Office Administrator Jobs in Arizona
Office Administrator jobs in Arizona are concentrated in Phoenix, Tucson, and Scottsdale, where healthcare, technology, and professional services firms maintain large administrative operations. Major employers with lasting Arizona footprints, including Banner Health, Intel, and Honeywell, consistently hire office administrators at every level from entry-level coordinators to senior operations staff. The most in-demand specialties in Arizona listings are medical office administration, executive support, and facilities coordination. Scan the live roles below and apply to whichever ones fit.
Find Office Administrator JobsOverview
Showing 5 of 33+ Office Administrator jobs
ABOUT US
At PARTNER, success starts with the right mindset: connection, compassion, and curiosity. Whether consulting with clients or collaborating with colleagues, these principles guide how we work. We deliver engineering, environmental, and energy consulting, plus design services across the Americas, Europe, and beyond. As a leader in Commercial Real Estate (CRE), we’re 1,600+ professionals strong in 40+ offices. Our mission is simple: create the best home for talented professionals. If you value delivering exceptional experiences through problem-solving, coordination, and a mindset of care for clients and colleagues, you’ll feel right at home. That approach has earned us recognition on ENR’s Top 500 Design Firms, Inc. 5000’s Fastest-Growing Companies, and Zweig’s Best Firms to Work For. Here, your ideas matter, your impact is real, and your work helps shape the future. Check out this role and join our team of talented professionals.
Learn more about Partner at www.partneresi.com (https://www.partneresi.com/).
SUMMARY
Partner Engineering and Science, Inc. is seeking a highly organized and service-oriented Office Administrator to support our growing Phoenix office. This role is ideal for someone who enjoys creating a positive workplace environment, managing office operations, and supporting a busy team of professionals.
The successful candidate will thrive in a fast-paced environment, have excellent communication skills, and manage multiple priorities while maintaining a high level of professionalism and attention to detail.
Partner Engineering and Science, Inc. is looking to hire a full-time Administrative Specialist for the Phoenix, Arizona Office. The ideal candidate will have 3+ years of office experience. A candidate who is accustomed to a fast-paced environment is a big plus.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Office Administration & Reception
- Serve as the primary receptionist and first point of contact for visitors, clients, and staff
- Answer and direct incoming calls and greet visitors professionally
- Maintain a clean, organized, and professional office environment
- Coordinate conference room scheduling and meeting setup
- Assist with shipping, receiving, and distribution of packages and mail
Administrative Support
- Provide project and proposal administrative support
- Prepare and process expense reports for managers and office staff
- Maintain office and company vehicle calendars
- Support document preparation, filing, and other administrative tasks as needed
- Coordinate office communications and announcements
Office Operations
- Manage office supply inventory and purchasing, including snacks, beverages, and coffee service
- Track and maintain office equipment, health and safety equipment, and printer supplies
- Coordinate office repairs and facility maintenance
- Assemble furniture, replace light bulbs, hang artwork, and perform other minor office maintenance tasks
Facilities & Vendor Management
- Serve as the primary liaison with building management and vendors
- Coordinate services with cleaning personnel, landscapers, HVAC contractors, plumbers, electricians, and other service providers
- Support office safety, security, and emergency preparedness initiatives
- Maintain relationships with property management and building service vendors
Employee Engagement & Events
- Organize office celebrations, employee appreciation events, holidays, and team meetings
- Help foster a positive office culture and strong employee morale
- Coordinate catering, meeting logistics, and event setup and breakdown
Vehicle Fleet Administration
- Manage company vehicle inspections, maintenance scheduling, registrations, and related documentation
KNOWLEDGE, SKILLS, AND ABILITIES
- Property Management
- Excellent attention to detail
- Ability to follow instructions
- Well-mannered and able to deal with busy situations
- Ability to multi-task
- Effective work organizational and planning skills
- Exemplary customer service skills
- Ability to learn quickly
- Proficient in MS Outlook, Word, TEAMS, and Excel
- Positive Attitude
- Ability to take initiative, working independently and as part of a team
QUALIFICATIONS
- High School Diploma or equivalent required
- 3+ years of relevant office experience
PHYSICAL REQUIREMENTS
- Must be able to read, write, speak & comprehend English.
