Office Administrator Jobs in New York
Office Administrator jobs in New York are among the most active in the country, with steady demand across finance, healthcare, legal services, media, and real estate at every level from entry-level coordinator through senior office manager. The heaviest hiring concentrates in New York City, Buffalo, and Albany, where anchor employers such as NYU Langone Health, Citigroup, and Skadden Arps maintain large administrative workforces. The most sought-after specialties in New York listings are legal office administration, healthcare practice management, and executive support in financial services. Find a role that fits below and apply directly.
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Showing 5 of 296+ Office Administrator jobs
INTRODUCTION
Join us as a Multinational Producing Office Administrator to grow your career at the forefront of multinational insurance. Make your mark in Multinational AIG’s Multinational business is an exciting area that provides multinational insurance solutions for our global customers, empowering them to navigate their cross-border risks with confidence and consistency. AIG Multinational professionals have the diverse skills and expertise necessary to deliver customized, compliant and seamless solutions that support our clients’ risk management objectives. You can work alongside a dynamic, multi-disciplinary team to explore new opportunities for customers.
ROLE SUMMARY
Primarily internal facing role providing administrative support on an assigned portfolio of Tier 1-3 programs in support of the Multinational Client Executives, Multinational Client Coordinators and Product Underwriters. Provides end to end servicing of Tier 4 standard programs in support of Product Underwriters. Utilizes AIG systems to compile and release network instructions to achieve timely, complete, and accurate implementation of multinational programs.
HOW YOU WILL CREATE AN IMPACT
- Provide administrative support to Multinational Client Executives, Multinational Client Coordinators and Underwriters to support the implementation of global programs. Tasks include:
- Tax calculations
- Service fee calculations
- Invoice preparation & issuance
- Master policy booking, preparation & issuance
- Process new business, renewals, endorsements & cancellations in AIG systems
- Tracking updates & document uploads within AIG systems and electronic files
- Provide end to end servicing of non-strategic, standard programs
- Develop strong relationships with stakeholders, primarily internal
- Review handoffs from Multinational Client Coordinators or Underwriters for completeness & accuracy and resolve any discrepancies
- Input details into the AIG Multinational workflow tool to release instructions to the AIG and partner network – ensure instructions are complete and accurate prior to releasing
- Monitor and effectively resolve questions or rejects from the AIG or partner network
- Monitor policy issuance and premium tracking to ensure accuracy & adherence to the AIG Multinational service level timelines
- Escalate servicing, premium payment or technical issues as and when required
BASIC QUALIFICATIONS
- 1+ year of insurance experience or equivalent foundational insurance knowledge preferred. Experience working in a servicing environment (broker or company background) preferred.
- Knowledge of multiple lines of commercial insurance is preferred
- Strong administration skills and attention to detail
- Computer literacy required: IT packages, MS Outlook, Excel, Word
- Strong written & verbal communication and interpersonal skills
- Good time management skills with ability to organize and prioritize work to meet service level requirements and deadlines
- Team player
COMPENSATION
For positions based in New York, the base salary range is $51,000-$72,000 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. If your compensation expectations are above the posted range, we still encourage you to apply—your unique background matters to us.
ENJOY BENEFITS THAT TAKE CARE OF WHAT MATTERS
At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.
WELCOME TO A CULTURE OF INCLUSION
We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.
AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories. AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities. If you believe you need a reasonable accommodation, please send an email to candidatecare@aig.com.
FUNCTIONAL AREA
UW - Underwriting National Union Fire Insurance Company of Pittsburgh, Pa.
INTRODUCTION
Join us as a Multinational Producing Office Administrator to grow your career at the forefront of multinational insurance. Make your mark in Multinational AIG’s Multinational business is an exciting area that provides multinational insurance solutions for our global customers, empowering them to navigate their cross-border risks with confidence and consistency. AIG Multinational professionals have the diverse skills and expertise necessary to deliver customized, compliant and seamless solutions that support our clients’ risk management objectives. You can work alongside a dynamic, multi-disciplinary team to explore new opportunities for customers.
ROLE SUMMARY
Primarily internal facing role providing administrative support on an assigned portfolio of Tier 1-3 programs in support of the Multinational Client Executives, Multinational Client Coordinators and Product Underwriters. Provides end to end servicing of Tier 4 standard programs in support of Product Underwriters. Utilizes AIG systems to compile and release network instructions to achieve timely, complete, and accurate implementation of multinational programs.
