Office Administrator Jobs in Indiana
Office Administrator jobs in Indiana concentrate heavily in healthcare systems, manufacturing operations, financial services, and higher education, with demand at every level from entry-level coordinators to senior executive assistants. Indianapolis, Fort Wayne, and South Bend are the most active hiring metros, where large employers like Indiana University Health, Eli Lilly, and Cummins maintain consistent administrative staffing needs. The most in-demand specialties include medical office administration, executive support, and operations coordination across multi-site organizations. See the openings below and apply to the ones that match your experience.
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Showing 5 of 27+ Office Administrator jobs
Location: Indianapolis, US, 46254
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Organization: HHC
Indianapolis Emergency Medical Services (EMS) is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Indianapolis EMS also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.
FLSA Status
Non-Exempt
Job Role Summary
The Office Administrator provides administrative support for the Administrative Division and senior leadership to include telephone coverage, copier projects, mail handling, filing, supplies control, and necessary communications internally and externally
Essential Functions and Responsibilities
- Provides reception for guests answering phones, greeting guests and maintaining conference room schedules
- Maintains responsibility for correspondence, calendars, word processing and special projects for senior leadership requiring interaction with various internal and external vendor contacts
- Supports Policy Council by maintaining and updating policies
- Coordinates employee recognition programs including service awards, EMS Week, retirement celebrations, etc.
- Assists senior leadership and medical directors of Indianapolis EMS with scheduling and planning meetings/events
- Reports all office equipment failures to appropriate departments
- Maintains inventory of office supplies and reorder as necessary
- Compiles and submits miscellaneous reports as requested
- Completes special projects as assigned by leadership
- Coordinate and schedule travel as needed for the Senior Leadership of Indianapolis EMS
- Develops and maintains trusting relationships with staff and management
- Reports sensitive and/or high profile issues timely to IEMS management
Performs all other job related duties as assigned
Job Requirements
- Associate's degree preferred
- May substitute a minimum of 5 years of experience within the office environment in an administrative role in lieu of degree
- Excellent office management abilities
- Strong organizational/interpersonal/problem solving/decision making skills
- Strong ethical and professional standards, especially when dealing with confidential information
- Strong organizational/interpersonal/problem solving/decision making skills
- Proficient in MS Word. Excel, PowerPoint and the Internet
- Excellent verbal and written communication skills
- Professional appearance and telephone manner
- Must have good command of the English language, oral and written
- Must be proficient/skilled in multi-tasking
- Prioritizes work, devise own work pattern
Maintain confidentiality of staff, client records and information
Maintain protected health information in accordance with HIPAA privacy guidelines and regulations
Maintain and stay in compliance with Department budget
Judgment
Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude
Contacts - Internal/External
Daily contacts with direct service staff, Department clients and various Eskenazi Health staff
Contact with staff of Marion County Health Department regarding Department statistics, county statistics, etc.
Special Effort Required
Exercise good judgement, flexibility, work effectively/efficiently under stressful conditions, exercise problem solving skills, etc.
Tact/diplomacy required in sensitive/complex/confidential situations
Set priorities, weighing effects of policies/procedures, stress of deadlines/frequent interruptions
Working Environment
Duties performed in office setting
Physical effort associated with routine office activities
Routinely visit other office site and/or hospital
May be required to attend meetings or perform work remote from hospital campus
It is Indianapolis EMS’ philosophy and policy to treat employees and applicants fairly and without regard to sex, race, color, religion, national origin, ancestry, age, sexual orientation, gender identity, veteran’s status or physical or mental ability. Discrimination against any employee or applicant based on any of these conditions will not be allowed or tolerated. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.
Nearest Major Market: Indianapolis
Location: Indianapolis, US, 46254
#job-location.job-location-inline { display: inline; }
Organization: HHC
Indianapolis Emergency Medical Services (EMS) is an organization that celebrates diversity, and seeks to employ a diverse workforce. We actively encourage all individuals to apply for employment and to seek advancement opportunities. Indianapolis EMS also provides reasonable accommodations to qualified individuals with disabilities as required by law. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.
FLSA Status
Non-Exempt
Job Role Summary
The Office Administrator provides administrative support for the Administrative Division and senior leadership to include telephone coverage, copier projects, mail handling, filing, supplies control, and necessary communications internally and externally
Essential Functions and Responsibilities
- Provides reception for guests answering phones, greeting guests and maintaining conference room schedules
- Maintains responsibility for correspondence, calendars, word processing and special projects for senior leadership requiring interaction with various internal and external vendor contacts
- Supports Policy Council by maintaining and updating policies
- Coordinates employee recognition programs including service awards, EMS Week, retirement celebrations, etc.
