Office Administrator Jobs in New York
Office Administrator jobs in New York are among the most active in the country, with consistent demand across finance, healthcare, law, real estate, and media, at levels ranging from entry-level coordinators to senior office managers. The highest concentrations of openings are in New York City, Buffalo, and Albany, where large institutions such as JPMorgan Chase, NYU Langone Health, and Brookfield Asset Management regularly hire for these roles. The most in-demand specialties include legal office administration, medical office coordination, and executive-level administrative support. See the openings below and apply to the ones that match your experience.
Find Office Administrator JobsOverview
Showing 5 of 65+ Office Administrator jobs
About Our Practice
Family and Cosmetic Dentistry of Staten Island is an established family dental practice committed to providing exceptional clinical care while creating a welcoming, professional, and comfortable experience for every patient who walks through our doors.
We are currently looking for a strong, experienced Dental Front Office Administrator who understands that the front office is the heartbeat of a successful dental practice.
This is not simply a receptionist position. We are looking for someone who understands dental operations, takes ownership of their responsibilities, provides outstanding customer service, and is comfortable managing the many moving pieces of a busy dental office.
The ideal candidate is a self-starter, highly organized, professional, dependable, and confident communicator who understands the importance of both the patient experience and the financial health of the practice.
What We Are Looking For
Our ideal candidate has a strong understanding of the entire patient journey—from the initial phone call through treatment completion and continuing care.
You should be comfortable speaking with patients about their dental benefits, treatment needs, financial responsibilities, outstanding balances, and scheduling while maintaining a warm and professional approach.
We are specifically looking for someone with a strong dental insurance background. You should understand that insurance verification is much more than simply determining whether a patient is eligible.
You should be comfortable reviewing and understanding:
- PPO dental insurance plans and terminology
- Patient eligibility and benefit verification
- Deductibles, annual maximums, frequencies, limitations, and waiting periods
- Coverage percentages and plan exclusions
- In-network versus out-of-network benefits
- Fee schedules and contracted insurance rates
- Coordination of benefits
- Insurance estimates versus guarantees of payment
- Claims, attachments, narratives, and supporting documentation
- Outstanding and denied claims
- Explanation of Benefits (EOBs)
- Patient portions and outstanding balances
- Treatment-plan estimates and financial presentations
- Insurance aging and appropriate follow-up
A strong understanding of Dentrix Ascend is a major PLUS.
Key Responsibilities
The Dental Front Office Administrator will play an active role in the daily operations of the practice. Responsibilities will include answering phones professionally, scheduling patients appropriately, confirming appointments, checking patients in and out, collecting patient balances, verifying insurance, maintaining accurate patient information, presenting financial arrangements, and supporting the clinical team in maintaining an efficient schedule.
You will also be expected to:
- Review upcoming schedules in advance and identify missing information before the patient's appointment.
- Ensure insurance has been properly verified and entered accurately into the patient's account.
- Review patient ledgers and identify outstanding balances before appointments.
- Collect copays, deductibles, estimated patient portions, and past-due balances.
- Communicate confidently and professionally with patients regarding financial responsibilities.
- Assist patients in understanding their treatment plans and available financial options.
- Follow up on unscheduled treatment and help convert diagnosed treatment into scheduled appointments.
- Maintain and work the hygiene recare/continuing-care system.
- Help fill cancellations and openings to protect the provider and hygiene schedules.
- Identify opportunities for appropriate same-day treatment.
- Ensure new patients receive and complete all required paperwork before treatment.
- Maintain accurate demographic, insurance, and contact information.
- Communicate effectively with doctors, hygienists, dental assistants, management, and the Revenue Cycle Management team.
- Follow established SOPs and complete assigned daily, weekly, and monthly responsibilities.
- Participate in morning huddles and come prepared with information regarding the day's patients, outstanding balances, treatment opportunities, insurance concerns, and schedule needs.
Customer Service Is Extremely Important to Us
We want someone who genuinely understands hospitality and patient care.
Our patients should never feel like a number.
From the first telephone call to the moment the patient leaves the office, we want them to feel welcomed, respected, educated, and cared for.
The right candidate understands how to handle difficult conversations without becoming defensive, remains professional when a patient is frustrated, listens carefully, communicates clearly, and works toward solutions.
You should be able to build relationships with patients while also confidently discussing money, insurance, treatment, and scheduling.
Excellent customer service and strong financial accountability must work together.
The Person We Want on Our Team
We are looking for someone who:
- Has previous dental front office experience.