- Must be able to communicate clearly in person and over the telephone.
- Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen.
- Requires frequent bending, reaching, standing, walking, sitting, pushing, and pulling exerted regularly throughout the work shift.
BENEFITS
Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.
Equal Employment Opportunity
It is Partner Engineering and Science, Inc’s (The Company) policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information including genetic information, family care status, military caregiver status, veteran status, marital status, or any other basis protected by local, state, or federal laws.
California Consumer Privacy Act
We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc. For details on what personal information we collect and the purposes for which we collect it, please visit:
https://www.partneresi.com/about/careers/california-consumer-privacy-act (https://www.partneresi.com/about/careers/california-consumer-privacy-act)
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
ABOUT US
At PARTNER, success starts with the right mindset: connection, compassion, and curiosity. Whether consulting with clients or collaborating with colleagues, these principles guide how we work. We deliver engineering, environmental, and energy consulting, plus design services across the Americas, Europe, and beyond. As a leader in Commercial Real Estate (CRE), we’re 1,600+ professionals strong in 40+ offices. Our mission is simple: create the best home for talented professionals. If you value delivering exceptional experiences through problem-solving, coordination, and a mindset of care for clients and colleagues, you’ll feel right at home. That approach has earned us recognition on ENR’s Top 500 Design Firms, Inc. 5000’s Fastest-Growing Companies, and Zweig’s Best Firms to Work For. Here, your ideas matter, your impact is real, and your work helps shape the future. Check out this role and join our team of talented professionals.
Learn more about Partner at www.partneresi.com (https://www.partneresi.com/).
SUMMARY
Partner Engineering and Science, Inc. is seeking a highly organized and service-oriented Office Administrator to support our growing Phoenix office. This role is ideal for someone who enjoys creating a positive workplace environment, managing office operations, and supporting a busy team of professionals.
The successful candidate will thrive in a fast-paced environment, have excellent communication skills, and manage multiple priorities while maintaining a high level of professionalism and attention to detail.
Partner Engineering and Science, Inc. is looking to hire a full-time Administrative Specialist for the Phoenix, Arizona Office. The ideal candidate will have 3+ years of office experience. A candidate who is accustomed to a fast-paced environment is a big plus.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Office Administration & Reception
- Serve as the primary receptionist and first point of contact for visitors, clients, and staff
- Answer and direct incoming calls and greet visitors professionally
- Maintain a clean, organized, and professional office environment
- Coordinate conference room scheduling and meeting setup
- Assist with shipping, receiving, and distribution of packages and mail
Administrative Support
- Provide project and proposal administrative support
- Prepare and process expense reports for managers and office staff
- Maintain office and company vehicle calendars
- Support document preparation, filing, and other administrative tasks as needed
- Coordinate office communications and announcements
Office Operations
- Manage office supply inventory and purchasing, including snacks, beverages, and coffee service
- Track and maintain office equipment, health and safety equipment, and printer supplies
- Coordinate office repairs and facility maintenance
- Assemble furniture, replace light bulbs, hang artwork, and perform other minor office maintenance tasks
Facilities & Vendor Management
- Serve as the primary liaison with building management and vendors
- Coordinate services with cleaning personnel, landscapers, HVAC contractors, plumbers, electricians, and other service providers
- Support office safety, security, and emergency preparedness initiatives
- Maintain relationships with property management and building service vendors
Employee Engagement & Events
- Organize office celebrations, employee appreciation events, holidays, and team meetings
- Help foster a positive office culture and strong employee morale
- Coordinate catering, meeting logistics, and event setup and breakdown
Vehicle Fleet Administration
- Manage company vehicle inspections, maintenance scheduling, registrations, and related documentation
KNOWLEDGE, SKILLS, AND ABILITIES
- Property Management
- Excellent attention to detail
- Ability to follow instructions
- Well-mannered and able to deal with busy situations
- Ability to multi-task
- Effective work organizational and planning skills
- Exemplary customer service skills
- Ability to learn quickly
- Proficient in MS Outlook, Word, TEAMS, and Excel
- Positive Attitude
- Ability to take initiative, working independently and as part of a team
QUALIFICATIONS
- High School Diploma or equivalent required
- 3+ years of relevant office experience
PHYSICAL REQUIREMENTS
- Must be able to read, write, speak & comprehend English.
