Office Administrator Jobs in Colorado
Office Administrator jobs in Colorado are concentrated in Denver, Colorado Springs, and Boulder, where employers like Lockheed Martin, UCHealth, and Charles Schwab maintain large administrative operations supporting everything from healthcare coordination to financial services. Demand is strongest for office administrators with experience in medical office management, government contracting support, and technology sector operations, reflecting Colorado's dominant industries. Openings exist at every level from entry-level receptionists moving into administrative roles to senior office administrators overseeing multi-site operations. Find a role that fits below and apply directly.
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Position Title: Senior Bookkeeper & Office Administrator
Reports To: Finance Director
Position Type: Part-Time, Non-Exempt (24-30 hours/week, 3.5 days/week)
Estimated Start Date: First week of January, 2027
Position Overview
The Senior Bookkeeper & Office Administrator plays a pivotal role in maintaining the financial health, administrative efficiency, and day-to-day office operations of the Breckenridge Outdoor Education Center (BOEC). Partnering closely with the Finance Director, this role oversees full-cycle accounts payable and receivable, revenue reconciliations, and audit preparation utilizing Business Operations Software. Additionally, as BOEC's primary office administrator, the ideal candidate combines advanced GL bookkeeping expertise with strong organizational skills to anchor central office operations, vendor relations, and facility procurement across all locations.
Essential Duties & Responsibilities
Accounts Payable & Expense Management
- Manage full-cycle accounts payable by auditing vendor bills, verifying contract terms, assigning proper chart of accounts coding, and routing electronic or check payments via QuickBooks and Ramp.
- Oversee organizational credit card workflows in Ramp by reviewing employee expenses, enforcing documentation standards, tracking missing receipts, and resolving unapproved transactions.
- Maintain accurate vendor records, track outstanding checks, process seasonal staff equipment reimbursements, and maintain active 501(c)(3) tax-exempt documentation.
Accounts Receivable, Revenue Tracking & Banking
- Log, process, and reconcile incoming cash, checks, and third-party platform revenues into QuickBooks, ensuring proper attachment to bank deposits.
- Reconcile invoicing for Wilderness and Ski programs using SalesForce/Kulturra and QuickBooks. Manage staff housing rental payments, lease agreements, and security deposit returns.
- Assist Finance Director with monthly reports, bank and credit card reconciliations and revenue recognitions utilizing Salesforce and QuickBooks.
- Partner with the Marketing team to ensure retail sales and inventory counts are accurate across all BOEC locations. Perform monthly journal entry and reconciliation.
Financial Controls, Systems & Audit Support
- Administrate Ramp Expense Management and Accounts Payable platform in partnership with the Finance Director. Maintain and update platform users and account coding rules. Maintain retail and billing product codes across QuickBooks and Salesforce and create / update standard operating procedures (SOPs) as required.
- Train field staff on corporate credit card policy and procedures; and event personnel on financial procedures, petty cash reconciliation, credit card processing, and point-of-sale standards.
- Perform quarterly sales tax filings, maintain business licenses, issue non-employee 1099s, and assist the Finance Director with annual audit preparation and record retention schedules.
Office Coordination & Administrative Operations
- Serve as the primary point of contact for incoming calls and inquiries, maintain auto-attendants and phone directories, and manage daily incoming and outgoing mail/parcels.
- Function as the primary liaison with staff support and third-party IT contractors for hardware/software procurement, postage meters, and phone system maintenance.
- Manage service agreements, contracts, and routine maintenance for central office technology, copiers across all locations, postage meters, and cleaning service providers.
- Oversee inventory ordering and restocking of office, cleaning and technology supplies across all BOEC facilities. Maintain the organization, stocking, and operational readiness of shared office spaces (mail room, kitchen, administrative supply areas).
Qualifications & Attributes
- Required Experience: 3+ years of progressive bookkeeping, gl accounting and office administration experience (non-profit experience preferred). Proficiency in QuickBooks (accrual accounting) and Microsoft Excel
- Preferred Technical Skills: Non-Profit accounting, grant tracking, restricted fund allocations, and automating multi-channel donor reconciliation. Proven ability to integrate CRM workflows with core accounting ledgers, streamline corporate card expense management. Expertise across specialized donor management, ERP, and payment platforms including QuickBooks, Salesforce, Kulturra, Ramp, and Donor Perfect.
- Organizational Skills: Strong attention to detail, effective problem-solving skills, and the ability to handle confidential financial and personnel information with discretion.
- Communication: Professional, welcoming communication style with strong interpersonal skills and the ability to collaborate effectively across departments.
