Office Administrator Jobs in New Jersey
Office Administrator jobs in New Jersey are concentrated in Newark, Jersey City, and Trenton, where corporations, healthcare networks, and government agencies maintain large administrative operations across finance, pharma, and public-sector work. Employers with a lasting presence in the state, including Johnson & Johnson, Prudential Financial, and RWJBarnabas Health, consistently hire office administrators to support everything from executive coordination to records and compliance management. Demand is steady at every level, from entry-level clerks to senior office managers overseeing multi-department operations. See the openings below and apply to the ones that match your experience.
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Showing 5 of 33+ Office Administrator jobs
Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.
This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.Job Description
Essential Duties & Responsibilities:
- Greets and directs clients and visitors.
- Answers phone calls and emails in a timely manner.
- Manages company telecommunications network and communicates with answering service.
- Makes appointments and referrals
- Manage data in spreadsheets and reports
- Creates and maintains office related records and reports
- Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
- Maintains the integrity and confidentiality of confidential employee or departmental files.
- Receives, records, and distributes packages and mail.
- Manages key vendor accounts, supply inventory, and submits invoices for payment
- Compiles budget data and maintains financial records as requested.
- Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
- Assists with projects and event support
- Assists other departments as needed
- Assists with Customer relations
- Assists with Contract creations
- Manages all branch Fire Alarm Invoicing
- Perform other duties assigned by management.
Education/Qualifications:
- Bachelor or Associate degree or equivalent work experience.
- Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
- Ability to type at least 50 wpm.
- Ability to proofread.
- Proficient in Microsoft Office Suite or similar software.
- Basic understanding of office equipment.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently and identify and solve problems.
- Ability to organize and prioritize work.
Other Duties:
- Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
- Performs other duties as assigned.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
Pay Rate:
$20 to $30 hourly based on experience.
Benefits and Perks:
Excellent pay- Medical, dental, vision
- Company paid life insurance
- Company paid short-term disability
- 401K with employer match
- Paid vacation and company holidays
- Training and Career Development
- Company vehicle (if job applicable)
- Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees
Our Commitment:
Pye-Barker is built on four core values – customer-bias, trust, respect, and commitment – that serve as the north star for how we conduct business within our community and across our branches. As a group, we promise to do what’s right by our customers, community, and one another, each and every day.
Our EEO Statement:
Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.
Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.
This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and/or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and/or program components.Job Description
Essential Duties & Responsibilities:
- Greets and directs clients and visitors.
- Answers phone calls and emails in a timely manner.
- Manages company telecommunications network and communicates with answering service.
- Makes appointments and referrals
- Manage data in spreadsheets and reports
- Creates and maintains office related records and reports
- Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,
- Maintains the integrity and confidentiality of confidential employee or departmental files.
- Receives, records, and distributes packages and mail.
- Manages key vendor accounts, supply inventory, and submits invoices for payment
- Compiles budget data and maintains financial records as requested.
- Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
- Assists with projects and event support
- Assists other departments as needed
- Assists with Customer relations
- Assists with Contract creations
- Manages all branch Fire Alarm Invoicing
- Perform other duties assigned by management.
Education/Qualifications:
- Bachelor or Associate degree or equivalent work experience.
- Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
- Ability to type at least 50 wpm.
- Ability to proofread.
- Proficient in Microsoft Office Suite or similar software.
- Basic understanding of office equipment.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently and identify and solve problems.
- Ability to organize and prioritize work.
Other Duties:
- Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
- Performs other duties as assigned.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
Pay Rate:
$20 to $30 hourly based on experience.
Benefits and Perks:
Excellent pay- Medical, dental, vision
- Company paid life insurance
- Company paid short-term disability
- 401K with employer match
- Paid vacation and company holidays
- Training and Career Development
- Company vehicle (if job applicable)
- Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees
Our Commitment:
Pye-Barker is built on four core values – customer-bias, trust, respect, and commitment – that serve as the north star for how we conduct business within our community and across our branches. As a group, we promise to do what’s right by our customers, community, and one another, each and every day.
Our EEO Statement:
Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.
See All 33 Office Administrator Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
Find Office Administrator JobsOffice Administrator Jobs by City in New Jersey
Where New Jersey roles are concentrated, by current openings.
Office Administrator Job Market in New Jersey
A snapshot from current New Jersey openings, updated as new roles post.
Who's Hiring
What New Jersey Employers Look For
The qualifications that appear most often in office administrator jobs across New Jersey.
- Associate or bachelor's degree preferred by most New Jersey employers in business or related field
- Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook
- Experience with scheduling, correspondence, and calendar management for busy teams
- Familiarity with office management software such as QuickBooks, SAP, or similar platforms
- Strong written and verbal communication skills for client and stakeholder interaction
- Ability to manage multi-line phone systems, filing systems, and front-desk operations
Office Administrator Jobs in New Jersey: Frequently Asked Questions
How do you become a office administrator in New Jersey?
There is no state-issued license required to work as an office administrator in New Jersey. Most employers look for a high school diploma at minimum, with an associate or bachelor's degree in business administration giving candidates a clear advantage. Community colleges across the state, including Middlesex College and Bergen Community College, offer relevant programs. Gaining experience in reception, data entry, or customer service roles is a common entry path into full administrative positions.
Which companies hire office administrators in New Jersey?
Companies currently hiring office administrators in New Jersey include RAS Logistics, Levy, and Caliber, per current listings on Migrate Mate as of October 2026. New Jersey's concentration of pharmaceutical headquarters, financial services firms, and large healthcare networks like Atlantic Health System means steady administrative hiring across multiple industries throughout the year.
Which New Jersey cities have the most office administrator jobs?
Edison, Newark, and Summit have the most office administrator openings in New Jersey. Newark and Jersey City anchor the market due to their density of financial services firms, law offices, and corporate headquarters, while Trenton draws consistent demand from state government agencies and public institutions that require steady administrative support.
Are there remote office administrator jobs in New Jersey?
Yes, but they are less common than in purely digital roles, since office administrator work often involves on-site coordination, mail handling, and in-person support. About 13% of office administrator openings tied to New Jersey are remote or hybrid as of October 2026, reflecting growing flexibility without eliminating the on-site component. Scheduling, data entry, and document management tasks are the functions most likely to appear in remote or hybrid arrangements.
How can I get hired as a office administrator in New Jersey with little or no experience?
The most realistic entry path is applying for receptionist, administrative assistant, or clerical associate roles at large New Jersey employers like RWJBarnabas Health, Rutgers University, or county government offices, which regularly hire support staff without requiring prior office administration experience. Completing a business administration certificate at a New Jersey community college strengthens your application, as does familiarity with Microsoft Office tools. Temping through staffing agencies that serve the Newark and Jersey City corridor is another proven way to build a record and convert into a permanent role.
Where can I find and apply to office administrator jobs in New Jersey?
You can find and apply to office administrator jobs in New Jersey on Migrate Mate, which lists current openings across the state. Search the listings to find roles that match your experience level, location preference, and the type of employer you want to work for, then apply directly to the ones that fit.
See All 33 Office Administrator Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
Find Office Administrator Jobs