Office Administrator Jobs in New Jersey
Office Administrator jobs in New Jersey are concentrated in Newark, Jersey City, and Trenton, where corporations, healthcare networks, and government agencies maintain large administrative operations across finance, pharma, and public-sector work. Employers with a lasting presence in the state, including Johnson & Johnson, Prudential Financial, and RWJBarnabas Health, consistently hire office administrators to support everything from executive coordination to records and compliance management. Demand is steady at every level, from entry-level clerks to senior office managers overseeing multi-department operations. See the openings below and apply to the ones that match your experience.
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Read to the End!!
OFFICE ADMINISTRATOR We’re Not Just Hiring an Employee — We’re Looking for a Partnership.
Municipal Equipment Enterprises is growing, and we are looking for someone who wants more than just a desk, a paycheck, and another job.
We are seeking a motivated, hands-on Office Administrator who wants to learn, grow, make money, take responsibility, and be recognized and rewarded for what they bring to the company.
We are looking for a partnership.
We want someone who takes ownership of their position, cares about our customers, cares about the success of the company, and wants their own success to grow along with ours.
This is an important position within our operation. You will help process customer orders, manage administrative workflow, communicate with customers and vendors, assist with accounting functions, and help keep everything moving from the initial order through final completion.
A FEW IMPORTANT QUESTIONS...Do you suffer from Telephonophobia?
Because the telephone is definitely not decoration in our office.
You will need to be comfortable speaking with customers, vendors, dealerships, municipalities, and coworkers.
We love our customers, and we expect them to receive professional, friendly, confident service every time they contact us.
What about Cyberphobia or “Email Anxiety”?
Then you may want to keep your current job.
Much of our customer contact, order processing, documentation, purchasing, contracting, and day-to-day business is conducted electronically.
Email, computers, online portals, electronic contracts, PDFs, spreadsheets, and business software are part of everyday life here.
We are looking for someone who embraces technology and is willing to learn new systems.
When something unfamiliar appears on your computer, we want your first thought to be:
“Let me figure this out.”
Not:
“I don't do computers.”
WHAT YOU'LL BE DOING
Your responsibilities may include:
- Processing customer orders
- Communicating with customers and vendors
- Managing email correspondence
- Reviewing and processing purchase orders
- Assisting with contracts and government/customer documentation
- Coordinating between sales, production, parts, and administration
- Maintaining accurate customer and order records
- Following orders from entry through completion
- Managing general office administration
- Assisting with Accounts Receivable
- Assisting with Accounts Payable
- Customer invoicing and payment follow-up
- Vendor invoice and statement review
- Keeping records, paperwork, and electronic files organized and current
Experience with Accounts Receivable and Accounts Payable would be very helpful and will give you an advantage.
DEALERSHIP OR AUTOMOTIVE EXPERIENCE?
Now you've really got our attention.
Previous experience in an:
- Automotive dealership
- Service department
- Fleet operation
- Parts department
- Vehicle upfitting company
- Automotive administrative office
- Municipal or government contracting environment
...will definitely give you an advantage.
If you already understand work orders, purchase orders, invoices, vehicle terminology, vendors, dealerships, customer orders, and the importance of getting the details right, you may be able to hit the ground running.
WHO ARE WE LOOKING FOR?
Someone who:
- Has high expectations for themselves
- Takes pride in their work
- Wants responsibility
- Takes ownership instead of making excuses
- Is extremely organized and detail-oriented
- Communicates confidently by telephone and email
- Is comfortable with computers and technology
- Can manage multiple priorities
- Follows through without constant reminders
- Enjoys solving problems
- Wants to learn the entire operation
- Understands the importance of customer service
- Wants their abilities to be noticed
- Wants to be rewarded for performance
- Is motivated to grow professionally and financially
WE'RE OFFERING MORE THAN A JOB.
We're looking for someone who wants to become an important part of our business.
As your abilities, knowledge, and responsibilities grow, we want your opportunities to grow with them.
We believe exceptional people should be recognized.
We believe additional responsibility should create additional opportunity.
And we believe the right person should be able to look back several years from now and know they built something — not simply showed up for work.
YOUR WORK ENVIRONMENT MATTERS.
You'll be working in a brand-new building with a clean, modern, professional office environment.
We maintain a smoke-free, vape-free, and drug-free workplace and believe people perform their best in a professional environment they can take pride in.
WHAT WE OFFER
- Competitive compensation
- Opportunity to increase your earnings as you grow
- Performance recognition and rewards
- Advancement opportunities
- Excellent weekday hours
- No weekends
- Benefits
- Hands-on training
- Brand-new professional office
- Established and growing company
- Opportunity to learn multiple areas of the business
- The ability to turn a position into a career
AND MOST IMPORTANTLY — WE LOVE OUR CUSTOMERS.