Position Details & Benefits
- Type: Regular Part-Time, non-exempt, 24-30 hours per week.
- Schedule: Typical schedule is 9:00am to 5:00 pm, 24-30 hours per week.
- Location: BOEC Administration Office, 524 Wellington Rd. Breckenridge, CO
- Hourly Rate: $26.00 - $30.00 per hour depending on level of experience and qualifications.
- Benefits: Employee ski pass, rec center access, Breck Nordic Center access, professional development opportunities, EAP Program and earned PTO. (Benefits listed may be subject to eligibility requirements-based employment status, and number of hours worked).
About the BOEC
Established in 1976 in Breckenridge, Colorado, the Breckenridge Outdoor Education Center (BOEC) is a 501(c)(3) non-profit organization dedicated to expanding the potential of individuals with disabilities and special needs through impactful, educational, and inspiring outdoor experiences. Serving over 2,500 participants annually, BOEC is committed to creating environments that are just, equitable, diverse, and inclusive for all participants and staff.
BOEC strives to create environments that are just, equitable, diverse and inclusive and we are dedicated to providing outdoor experiences that are relevant and accessible to all participants and staff regardless of an individual’s race, color, sex, gender identity, gender expression, national origin/ancestry, age, religion, sexual orientation, pregnancy, marital status, familial status, disability or veteran status.
See All 26 Office Administrator Jobs in Colorado
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Find Office Administrator JobsOffice Administrator Jobs by City in Colorado
Where Colorado roles are concentrated, by current openings.
Office Administrator Job Market in Colorado
A snapshot from current Colorado openings, updated as new roles post.
Who's Hiring
What Colorado Employers Look For
The qualifications that appear most often in office administrator jobs across Colorado.
- High school diploma or associate degree in business administration or a related field
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
- Experience coordinating schedules, managing correspondence, and supporting executive staff
- Familiarity with office management software such as QuickBooks, Salesforce, or Google Workspace
- Strong written and verbal communication skills with attention to detail and accuracy
- Ability to manage multiple priorities independently in a fast-paced Colorado office environment
Office Administrator Jobs in Colorado: Frequently Asked Questions
How do you become a office administrator in Colorado?
Becoming an office administrator in Colorado does not require a state-issued license, but most employers expect at minimum a high school diploma and preferably an associate or bachelor's degree in business administration or a related field. Colorado community colleges such as Community College of Denver and Pikes Peak State College offer administrative professional certificates that strengthen candidacy. Building proficiency in office management software and gaining experience in a support or coordinator role are the most direct routes.
Which companies hire office administrators in Colorado?
Colorado office administrator roles are posted by Caliber, EMCOR, and Sorian and others right now, based on current listings on Migrate Mate as of October 2026. Colorado's concentration of aerospace, healthcare, and financial services employers means many openings are tied to large institutional or government-adjacent organizations with stable, recurring administrative needs.
Which Colorado cities have the most office administrator jobs?
Denver, Craig, and Westminster have the most office administrator openings in Colorado. Denver dominates because of its dense concentration of corporate headquarters, hospital systems, and government agencies, while Colorado Springs draws openings from its large military installation presence at Fort Carson and Peterson Space Force Base, and Boulder's tech and research sector generates consistent demand for administrative support roles.
Are there remote office administrator jobs in Colorado?
Yes, but they are less common than in purely desk-based fields, since office administrators often handle on-site coordination, mail, supplies, and in-person executive support. About 30% of office administrator openings tied to Colorado are remote or hybrid as of October 2026, reflecting employers who allow remote work for scheduling, correspondence, and data-entry functions. Technology and financial services firms in Colorado tend to offer the most hybrid flexibility within this role.
How can I get hired as a office administrator in Colorado with little or no experience?
The most realistic entry path is applying to receptionist, administrative assistant, or office coordinator roles at Colorado's large healthcare systems and government contractors, where volume hiring creates openings for candidates without deep experience. UCHealth, SCL Health, and Lockheed Martin in Colorado regularly bring on entry-level administrative staff and provide on-the-job training. Completing a certified administrative professional program through a Colorado community college gives candidates a measurable credential, and lateral moves from customer service or data-entry roles are a common stepping stone.
Where can I find and apply to office administrator jobs in Colorado?
You can find and apply to office administrator jobs in Colorado on Migrate Mate, which lists current Colorado openings in one place. Search the available roles, find the ones that fit your background and location, and apply directly to the employer without creating a profile or signing up.
See All 26 Office Administrator Jobs in Colorado
Find roles in Colorado that match your experience and apply in just a few clicks.
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