Project Assistant Jobs in Virginia
Project Assistant jobs in Virginia are in strong demand, concentrated in government contracting, defense, information technology, and construction management across the Northern Virginia corridor, Richmond, and Hampton Roads. Employers like Booz Allen Hamilton, Leidos, and SAIC maintain large project teams in Virginia and hire project assistants at every level from entry-level coordinators to senior program support specialists. The most sought-after specialties include government program support, IT project coordination, and construction project assistance tied to federal and state infrastructure work. See the openings below and apply to the ones that match your experience.
Find Project Assistant JobsOverview
Showing 5 of 94+ Project Assistant jobs
Must be able to read, write and speak English
Position Summary
AFL is seeking a highly organized and detail-oriented Project Delivery Administrative Assistant to provide operational, administrative, and project support for Data Center Operations. This position serves as a key resource supporting project managers, operations leadership, field personnel, contractors, and customers through workforce administration, payroll coordination, onboarding, scheduling, inventory control, procurement, compliance tracking, reporting, and project execution support.
The ideal candidate will thrive in a fast-paced, high-growth environment and possess exceptional organizational, communication, and problem-solving skills. This role requires the ability to manage multiple priorities while maintaining accuracy, accountability, and professionalism.
This position reports directly to the Director of Operations, Data Centers, with secondary support responsibilities to Operations Managers and Project Leadership teams.
Key Responsibilities
Payroll & Workforce Administration
- Serve as the primary administrator for payroll and timekeeping systems.
- Audit employee and contractor time records for accuracy and compliance.
- Process payroll-related documentation and reporting.
- Investigate and resolve payroll and timekeeping discrepancies.
- Monitor attendance, overtime, and labor utilization trends.
- Provide support and training on workforce management systems.
- Generate workforce reports, staffing updates, and labor metrics.
Workforce Scheduling & Resource Coordination
- Maintain workforce schedules based on project demands and customer requirements.
- Coordinate staffing assignments and schedule changes.
- Lead weekly workforce planning and resource meetings.
- Identify staffing gaps and assist Operations leadership with resource allocation.
- Ensure workforce availability aligns with project schedules and customer commitments.
- Support travel, lodging, and workforce logistics planning when required.
Employee & Contractor Onboarding
- Coordinate onboarding activities for employees and contractors.
- Process onboarding documentation and compliance requirements.
- Verify customer, project, and company onboarding qualifications.
- Schedule orientations and maintain onboarding records.
- Manage badging, site access requests, and security clearance tracking.
- Coordinate with EHS regarding training, certifications, and PPE requirements.
- Conduct badge and compliance audits.
- Ensure personnel are fully cleared and equipped prior to deployment.
Project & Administrative Support
- Provide administrative support to Project Managers, Operations Managers, and Field Leadership.
- Maintain project documentation, employee files, records, and correspondence.
- Coordinate meetings, prepare agendas, and document meeting minutes.
- Prepare reports, presentations, spreadsheets, and project communications.
- Assist with project tracking, reporting, compliance documentation, and customer requests.
- Serve as a central point of contact for employees, contractors, vendors, and site visitors.
- Support special projects and process improvement initiatives.
Warehouse, Inventory & Asset Management
- Support warehouse operations including shipping, receiving, inventory control, and asset tracking.
- Administer inventory and asset management systems.
- Track company tools, equipment, vehicles, and serialized assets.
- Manage equipment check-in/check-out procedures.
- Maintain inventory records and conduct periodic audits.
- Support field operations through the distribution of materials and equipment.
- Generate inventory and asset accountability reports.
Procurement, Rentals & Logistics
- Coordinate purchasing activities and vendor communications.
- Process purchase requests for materials, equipment, supplies, and project support needs.
- Monitor inventory replenishment and material availability.
- Coordinate rental equipment, trailers, vehicles, storage containers, and site assets.
- Track rental utilization, costs, accountability, and returns.
- Support cost-control initiatives through effective procurement and inventory management practices.
Compliance, Reporting & Documentation
- Maintain employee, contractor, and project records.
- Track certifications, training requirements, and workforce compliance.
- Assist with customer audits and documentation requests.
- Maintain confidential personnel and project information.
- Support operational reporting, KPI tracking, and workforce analytics.
- Assist leadership with process improvements and operational efficiency initiatives.
Required Qualifications
- High School Diploma or GED required; Associate degree preferred.
- 3-5 years of experience in:
- Project coordination
- Administrative support
- Operations support
- Workforce administration
- Payroll coordination
- Logistics
- Inventory management
- Construction or field operations support
- Experience supporting telecommunications, technology, infrastructure, construction, or data center environments preferred.
- Knowledge of payroll, workforce scheduling, onboarding, and workforce compliance processes.
- Experience supporting inventory, warehouse, and asset management programs.
- Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and PowerPoint.