HOW YOU WILL CREATE AN IMPACT
- Provide administrative support to Multinational Client Executives, Multinational Client Coordinators and Underwriters to support the implementation of global programs. Tasks include:
- Tax calculations
- Service fee calculations
- Invoice preparation & issuance
- Master policy booking, preparation & issuance
- Process new business, renewals, endorsements & cancellations in AIG systems
- Tracking updates & document uploads within AIG systems and electronic files
- Provide end to end servicing of non-strategic, standard programs
- Develop strong relationships with stakeholders, primarily internal
- Review handoffs from Multinational Client Coordinators or Underwriters for completeness & accuracy and resolve any discrepancies
- Input details into the AIG Multinational workflow tool to release instructions to the AIG and partner network – ensure instructions are complete and accurate prior to releasing
- Monitor and effectively resolve questions or rejects from the AIG or partner network
- Monitor policy issuance and premium tracking to ensure accuracy & adherence to the AIG Multinational service level timelines
- Escalate servicing, premium payment or technical issues as and when required
BASIC QUALIFICATIONS
- 1+ year of insurance experience or equivalent foundational insurance knowledge preferred. Experience working in a servicing environment (broker or company background) preferred.
- Knowledge of multiple lines of commercial insurance is preferred
- Strong administration skills and attention to detail
- Computer literacy required: IT packages, MS Outlook, Excel, Word
- Strong written & verbal communication and interpersonal skills
- Good time management skills with ability to organize and prioritize work to meet service level requirements and deadlines
- Team player
COMPENSATION
For positions based in New York, the base salary range is $51,000-$72,000 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. If your compensation expectations are above the posted range, we still encourage you to apply—your unique background matters to us.
ENJOY BENEFITS THAT TAKE CARE OF WHAT MATTERS
At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.
WELCOME TO A CULTURE OF INCLUSION
We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs). With global chapters, ERGs are a cornerstone for our culture of inclusion. The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.
AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories. AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities. If you believe you need a reasonable accommodation, please send an email to candidatecare@aig.com.
FUNCTIONAL AREA
UW - Underwriting National Union Fire Insurance Company of Pittsburgh, Pa.
See All 296+ Office Administrator Jobs in New York
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Find Office Administrator JobsOffice Administrator Jobs by City in New York
Where New York roles are concentrated, by current openings.
Office Administrator Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
- NYU Langone Health48
- New York State Office of Mental Health41
- SUNY Upstate Medical University20
- University of Rochester17
- Trinity Health13
Top Industries Hiring
- Healthcare & Medical Services117
- Education106
- Government & Public Sector34
- Science & Research20
- Technology & Software17
What New York Employers Look For
The qualifications that appear most often in office administrator jobs across New York.
- Associate or bachelor's degree in business administration or a closely related field
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
- Two or more years of administrative or office coordination experience in a professional setting
- Strong written and verbal communication skills for client and executive interaction
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Familiarity with office management software such as QuickBooks, Salesforce, or similar platforms
Office Administrator Jobs in New York: Frequently Asked Questions
How do you become a office administrator in New York?
Office administration in New York has no state-issued license or exam requirement, so the path is credential- and experience-driven. Most New York employers expect at minimum an associate degree in business administration, though a bachelor's degree is increasingly standard in finance, legal, and healthcare settings. Completing a certificate program through institutions such as CUNY or SUNY in office technology or business management strengthens candidacy, as does demonstrating proficiency in industry-specific software relevant to the sector you are targeting.
How much do office administrators make in New York?
Office administrators in New York earn a median of about $45,890 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $34,270 for the lowest 10% to over $64,800 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire office administrators in New York?
Employers hiring office administrators in New York right now include NYU Langone Health, New York State Office of Mental Health, and SUNY Upstate Medical University, based on current listings on Migrate Mate as of June 2026. New York's concentration of law firms, hospital systems, and financial institutions means demand for office administrators is distributed across a wide range of sectors rather than dominated by a single industry.
Which New York cities have the most office administrator jobs?
New York, Syracuse, and Rochester have the most office administrator openings in New York. New York City accounts for the largest share by far given its density of corporate headquarters, law firms, and medical centers, while Buffalo and Albany generate consistent demand through regional healthcare networks, state government agencies, and growing professional services firms outside the metro.
Are there remote office administrator jobs in New York?
Yes, but they're less common than for fully desk-based roles, since office administration often involves on-site coordination, mail handling, and in-person support. About 4% of office administrator openings tied to New York are remote or hybrid as of June 2026, with hybrid arrangements most prevalent in corporate and financial services settings in New York City. Functions like calendar management, correspondence, and vendor communication are most likely to be performed remotely.
How can I get hired as a office administrator in New York with little or no experience?
The most realistic entry point is an administrative assistant or office coordinator role, which large New York employers such as hospital systems, law firms, and municipal agencies regularly fill with candidates who hold little beyond a relevant degree or certificate. CUNY and SUNY graduates often enter through campus recruiting pipelines at these institutions. Earning a Microsoft Office Specialist certification or a business administration certificate from a community college gives applicants a concrete edge, and temp-to-perm placements through New York staffing firms remain a reliable route into permanent office administrator positions.
Where can I find and apply to office administrator jobs in New York?
You can find and apply to office administrator jobs in New York on Migrate Mate, which lists current openings across New York City, Buffalo, Albany, and other locations statewide. Find the roles that fit your experience and apply directly to the ones that match.
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