Our customers are not interruptions.
They're the reason we're here.
We want to partner with someone who understands that every phone call, email, order, invoice, and conversation represents Municipal Equipment Enterprises.
We want someone who can portray our company image with professionalism, confidence, enthusiasm, and pride.
If you're looking for somewhere to hide behind a desk, avoid the telephone, fear your inbox, do the minimum, and count the minutes until quitting time...
You may want to keep your current job.
But if you have high expectations for yourself, enjoy responsibility, embrace technology, love dealing with people, want to make an impact, and believe your performance should determine how far you can go...
LOOK NO FURTHER.
We're not simply looking for an employee.
We're looking for the right person to build a partnership with.
Send us your resume and tell us why that person might be you.
Municipal Equipment Enterprises
Think of This...
A man is stranded on the roof of his house during a terrible flood. The water keeps rising, and he prays:
“God, please save me.”
A neighbor comes by in a canoe and says, “Get in! I’ll take you to safety.”
The man says, “No, thank you. God will save me.”
The water rises higher.
A rescue boat comes by and the crew yells, “Jump in! We’ll get you out of here.”
The man says, “No, I have faith. God will save me.”
The water is now almost covering the roof.
A helicopter flies overhead and lowers a rope. The pilot shouts, “Grab the rope! We’ll save you!”
The man waves them off and says, “No, God will save me.”
Eventually, the man drowns.
When he gets to heaven, he says to God, “I had faith in you! Why didn’t you save me?”
God says:
“I sent you a canoe, a rescue boat, and a helicopter. What more did you want me to do?”
Pay: From $75,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
See All 41 Office Administrator Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
Find Office Administrator JobsOffice Administrator Jobs by City in New Jersey
Where New Jersey roles are concentrated, by current openings.
Office Administrator Job Market in New Jersey
A snapshot from current New Jersey openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Technology & Software
What New Jersey Employers Look For
The qualifications that appear most often in office administrator jobs across New Jersey.
- Associate or bachelor's degree preferred by most New Jersey employers in business or related field
- Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook
- Experience with scheduling, correspondence, and calendar management for busy teams
- Familiarity with office management software such as QuickBooks, SAP, or similar platforms
- Strong written and verbal communication skills for client and stakeholder interaction
- Ability to manage multi-line phone systems, filing systems, and front-desk operations
Office Administrator Jobs in New Jersey: Frequently Asked Questions
How do you become a office administrator in New Jersey?
There is no state-issued license required to work as an office administrator in New Jersey. Most employers look for a high school diploma at minimum, with an associate or bachelor's degree in business administration giving candidates a clear advantage. Community colleges across the state, including Middlesex College and Bergen Community College, offer relevant programs. Gaining experience in reception, data entry, or customer service roles is a common entry path into full administrative positions.
Which companies hire office administrators in New Jersey?
Companies currently hiring office administrators in New Jersey include Edward Jones, WM, and RMO, per current listings on Migrate Mate as of September 2026. New Jersey's concentration of pharmaceutical headquarters, financial services firms, and large healthcare networks like Atlantic Health System means steady administrative hiring across multiple industries throughout the year.
Which New Jersey cities have the most office administrator jobs?
Chester, Wyckoff, and Fort Lee have the most office administrator openings in New Jersey. Newark and Jersey City anchor the market due to their density of financial services firms, law offices, and corporate headquarters, while Trenton draws consistent demand from state government agencies and public institutions that require steady administrative support.
Are there remote office administrator jobs in New Jersey?
Yes, but they are less common than in purely digital roles, since office administrator work often involves on-site coordination, mail handling, and in-person support. About 0% of office administrator openings tied to New Jersey are remote or hybrid as of September 2026, reflecting growing flexibility without eliminating the on-site component. Scheduling, data entry, and document management tasks are the functions most likely to appear in remote or hybrid arrangements.
How can I get hired as a office administrator in New Jersey with little or no experience?
The most realistic entry path is applying for receptionist, administrative assistant, or clerical associate roles at large New Jersey employers like RWJBarnabas Health, Rutgers University, or county government offices, which regularly hire support staff without requiring prior office administration experience. Completing a business administration certificate at a New Jersey community college strengthens your application, as does familiarity with Microsoft Office tools. Temping through staffing agencies that serve the Newark and Jersey City corridor is another proven way to build a record and convert into a permanent role.
Where can I find and apply to office administrator jobs in New Jersey?
You can find and apply to office administrator jobs in New Jersey on Migrate Mate, which lists current openings across the state. Search the listings to find roles that match your experience level, location preference, and the type of employer you want to work for, then apply directly to the ones that fit.
See All 41 Office Administrator Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
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