- Assists senior leadership and medical directors of Indianapolis EMS with scheduling and planning meetings/events
- Reports all office equipment failures to appropriate departments
- Maintains inventory of office supplies and reorder as necessary
- Compiles and submits miscellaneous reports as requested
- Completes special projects as assigned by leadership
- Coordinate and schedule travel as needed for the Senior Leadership of Indianapolis EMS
- Develops and maintains trusting relationships with staff and management
- Reports sensitive and/or high profile issues timely to IEMS management
Performs all other job related duties as assigned
Job Requirements
- Associate's degree preferred
- May substitute a minimum of 5 years of experience within the office environment in an administrative role in lieu of degree
- Excellent office management abilities
- Strong organizational/interpersonal/problem solving/decision making skills
- Strong ethical and professional standards, especially when dealing with confidential information
- Strong organizational/interpersonal/problem solving/decision making skills
- Proficient in MS Word. Excel, PowerPoint and the Internet
- Excellent verbal and written communication skills
- Professional appearance and telephone manner
- Must have good command of the English language, oral and written
- Must be proficient/skilled in multi-tasking
- Prioritizes work, devise own work pattern
Maintain confidentiality of staff, client records and information
Maintain protected health information in accordance with HIPAA privacy guidelines and regulations
Maintain and stay in compliance with Department budget
Judgment
Employee may work under general supervision and receives general guidance on work priority with substantial employee latitude
Contacts - Internal/External
Daily contacts with direct service staff, Department clients and various Eskenazi Health staff
Contact with staff of Marion County Health Department regarding Department statistics, county statistics, etc.
Special Effort Required
Exercise good judgement, flexibility, work effectively/efficiently under stressful conditions, exercise problem solving skills, etc.
Tact/diplomacy required in sensitive/complex/confidential situations
Set priorities, weighing effects of policies/procedures, stress of deadlines/frequent interruptions
Working Environment
Duties performed in office setting
Physical effort associated with routine office activities
Routinely visit other office site and/or hospital
May be required to attend meetings or perform work remote from hospital campus
It is Indianapolis EMS’ philosophy and policy to treat employees and applicants fairly and without regard to sex, race, color, religion, national origin, ancestry, age, sexual orientation, gender identity, veteran’s status or physical or mental ability. Discrimination against any employee or applicant based on any of these conditions will not be allowed or tolerated. For additional questions please contact us at 317-630-7427 or humanresources@indianapolisems.org.
Nearest Major Market: Indianapolis
See All 27 Office Administrator Jobs in Indiana
Find roles in Indiana that match your experience and apply in just a few clicks.
Find Office Administrator JobsOffice Administrator Jobs by City in Indiana
Where Indiana roles are concentrated, by current openings.
Office Administrator Job Market in Indiana
A snapshot from current Indiana openings, updated as new roles post.
Who's Hiring
- Edward Jones10
- Caliber3
- Yes! Communities2
- 317 Lights1
- RoboJob NV1
What Indiana Employers Look For
The qualifications that appear most often in office administrator jobs across Indiana.
- Associate or bachelor's degree in business administration or a related field preferred
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Two or more years of administrative or office support experience in a professional setting
- Strong written and verbal communication skills for internal and external correspondence
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Familiarity with office management software, database entry, and basic bookkeeping tasks
Office Administrator Jobs in Indiana: Frequently Asked Questions
How do you become a office administrator in Indiana?
Most Indiana employers hire office administrators with at least an associate degree in business administration or a related field, though some roles accept equivalent work experience in lieu of a degree. Indiana does not require a state-issued license to work as an office administrator. Earning a certified administrative professional credential through a recognized professional association strengthens your candidacy, and familiarity with healthcare-specific systems is a notable advantage given how many Indiana openings are in medical and hospital settings.
Which companies hire office administrators in Indiana?
Indiana office administrator roles are posted by Edward Jones, Caliber, and Yes! Communities and others right now, based on current listings on Migrate Mate as of September 2026. Indiana's mix of large hospital networks, manufacturing headquarters, and regional financial institutions creates consistent year-round demand for administrative professionals across multiple industries.
Which Indiana cities have the most office administrator jobs?
Indianapolis, Fishers, and Carmel lead Indiana in office administrator openings. Indianapolis dominates due to its concentration of healthcare systems, corporate headquarters, and state government offices, while Fort Wayne and South Bend generate strong demand through regional manufacturers, medical centers, and university campuses that maintain large administrative workforces.
Are there remote office administrator jobs in Indiana?
Yes, but they are less common than in purely desk-based fields, since many office administrator roles involve on-site coordination, mail handling, and in-person support. About 25% of office administrator openings tied to Indiana are remote or hybrid as of September 2026, reflecting a growing number of hybrid arrangements for tasks like scheduling, data entry, and correspondence management.
How can I get hired as a office administrator in Indiana with little or no experience?
The most realistic entry path is applying for receptionist, office coordinator, or administrative assistant roles at Indiana's large hospital networks such as Indiana University Health or Ascension St. Vincent, which regularly hire candidates with no prior office experience and provide on-the-job training. Community colleges like Ivy Tech Community College offer short-term business administration certificates that many Indiana employers recognize as proof of readiness. Demonstrating proficiency in Microsoft Office and completing a certified administrative professional prep course can give candidates a measurable edge over other applicants at the same experience level.
Where can I find and apply to office administrator jobs in Indiana?
You can find and apply to office administrator jobs in Indiana on Migrate Mate, which lists current Indiana openings across industries and locations. Search for roles that match your experience level and specialty, then apply directly to the ones that fit your background.
See All 27 Office Administrator Jobs in Indiana
Find roles in Indiana that match your experience and apply in just a few clicks.
Find Office Administrator Jobs