Registrar Jobs in Virginia
Registrar jobs in Virginia are consistently in demand, concentrated in higher education, hospital systems, and local government offices, with openings at every level from entry-level records coordinator to director of registration services. The largest hiring volume is in Northern Virginia, Richmond, and the Hampton Roads metro, where institutions like George Mason University, VCU Health, and Sentara Healthcare maintain ongoing registrar functions. Credentialing specialists and academic records professionals are among the most sought-after concentrations in the state right now. See the openings below and apply to the ones that match your experience.
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Showing 5 of 24+ Registrar jobs
Job Overview
The Registrar provides direct support to new families at the school and ensures that the student is registered following the regulations set by the state and local school board. Registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information. In addition to understanding both the school's systems and general office technologies, registrars also handle a large number of administrative duties for school administrators and school counselors in their day-to-day work. They may be called on to handle reporting duties, take care of transcript requests, maintain schedules, prepare documents, and inform higher-level administrators of possible upcoming issues.
Roles and Responsibilities
The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.
- Responds to request for information made from the public, parents, staff, and or other interested parties
- Answers questions within area of authority; directs callers/visitors to appropriate location or staff member
- Collects required information to register new or transferring students; ensures that all required documentation is provided; submits registrations and maintains waitlist
- May manage school entry; verifies and documents all personnel entering and leaving the school premises
- Verifies student attendance and contacts parent and or guardian to complete a follow up, documents absences, tardiness, and early pickups. Works with attendance officers in identifying attendance truancy concerns
- Enrolls student into the student information systems manually or processes the online pre-registration
- Directs students that need to be referred to the Welcome Center for evaluation of english language skills or to the special education office for additional services
- Assembles, prepares, and maintains the student’s scholastic record per LCPS guidelines. Prepares student files for summer transfer and reviews all incoming student files
- Prepares, provides, and maintains a variety of logs, spreadsheets, paperwork, forms, general and specific correspondence, and or other related information to ensure accuracy and completeness
- Files documents and maintains an organized, confidential and secure area for student records
- Makes copies, and or sends documents electronically, by fax, or via mailing
- Collects legal documentation and works with the Senior Registrar to maintain accurate data which affect the ParentVUE and StudentVUE systems
- Works closely with the Senior Registrar, special permission office, transportation, and the McKinney Vento liaison regarding unique registration scenarios
- Assists families with activation of ParentVUE system
- Stays current on pupil accounting changes/requirements at the state and local level
- Coordinates resources to provide translation services/interpreters where needed
Qualifications
Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.
Education
High School Diploma or GED
Experience
General office or secretarial experience
Licenses and Certifications
Knowledge, Skills and Abilities
- Demonstrates effective oral and written communication skills
- Strong organization and interpersonal and decision-making skills
- Knowledge of MS Work, Excel and Outlook
- Ability to make all families feel welcome in the school and the community
- Ability to work efficiently and ensure accurate data entry
- Exceptional customer support skills
- Demonstrate ability to ensure confidentiality, discretion and sensitivity to diverse family situations
- Ability to work at a very fast pace and ability to multitask
Physical Requirements
The following provides a brief description of physical requirements for this job:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Reports to: Principal
FLSA Status: Non-Exempt
Months/Days/Hours: 12 month/ 254 days/ 8 hours
Salary Level: Universal/Scale B.1 Level 6
Salary Range: $25.62-$32.89
Salary Scale: https://www.lcps.org/compensation
Remote Work Eligible: No
Union Designation: Non-Certified
Job Overview
The Registrar provides direct support to new families at the school and ensures that the student is registered following the regulations set by the state and local school board. Registrars are administrative professionals whose duties include the maintenance of student records. These records include, but are not limited to, attendance records, immunization records, grades, and transfer information. In addition to understanding both the school's systems and general office technologies, registrars also handle a large number of administrative duties for school administrators and school counselors in their day-to-day work. They may be called on to handle reporting duties, take care of transcript requests, maintain schedules, prepare documents, and inform higher-level administrators of possible upcoming issues.
Roles and Responsibilities
The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.
- Responds to request for information made from the public, parents, staff, and or other interested parties
- Answers questions within area of authority; directs callers/visitors to appropriate location or staff member
- Collects required information to register new or transferring students; ensures that all required documentation is provided; submits registrations and maintains waitlist
- May manage school entry; verifies and documents all personnel entering and leaving the school premises
- Verifies student attendance and contacts parent and or guardian to complete a follow up, documents absences, tardiness, and early pickups. Works with attendance officers in identifying attendance truancy concerns
- Enrolls student into the student information systems manually or processes the online pre-registration
- Directs students that need to be referred to the Welcome Center for evaluation of english language skills or to the special education office for additional services
- Assembles, prepares, and maintains the student’s scholastic record per LCPS guidelines. Prepares student files for summer transfer and reviews all incoming student files
- Prepares, provides, and maintains a variety of logs, spreadsheets, paperwork, forms, general and specific correspondence, and or other related information to ensure accuracy and completeness
- Files documents and maintains an organized, confidential and secure area for student records
- Makes copies, and or sends documents electronically, by fax, or via mailing
- Collects legal documentation and works with the Senior Registrar to maintain accurate data which affect the ParentVUE and StudentVUE systems
- Works closely with the Senior Registrar, special permission office, transportation, and the McKinney Vento liaison regarding unique registration scenarios
- Assists families with activation of ParentVUE system
- Stays current on pupil accounting changes/requirements at the state and local level
- Coordinates resources to provide translation services/interpreters where needed
Qualifications
Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.
