Office Administrator Jobs in Virginia
Office Administrator jobs in Virginia are open across Fredericksburg, Richmond, and Norfolk and other Virginia metros, with employers like Mary Washington Healthcare, Carilion Clinic, and Eastern Virginia Medical School hiring at every experience level. Find a role that fits below and apply directly.
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Showing 5 of 93+ Office Administrator jobs
Company Overview
At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.
Department Overview
CRFS (Cambridge Radio Frequency Systems) is a global leader in RF spectrum monitoring, direction finding, and geolocation technology. Founded in 2007, CRFS designs, builds, programs, and deploys advanced hardware and software solutions that enable military operators, national security agencies, spectrum regulators, and system integrators to detect, identify, and exploit RF signals in the most complex and contested electromagnetic environments.
Job Description
CRFS is seeking a Sales Office Administrator who will report to the US Sales Operations Director on the US Sales team. The successful candidate will serve as the operational backbone of the US admin function—managing order processing, CRM administration, and customer communications—to ensure a seamless sales process and high customer satisfaction.
The following represents the current essential functions of this position. CRFS leadership may assign or reassign duties and responsibilities at its discretion.
Role and Responsibilities
- Order Processing: Receive and accurately process sales orders via email or phone, ensuring complete data integrity and timely fulfillment.
- Invoicing and Documentation: Generate and send invoices to end customers, verify data accuracy in all orders, and maintain up-to-date customer records.
- Portal Management and Document Control: Operating, updating and managing user access on company web portals. Accurately filling out, submitting and tracking the status of electronic or paper forms.
- Sales Team and Customer Support: Provide high-quality inside sales support to the US sales team, acting as the key liaison between sales representatives, customers, and logistics partners to increase team productivity and effectiveness.
- CRM Management: Maintain and update CRM records; actively follow up with new contacts and reactivate cold contacts to generate and nurture leads for the sales team; support lead generation and conversion initiatives using data analytics.
- Logistics Coordination: Serve as the primary point of contact for shipping and logistics to ensure timely and accurate delivery to customers.
- Trade Show and Event Support: Assist with preparation and coordination for CRFS activities at trade shows and industry conferences.
- Post-Sale Support: Handle post-sale inquiries, returns, and warranty issues; maintain high customer satisfaction through responsive and professional follow-through.
- Travel Requirement: Occasional domestic travel required to support trade shows and customer meetings (estimated up to 10%).
- Perform other related duties of which the above are representative.
Basic Requirements
- Minimum Education: High school diploma required;
- Minimum Experience: 1–3 years of experience in sales support, customer service, or an administrative role.
- Required Skills: Proficiency in CRM platforms (Salesforce, HubSpot, or equivalent) and Microsoft Office Suite (Excel, PowerPoint, Word); excellent verbal and written communication; strong organizational skills and ability to manage multiple tasks simultaneously; high attention to detail and data accuracy in order management and record-keeping.
- Required Training / Certifications / Licences: None required; relevant CRM or business administration certifications are a plus.
- All employment offers are contingent upon successful completion of a background check.
Preferred Knowledge, Skills, and Abilities
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Experience supporting B2B or technology sales teams, particularly in a technical or government-adjacent industry.
- Familiarity with Salesforce or HubSpot CRM platforms and experience using data analytics to support sales reporting or pipeline management.
- Experience coordinating logistics or working with shipping/freight partners; familiarity with trade show or event coordination is a plus.
Working Conditions and Physical Requirements
- Standard office environment at CRFS’s US headquarters in Reston, VA, operating on a hybrid schedule.
- Occasional attendance at trade shows, exhibitions, and industry events to support the US sales team.
- Primarily sedentary role; extended periods of computer use required.
- Must be able to remain in a stationary position for extended periods and occasionally move about the office to access files, equipment, and meeting spaces.
- While performing the duties of this role, the employee may be required to:
- Occasionally lift and carry items up to 20 lbs., such as marketing materials or event supplies.
- Operate standard office equipment including computers, printers, and phones.
- Coordinate and receive incoming shipments; assist with package handling as needed.
Travel Requirements
Under 10%
Relocation Provided
None
Position Type
New Grad
Referral Payment Plan
No
Our U.S. Benefits include:
- Incentive Bonus Plans
- Medical, Dental, Vision benefits
- 401K with Company Match
- 10 Paid Holidays
- Generous Paid Time Off Packages
- Employee Stock Purchase Plan
- Paid Parental & Family Leave
- and more!
Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.
We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.
We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.
Company Overview
At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future.
Department Overview
CRFS (Cambridge Radio Frequency Systems) is a global leader in RF spectrum monitoring, direction finding, and geolocation technology. Founded in 2007, CRFS designs, builds, programs, and deploys advanced hardware and software solutions that enable military operators, national security agencies, spectrum regulators, and system integrators to detect, identify, and exploit RF signals in the most complex and contested electromagnetic environments.
Job Description
CRFS is seeking a Sales Office Administrator who will report to the US Sales Operations Director on the US Sales team. The successful candidate will serve as the operational backbone of the US admin function—managing order processing, CRM administration, and customer communications—to ensure a seamless sales process and high customer satisfaction.
The following represents the current essential functions of this position. CRFS leadership may assign or reassign duties and responsibilities at its discretion.
Role and Responsibilities
- Order Processing: Receive and accurately process sales orders via email or phone, ensuring complete data integrity and timely fulfillment.
- Invoicing and Documentation: Generate and send invoices to end customers, verify data accuracy in all orders, and maintain up-to-date customer records.