- Experience using systems such as:
- ezClocker
- Fishbowl
- SAP
- Oracle
- Workforce Management Systems
- Project Tracking Platforms
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Ability to work independently while supporting multiple stakeholders.
- High attention to detail and accuracy.
- Valid driver's license and ability to travel occasionally.
Preferred Qualifications
- Bachelor's Degree in Business Administration, Operations Management, Supply Chain, Project Management, Construction Management, or a related field.
- Experience supporting hyperscale data center projects.
- Experience managing workforce scheduling across multiple projects and locations.
- Knowledge of contractor workforce administration and payroll compliance.
- Experience supporting distributed field operations teams.
- Experience with asset-tracking technologies and inventory systems.
- CAPM, PMP, Lean, Six Sigma, or similar professional certifications.
Core Competencies
- Project Coordination & Execution
- Administrative Operations
- Workforce Planning & Resource Management
- Payroll & Timekeeping Administration
- Contractor & Employee Onboarding
- Inventory & Asset Management
- Procurement & Logistics Coordination
- Compliance Management
- Operational Reporting & Analytics
- Communication & Collaboration
- Customer Focus
- Problem Solving & Decision Making
- Process Improvement
- Technology & Systems Proficiency
- Attention to Detail
- Accountability & Initiative
Must be able to read, write and speak English
Position Summary
AFL is seeking a highly organized and detail-oriented Project Delivery Administrative Assistant to provide operational, administrative, and project support for Data Center Operations. This position serves as a key resource supporting project managers, operations leadership, field personnel, contractors, and customers through workforce administration, payroll coordination, onboarding, scheduling, inventory control, procurement, compliance tracking, reporting, and project execution support.
The ideal candidate will thrive in a fast-paced, high-growth environment and possess exceptional organizational, communication, and problem-solving skills. This role requires the ability to manage multiple priorities while maintaining accuracy, accountability, and professionalism.
This position reports directly to the Director of Operations, Data Centers, with secondary support responsibilities to Operations Managers and Project Leadership teams.
Key Responsibilities
Payroll & Workforce Administration
- Serve as the primary administrator for payroll and timekeeping systems.
- Audit employee and contractor time records for accuracy and compliance.
- Process payroll-related documentation and reporting.
- Investigate and resolve payroll and timekeeping discrepancies.
- Monitor attendance, overtime, and labor utilization trends.
- Provide support and training on workforce management systems.
- Generate workforce reports, staffing updates, and labor metrics.
Workforce Scheduling & Resource Coordination
- Maintain workforce schedules based on project demands and customer requirements.
- Coordinate staffing assignments and schedule changes.
- Lead weekly workforce planning and resource meetings.
- Identify staffing gaps and assist Operations leadership with resource allocation.
- Ensure workforce availability aligns with project schedules and customer commitments.
- Support travel, lodging, and workforce logistics planning when required.
Employee & Contractor Onboarding
- Coordinate onboarding activities for employees and contractors.
- Process onboarding documentation and compliance requirements.
- Verify customer, project, and company onboarding qualifications.
- Schedule orientations and maintain onboarding records.
- Manage badging, site access requests, and security clearance tracking.
- Coordinate with EHS regarding training, certifications, and PPE requirements.
- Conduct badge and compliance audits.
- Ensure personnel are fully cleared and equipped prior to deployment.
Project & Administrative Support
- Provide administrative support to Project Managers, Operations Managers, and Field Leadership.
- Maintain project documentation, employee files, records, and correspondence.
- Coordinate meetings, prepare agendas, and document meeting minutes.
- Prepare reports, presentations, spreadsheets, and project communications.
- Assist with project tracking, reporting, compliance documentation, and customer requests.
- Serve as a central point of contact for employees, contractors, vendors, and site visitors.
- Support special projects and process improvement initiatives.
Warehouse, Inventory & Asset Management
- Support warehouse operations including shipping, receiving, inventory control, and asset tracking.
- Administer inventory and asset management systems.
- Track company tools, equipment, vehicles, and serialized assets.
- Manage equipment check-in/check-out procedures.
- Maintain inventory records and conduct periodic audits.
- Support field operations through the distribution of materials and equipment.
- Generate inventory and asset accountability reports.
Procurement, Rentals & Logistics
- Coordinate purchasing activities and vendor communications.
- Process purchase requests for materials, equipment, supplies, and project support needs.
- Monitor inventory replenishment and material availability.
- Coordinate rental equipment, trailers, vehicles, storage containers, and site assets.
- Track rental utilization, costs, accountability, and returns.
- Support cost-control initiatives through effective procurement and inventory management practices.
Compliance, Reporting & Documentation
- Maintain employee, contractor, and project records.
- Track certifications, training requirements, and workforce compliance.
- Assist with customer audits and documentation requests.
- Maintain confidential personnel and project information.
- Support operational reporting, KPI tracking, and workforce analytics.
- Assist leadership with process improvements and operational efficiency initiatives.
