Office Administrator Jobs in Virginia
Office Administrator jobs in Virginia are concentrated in Northern Virginia, Richmond, and Virginia Beach, where federal contractors, defense agencies, and large healthcare systems drive steady demand for professionals who handle scheduling, records management, and executive support. Employers like Leidos, Inova Health System, and Booz Allen Hamilton maintain large administrative staffs and hire consistently at every level from entry-level coordinators to senior office managers. The most in-demand specialties are healthcare administration, government contracting support, and corporate operations. Scan the live roles below and apply to whichever ones fit.
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Job Title: Office Administrator
Salary: $15.00 - $18.00 / hour
Position Summary
We are seeking an organized, proactive Office Administrator to oversee daily workplace operations and provide high-level administrative support across the organization. This role combines facility oversight, procedural management, and direct administrative support to ensure smooth daily operations, high team productivity, and an organized office environment.
Key Responsibilities
- Office Operations & Facilities Management
- Maintain a clean, organized, and fully operating office environment.
- Oversee vendor relationships, office contracts, building maintenance, and utility management.
- Manage inventory, order office supplies, and monitor office equipment maintenance.
- Administrative & Executive Support
- Serve as the primary point of contact for internal staff, external clients, visitors, and vendors.
- Draft, edit, and format documents, correspondence, reports, and presentations.
- Filter and route inbound calls, mail, and general email inquiries.
- Outbound calls and appointment setting to assist with customer acquisition.
- Financial Support
- Assist with basic bookkeeping tasks, including processing invoices, expense reports, and petty cash.
Qualifications & Skills
- Experience: Experience in office management, executive assistance, or senior administrative roles preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Organization: Exceptional time-management skills, strong attention to detail, and proven ability to prioritize tasks independently.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Problem-Solving: Strong critical-thinking abilities with a proactive approach to troubleshooting operational bottlenecks.
Pay: $15.00 - $18.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
See All 34 Office Administrator Jobs in Virginia
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Find Office Administrator JobsOffice Administrator Jobs by City in Virginia
Where Virginia roles are concentrated, by current openings.
Office Administrator Job Market in Virginia
A snapshot from current Virginia openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Construction & Real Estate
What Virginia Employers Look For
The qualifications that appear most often in office administrator jobs across Virginia.
- Associate or bachelor's degree in business administration or a related field
- Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
- Experience with scheduling, calendar management, and coordinating executive calendars
- Strong written and verbal communication skills for correspondence and reporting
- Familiarity with document management systems and office recordkeeping procedures
- Ability to manage multiple priorities and support cross-functional teams simultaneously
Office Administrator Jobs in Virginia: Frequently Asked Questions
How do you become a office administrator in Virginia?
Virginia does not require a state-issued license to work as an office administrator. Most employers look for an associate or bachelor's degree in business administration, plus demonstrated experience with office software and administrative workflows. Certifications such as the Certified Administrative Professional credential can strengthen a candidacy. In government contracting environments, which are common throughout Northern Virginia, familiarity with federal procurement processes and security clearance eligibility can further separate applicants.
Which companies hire office administrators in Virginia?
Companies currently hiring office administrators in Virginia include Caliber, Chantilly Bible Church, and Unison, per current listings on Migrate Mate as of October 2026. Northern Virginia's dense concentration of federal agencies and defense contractors means administrative roles here often require coordination with government clients and may involve security-clearance processes.
Which Virginia cities have the most office administrator jobs?
Hampton, Chantilly, and Reston have the most office administrator openings in Virginia. Northern Virginia dominates because of its federal contracting industry and proximity to Washington, D.C., while Richmond draws demand from state government offices and regional corporate headquarters, and Virginia Beach reflects the administrative needs of the Hampton Roads military and healthcare corridor.
Are there remote office administrator jobs in Virginia?
Yes, but they are less common than in purely desk-based roles, since office administrators typically support on-site staff and physical facilities. About 5% of office administrator openings tied to Virginia are remote or hybrid as of October 2026, and those tend to be in roles focused on data entry, scheduling coordination, or supporting fully remote teams at technology and consulting firms.
How can I get hired as a office administrator in Virginia with little or no experience?
The most realistic entry path is applying for administrative assistant or receptionist roles at large Virginia employers, then moving into an office administrator position after demonstrating reliability and systems proficiency. Large healthcare systems like Inova and Sentara run administrative associate programs that accept candidates without direct experience. Building competency in Microsoft Office, learning basic bookkeeping, and earning the Certified Administrative Professional credential can give a candidate a measurable edge over others at the same experience level.
Where can I find and apply to office administrator jobs in Virginia?
You can find and apply to office administrator jobs in Virginia on Migrate Mate, which lists current Virginia openings. Search the listings, find the roles that match your experience and location, and apply directly to the ones that fit.
See All 34 Office Administrator Jobs in Virginia
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