- Portal Management and Document Control: Operating, updating and managing user access on company web portals. Accurately filling out, submitting and tracking the status of electronic or paper forms.
- Sales Team and Customer Support: Provide high-quality inside sales support to the US sales team, acting as the key liaison between sales representatives, customers, and logistics partners to increase team productivity and effectiveness.
- CRM Management: Maintain and update CRM records; actively follow up with new contacts and reactivate cold contacts to generate and nurture leads for the sales team; support lead generation and conversion initiatives using data analytics.
- Logistics Coordination: Serve as the primary point of contact for shipping and logistics to ensure timely and accurate delivery to customers.
- Trade Show and Event Support: Assist with preparation and coordination for CRFS activities at trade shows and industry conferences.
- Post-Sale Support: Handle post-sale inquiries, returns, and warranty issues; maintain high customer satisfaction through responsive and professional follow-through.
- Travel Requirement: Occasional domestic travel required to support trade shows and customer meetings (estimated up to 10%).
- Perform other related duties of which the above are representative.
Basic Requirements
- Minimum Education: High school diploma required;
- Minimum Experience: 1–3 years of experience in sales support, customer service, or an administrative role.
- Required Skills: Proficiency in CRM platforms (Salesforce, HubSpot, or equivalent) and Microsoft Office Suite (Excel, PowerPoint, Word); excellent verbal and written communication; strong organizational skills and ability to manage multiple tasks simultaneously; high attention to detail and data accuracy in order management and record-keeping.
- Required Training / Certifications / Licences: None required; relevant CRM or business administration certifications are a plus.
- All employment offers are contingent upon successful completion of a background check.
Preferred Knowledge, Skills, and Abilities
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Experience supporting B2B or technology sales teams, particularly in a technical or government-adjacent industry.
- Familiarity with Salesforce or HubSpot CRM platforms and experience using data analytics to support sales reporting or pipeline management.
- Experience coordinating logistics or working with shipping/freight partners; familiarity with trade show or event coordination is a plus.
Working Conditions and Physical Requirements
- Standard office environment at CRFS’s US headquarters in Reston, VA, operating on a hybrid schedule.
- Occasional attendance at trade shows, exhibitions, and industry events to support the US sales team.
- Primarily sedentary role; extended periods of computer use required.
- Must be able to remain in a stationary position for extended periods and occasionally move about the office to access files, equipment, and meeting spaces.
- While performing the duties of this role, the employee may be required to:
- Occasionally lift and carry items up to 20 lbs., such as marketing materials or event supplies.
- Operate standard office equipment including computers, printers, and phones.
- Coordinate and receive incoming shipments; assist with package handling as needed.
Travel Requirements
Under 10%
Relocation Provided
None
Position Type
New Grad
Referral Payment Plan
No
Our U.S. Benefits include:
- Incentive Bonus Plans
- Medical, Dental, Vision benefits
- 401K with Company Match
- 10 Paid Holidays
- Generous Paid Time Off Packages
- Employee Stock Purchase Plan
- Paid Parental & Family Leave
- and more!
Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.
We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.
We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.
See All 93 Office Administrator Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
Find Office Administrator JobsOffice Administrator Jobs by City in Virginia
Where Virginia roles are concentrated, by current openings.
Office Administrator Job Market in Virginia
A snapshot from current Virginia openings, updated as new roles post.
Who's Hiring
- Mary Washington Healthcare17
- Carilion Clinic7
- Eastern Virginia Medical School7
- Virginia Commonwealth University7
- Radford University4
Top Industries Hiring
- Healthcare & Medical Services39
- Education25
- Consulting & Professional Services10
- Technology & Software6
- Animal Care & Pet Services2
What Virginia Employers Look For
The qualifications that appear most often in office administrator jobs across Virginia.
- Proficiency in Microsoft 365 applications including Word, Excel, and Outlook
- Two or more years of administrative or office support experience
- Strong written and verbal communication skills
- Experience managing calendars, scheduling meetings, and coordinating travel
- Ability to handle confidential information with discretion
- Associate or bachelor's degree, or equivalent administrative experience
Office Administrator Jobs in Virginia: Frequently Asked Questions
How many office administrator jobs are there in Virginia?
There are 93+ office administrator openings in Virginia on Migrate Mate as of June 2026, with the most roles in Fredericksburg, Richmond, and Norfolk. New positions post regularly as employers across Virginia hire.
How much do office administrators make in Virginia?
Office administrators in Virginia earn a median of about $46,410 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $31,710 for the lowest 10% to over $66,110 for the top 10%. Pay rises with experience, specialty, and employer.
Which Virginia cities have the most office administrator jobs?
Fredericksburg, Richmond, and Norfolk have the most office administrator openings in Virginia right now, with additional roles spread across smaller metros statewide.
Which companies hire office administrators in Virginia?
Employers hiring office administrators in Virginia include Mary Washington Healthcare, Carilion Clinic, and Eastern Virginia Medical School, based on current listings on Migrate Mate as of June 2026.
Are there remote office administrator jobs in Virginia?
Yes. About 4% of office administrator openings tied to Virginia are remote or hybrid as of June 2026. The rest are on-site roles based in Virginia metros.
How do I apply for office administrator jobs in Virginia?
You can apply to office administrator jobs in Virginia directly on Migrate Mate. Search the listings above, find roles that match your experience and preferred Virginia location, then apply to each one that fits.
See All 93 Office Administrator Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
Find Office Administrator Jobs