Education
High School Diploma or GED
Experience
General office or secretarial experience
Licenses and Certifications
Knowledge, Skills and Abilities
- Demonstrates effective oral and written communication skills
- Strong organization and interpersonal and decision-making skills
- Knowledge of MS Work, Excel and Outlook
- Ability to make all families feel welcome in the school and the community
- Ability to work efficiently and ensure accurate data entry
- Exceptional customer support skills
- Demonstrate ability to ensure confidentiality, discretion and sensitivity to diverse family situations
- Ability to work at a very fast pace and ability to multitask
Physical Requirements
The following provides a brief description of physical requirements for this job:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Reports to: Principal
FLSA Status: Non-Exempt
Months/Days/Hours: 12 month/ 254 days/ 8 hours
Salary Level: Universal/Scale B.1 Level 6
Salary Range: $25.62-$32.89
Salary Scale: https://www.lcps.org/compensation
Remote Work Eligible: No
Union Designation: Non-Certified
See All 24 Registrar Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
Find Registrar JobsRegistrar Jobs by City in Virginia
Where Virginia roles are concentrated, by current openings.
Registrar Job Market in Virginia
A snapshot from current Virginia openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
What Virginia Employers Look For
The qualifications that appear most often in registrar jobs across Virginia.
- Bachelor's degree in education, healthcare administration, or a related field required
- Experience with student information systems such as Banner, Ellucian, or PeopleSoft preferred
- Proficiency in medical or academic records management and data integrity standards
- Strong knowledge of FERPA regulations and Virginia compliance requirements for records
- Ability to coordinate with academic departments, clinical staff, or government agencies directly
- Excellent written communication and organizational skills for managing high-volume records workflows
Registrar Jobs in Virginia: Frequently Asked Questions
How do you become a registrar in Virginia?
The path depends on the sector. For academic registrar roles, a bachelor's degree in education administration or a related field is the standard entry point, and many Virginia colleges and universities expect familiarity with FERPA compliance and student information systems. For healthcare registrar positions, employers across Virginia typically require medical terminology knowledge and may prefer candidates who hold a Certified Healthcare Access Associate credential from the National Association of Healthcare Access Management.
Which companies hire registrars in Virginia?
Employers hiring registrars in Virginia right now include Mary Washington Healthcare, Loudoun County Public Schools, and CHESAPEAKE REGIONAL HEALTHCARE, based on current listings on Migrate Mate as of September 2026. Virginia's mix of large research universities, major health systems, and state and federal government agencies creates steady, recurring demand for registrar professionals across multiple sub-sectors.
Which Virginia cities have the most registrar jobs?
Richmond, Norfolk, and Blacksburg account for the largest share of registrar openings in Virginia. Northern Virginia's density of universities, federal contractors, and government agencies drives the volume there, while Richmond's concentration of health systems and state government offices supports strong demand, and Hampton Roads openings are largely tied to its hospital networks and military-affiliated institutions.
Are there remote registrar jobs in Virginia?
Yes, but they're less common than in purely desk-based fields, since many registrar roles involve in-person records handling, counter service, or clinical intake. About 40% of registrar openings tied to Virginia are remote or hybrid as of September 2026, with remote options most often found in data verification, enrollment processing, and transcript evaluation rather than front-facing registration or in-person credentialing functions.
How can I get hired as a registrar in Virginia with little or no experience?
The most realistic entry point is an administrative assistant or records coordinator role within a Virginia college, health system, or government office, which builds the documentation and database skills registrar teams look for. Institutions like Virginia Commonwealth University, Northern Virginia Community College, and Inova Health System periodically hire for entry-level registration and records support positions. Completing a FERPA compliance module or earning a Certified Healthcare Access Associate designation gives candidates a concrete credential that hiring managers in both sectors notice.
Where can I find and apply to registrar jobs in Virginia?
You can find and apply to registrar jobs in Virginia on Migrate Mate, which lists current openings from employers across the state. Search the listings to find roles that match your background in academic records, healthcare registration, or government credentialing, then apply directly to the ones that fit your experience and target location.
See All 24 Registrar Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
Find Registrar Jobs