advisor to office leadership.
REQUIREMENTS
- Bachelor's degree in Human Resources, Business Administration, Communications, Organizational Development, or a related field.
- 3-5+ years of management experience (including staff) preferably within a law firm or professional services environment.
- Demonstrated experience leading teams, driving operational excellence, and managing employee performance.
- Strong understanding of human resources practices, including employee relations, coaching, and talent development.
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to balance strategic thinking with hands-on execution.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.
INTRODUCTION
A leading Am Law 100 firm is seeking a Director of Operations to oversee human resources, office administration, facilities, and staff management for its' Washington, DC office. This highly visible leadership role serves as a strategic partner to attorneys and firm leadership while ensuring the office operates efficiently, effectively, and in alignment with the firm's culture and business goals. Known for its collaborative environment, commitment to professional development, and strong focus on client service, the firm offers employees the opportunity to make a meaningful impact while building long-term careers. Employees enjoy regular recognition programs, community engagement opportunities, and a culture that values teamwork, innovation, and continuous learning.
DAY-TO-DAY RESPONSIBILITIES
- Lead, mentor, and manage legal assistants, paralegals, and administrative staff.
- Oversee recruiting, onboarding, training, performance management, and employee development initiatives.
- Partner with firm leadership on staffing, workforce planning, employee relations, and organizational needs.
- Coordinate the onboarding and integration of lateral attorneys and professional staff.
- Monitor paralegal utilization and productivity, partnering with practice leaders to optimize resources.
- Oversee facilities management, landlord relationships, office vendors, and workplace services.
- Develop and manage office budgets and monitor operational expenditures.
- Coordinate employee engagement initiatives, office events, and community involvement activities.
- Support strategic projects and serve as a trusted advisor to office leadership.
REQUIREMENTS
- Bachelor's degree in Human Resources, Business Administration, Communications, Organizational Development, or a related field.
- 3-5+ years of management experience (including staff) preferably within a law firm or professional services environment.
- Demonstrated experience leading teams, driving operational excellence, and managing employee performance.
- Strong understanding of human resources practices, including employee relations, coaching, and talent development.
- Excellent communication, interpersonal, and problem-solving skills.
- Ability to balance strategic thinking with hands-on execution.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.
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Who's Hiring
Top Industries Hiring
- Technology & Software
- Chemicals & Materials
- Staffing & Recruiting
- Government & Public Sector
- Consulting & Professional Services
Mid Level Office Administrator Jobs: Frequently Asked Questions
How do I get a mid level office administrator job?
Position your experience around ownership, not just task completion. Highlight times you managed vendor relationships, streamlined a process, or coordinated a cross-departmental project from start to finish. Tailor your resume to show scope, not just duties, and emphasize software proficiency, budget tracking, or team coordination that demonstrates you can operate with limited oversight.
Which companies hire mid level office administrators?
Companies hiring mid level office administrators right now include Coforge, Consilio, and State of Vermont, based on current listings on Migrate Mate as of August 2026. Hiring at this level is spread across corporate offices, healthcare systems, and professional services firms that need experienced administrators who can own operations rather than shadow a senior colleague.
Are there remote mid level office administrator jobs?
Yes, though many roles remain on-site due to the coordination-heavy nature of the work. About 20% of mid level office administrator openings are remote or hybrid as of August 2026, concentrated in industries like technology, insurance, and financial services where workflows are document-driven and meetings run digitally.
How do I move up to a mid level office administrator role?
Growth into mid level comes from taking on visible ownership over time. That means volunteering to lead a process improvement, managing a project budget, or mentoring a newer hire. Employers also look for measurable impact, such as reducing turnaround time on a recurring task or building a filing system others rely on. Deepening your software and organizational skills consistently signals readiness.
Which industries hire the most mid level office administrators?
Mid Level office administrator roles concentrate in Technology & Software, Chemicals & Materials, and Staffing & Recruiting, based on current listings on Migrate Mate as of August 2026. These sectors tend to have complex internal operations, multiple stakeholders to coordinate, and enough administrative volume to justify experienced hires who can work independently rather than requiring close direction.