- Must be able to communicate clearly in person and over the telephone.
- Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen.
- Requires frequent bending, reaching, standing, walking, sitting, pushing, and pulling exerted regularly throughout the work shift.
BENEFITS
Competitive benefits package including health insurance, dental insurance, vision insurance, vacation and sick time, and a 401(k) plan with a company match.
Equal Employment Opportunity
It is Partner Engineering and Science, Inc’s (The Company) policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information including genetic information, family care status, military caregiver status, veteran status, marital status, or any other basis protected by local, state, or federal laws.
California Consumer Privacy Act
We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc. For details on what personal information we collect and the purposes for which we collect it, please visit:
https://www.partneresi.com/about/careers/california-consumer-privacy-act (https://www.partneresi.com/about/careers/california-consumer-privacy-act)
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
See All 33 Office Administrator Jobs in Arizona
Find roles in Arizona that match your experience and apply in just a few clicks.
Find Office Administrator JobsOffice Administrator Jobs by City in Arizona
Where Arizona roles are concentrated, by current openings.
Office Administrator Job Market in Arizona
A snapshot from current Arizona openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Construction & Real Estate
What Arizona Employers Look For
The qualifications that appear most often in office administrator jobs across Arizona.
- Associate or bachelor's degree in business administration or a related field
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Two or more years of experience managing schedules, records, and office operations
- Strong written and verbal communication skills for internal and external correspondence
- Experience with office management software such as QuickBooks or DocuWare
- Ability to coordinate multiple priorities and support senior staff simultaneously
Office Administrator Jobs in Arizona: Frequently Asked Questions
How do you become a office administrator in Arizona?
Office administration in Arizona does not require a state-issued license, but most employers expect at minimum an associate degree in business administration or a related field, with a bachelor's degree preferred for senior roles. Completing a certified administrative professional credential strengthens applications. Many Arizona community colleges, including Maricopa Community Colleges, offer programs aligned with local employer expectations in healthcare, government, and corporate settings.
Which companies hire office administrators in Arizona?
Companies currently hiring office administrators in Arizona include Caliber, Builders FirstSource, and Arizona Biltmore Dentistry, per current listings on Migrate Mate as of October 2026. Arizona's large healthcare networks, defense contractors, and technology firms are among the most consistent sources of open office administrator roles across the state.
Which Arizona cities have the most office administrator jobs?
Phoenix, Scottsdale, and Mesa have the most office administrator openings in Arizona. Phoenix dominates because it is home to major corporate headquarters, hospital networks, and government agencies, while Tucson's openings are driven by the University of Arizona, Davis-Monthan Air Force Base, and regional healthcare systems, and Scottsdale draws demand from financial services and tech firms concentrated along the Loop 101 corridor.
Are there remote office administrator jobs in Arizona?
Yes, but they are less common than in purely desk-based roles, since office administrators often handle on-site tasks like mail, facilities, and in-person coordination. About 6% of office administrator openings tied to Arizona are remote or hybrid as of October 2026, with the remote-eligible share concentrated in scheduling, data entry, and executive support functions that do not require a physical presence.
How can I get hired as a office administrator in Arizona with little or no experience?
The most realistic entry path is applying to receptionist or administrative assistant roles at Arizona's large healthcare systems and state agencies, which routinely hire candidates without prior office administration experience and promote from within. Banner Health and the State of Arizona regularly post entry-level support positions that feed into coordinator and administrator tracks. Completing a Maricopa Community Colleges administrative office technology certificate and demonstrating proficiency in Microsoft Office gives candidates a clear edge at these organizations.
Where can I find and apply to office administrator jobs in Arizona?
You can find and apply to office administrator jobs in Arizona on Migrate Mate, which lists current Arizona openings updated regularly. Search the roles available, find the ones that match your experience and target location, and apply directly to each position.
See All 33 Office Administrator Jobs in Arizona
Find roles in Arizona that match your experience and apply in just a few clicks.
Find Office Administrator Jobs