Required Qualifications
- High School Diploma or GED required; Associate degree preferred.
- 3-5 years of experience in:
- Project coordination
- Administrative support
- Operations support
- Workforce administration
- Payroll coordination
- Logistics
- Inventory management
- Construction or field operations support
- Experience supporting telecommunications, technology, infrastructure, construction, or data center environments preferred.
- Knowledge of payroll, workforce scheduling, onboarding, and workforce compliance processes.
- Experience supporting inventory, warehouse, and asset management programs.
- Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, and PowerPoint.
- Experience using systems such as:
- ezClocker
- Fishbowl
- SAP
- Oracle
- Workforce Management Systems
- Project Tracking Platforms
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Ability to work independently while supporting multiple stakeholders.
- High attention to detail and accuracy.
- Valid driver's license and ability to travel occasionally.
Preferred Qualifications
- Bachelor's Degree in Business Administration, Operations Management, Supply Chain, Project Management, Construction Management, or a related field.
- Experience supporting hyperscale data center projects.
- Experience managing workforce scheduling across multiple projects and locations.
- Knowledge of contractor workforce administration and payroll compliance.
- Experience supporting distributed field operations teams.
- Experience with asset-tracking technologies and inventory systems.
- CAPM, PMP, Lean, Six Sigma, or similar professional certifications.
Core Competencies
- Project Coordination & Execution
- Administrative Operations
- Workforce Planning & Resource Management
- Payroll & Timekeeping Administration
- Contractor & Employee Onboarding
- Inventory & Asset Management
- Procurement & Logistics Coordination
- Compliance Management
- Operational Reporting & Analytics
- Communication & Collaboration
- Customer Focus
- Problem Solving & Decision Making
- Process Improvement
- Technology & Systems Proficiency
- Attention to Detail
- Accountability & Initiative
See All 94 Project Assistant Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
Find Project Assistant JobsProject Assistant Jobs by City in Virginia
Where Virginia roles are concentrated, by current openings.
Project Assistant Job Market in Virginia
A snapshot from current Virginia openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
- Construction & Real Estate
- Energy
- Consulting & Professional Services
What Virginia Employers Look For
The qualifications that appear most often in project assistant jobs across Virginia.
- Bachelor's degree in business administration, project management, or a related field
- Proficiency with project management tools such as Microsoft Project, Asana, or Smartsheet
- Experience supporting project schedules, budgets, and status reporting
- Strong written and verbal communication skills for stakeholder coordination
- Ability to obtain or maintain a federal security clearance for government contracting roles
- Familiarity with procurement processes, contract documentation, or compliance tracking
Project Assistant Jobs in Virginia: Frequently Asked Questions
How do you become a project assistant in Virginia?
Most project assistant roles in Virginia require a bachelor's degree in business, project management, engineering, or a related field, though some employers accept an associate degree with relevant experience. Virginia does not require a state-issued license for project assistants, but earning a Certified Associate in Project Management credential from PMI is widely recognized and frequently requested by Virginia government contractors and technology firms as a competitive differentiator.
Which companies hire project assistants in Virginia?
Employers hiring project assistants in Virginia right now include HITT Contracting, Jobot, and EMCOR, based on current listings on Migrate Mate as of September 2026. Virginia's dense concentration of federal agencies and defense contractors means many of these openings are tied to long-term government programs, creating relatively stable and recurring demand for project support staff.
Which Virginia cities have the most project assistant jobs?
Richmond, Falls Church, and Sterling lead Virginia for project assistant openings. Northern Virginia dominates because of its proximity to federal agencies, the Pentagon, and the headquarters of major defense and technology contractors, while Richmond draws state government and finance-sector demand and Hampton Roads supports military installation and engineering project work.
Are there remote project assistant jobs in Virginia?
Yes, and more than many comparable roles, particularly in government IT and program support. About 21% of project assistant openings tied to Virginia are remote or hybrid as of September 2026, reflecting how much of the coordination work is document- and meeting-based rather than on-site. Roles involving physical construction inspection or classified work in secure facilities are far more likely to require in-person attendance.
How can I get hired as a project assistant in Virginia with little or no experience?
The most realistic entry path is an administrative or program coordinator role inside a Virginia government contractor or state agency, where on-the-job exposure to project workflows is common and internal mobility is frequent. Large Virginia employers like Leidos and Booz Allen Hamilton run rotational and early-career associate programs that place candidates without direct project management experience into support roles. Completing a Certified Associate in Project Management prep course and building familiarity with Microsoft Project or Smartsheet before applying gives candidates a concrete edge in these competitive screenings.
Where can I find and apply to project assistant jobs in Virginia?
You can find and apply to project assistant jobs in Virginia on Migrate Mate, which lists current Virginia openings across industries and experience levels. Search the roles that fit your background and apply directly to the ones that match your qualifications and location preferences.
See All 94 Project Assistant Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
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