- Has a strong working knowledge of dental insurance.
- Is comfortable reading a patient ledger and identifying balances or account concerns.
- Understands dental terminology and common dental procedures.
- Has experience with treatment-plan presentation and financial conversations.
- Is comfortable collecting money and discussing outstanding balances.
- Understands the importance of schedule productivity and minimizing unnecessary openings.
- Is proactive rather than waiting to be told what needs to be done.
- Is extremely organized and pays attention to details.
- Takes ownership and follows through on commitments.
- Can multitask without sacrificing accuracy or patient service.
- Communicates professionally with patients, providers, coworkers, and leadership.
- Is dependable, punctual, and consistent.
- Accepts coaching and feedback and wants to continue learning.
- Understands the importance of confidentiality and HIPAA.
- Is comfortable working independently while still functioning as part of a team.
- Brings solutions—not simply problems—to leadership.
- Understands that downtime should be used productively to prepare schedules, follow up with patients, work outstanding balances, review insurance, and support the practice.
Technology
Experience with Dentrix Ascend is highly preferred and considered a PLUS.
Candidates with experience using other dental practice-management systems are encouraged to apply if they are comfortable learning new technology and workflows.
Why Join Family and Cosmetic Dentistry of Staten Island?
We are looking for someone who wants more than just a front desk job. We want an individual who wants to become an important part of an established family practice and contribute to its continued growth.
You will work alongside a team that values patient care, accountability, communication, education, teamwork, and operational excellence.
If you are someone who can walk into a dental office, understand what needs attention, take ownership, support the doctors and clinical team, and make patients feel genuinely cared for, we would love to speak with you.
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
See All 65 Office Administrator Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
Find Office Administrator JobsOffice Administrator Jobs by City in New York
Where New York roles are concentrated, by current openings.
Office Administrator Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
What New York Employers Look For
The qualifications that appear most often in office administrator jobs across New York.
- Associate or bachelor's degree in business administration or a related field
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- Experience managing calendars, correspondence, and office supply procurement
- Strong written and verbal communication skills for a professional New York office environment
- Familiarity with office management software such as Google Workspace or DocuWare
- Ability to coordinate across departments and support multiple team members simultaneously
Office Administrator Jobs in New York: Frequently Asked Questions
How do you become a office administrator in New York?
Most office administrator positions in New York require at minimum a high school diploma, though an associate or bachelor's degree in business administration, office management, or a related field strengthens your candidacy significantly. New York does not require a state-issued license for this role, but employers in healthcare settings may expect familiarity with HIPAA compliance, and legal offices often prefer candidates with paralegal or legal secretary coursework from programs at institutions like CUNY or Pace University.
Which companies hire office administrators in New York?
New York office administrator roles are posted by HomeServices of America, Merry Maids, and Caliber Collision and others right now, based on current listings on Migrate Mate as of September 2026. New York's concentration of financial services firms, hospital systems, and law offices means demand for office administrators is spread across a particularly wide range of established employers.
Which New York cities have the most office administrator jobs?
New York, Farmingdale, and Brooklyn have the most office administrator openings in New York. New York City dominates due to its density of corporate headquarters, law firms, and hospital networks, while Buffalo and Albany draw on regional healthcare systems, state government agencies, and manufacturing operations that each require steady administrative staffing.
Are there remote office administrator jobs in New York?
Yes, but they're limited, since office administration typically involves on-site responsibilities like facilities coordination, mail handling, and in-person reception. About 5% of office administrator openings tied to New York are remote or hybrid as of September 2026, and those that do offer flexibility tend to focus on scheduling, data entry, and correspondence management rather than full office oversight.
How can I get hired as a office administrator in New York with little or no experience?
The most realistic entry path is applying for receptionist, administrative assistant, or office coordinator roles at large New York employers such as hospital networks, law firms, or financial services companies, which regularly hire candidates without prior administrative experience. CUNY community colleges offer office technology and business administration certificates that signal readiness to New York employers. Lateral moves from customer service or data entry roles are also common, and strong proficiency in Microsoft Office or Google Workspace gives inexperienced candidates a practical edge in the screening process.
Where can I find and apply to office administrator jobs in New York?
You can find and apply to office administrator jobs in New York on Migrate Mate, which lists current openings from employers hiring in the state right now. Search the listings to find roles that match your background and apply directly to the ones that fit your experience and preferred location.
See All 65 Office Administrator Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
Find Office Administrator Jobs