Project Assistant Jobs in Florida

Assistant Project Manager – Commercial Glazing (Full-Time, Entry Level / Will Train)

Location: Ocala, FL (in person — office near downtown Ocala) Pay: $18.00/hour to start, with increases as you take on more responsibility Schedule: Monday–Friday, full-time, 8-hour shift

About Us

Robinson Glazing Solutions is an established commercial glazing contractor in Ocala. We build and install storefronts, curtain wall, and other commercial glass systems on commercial, educational, and government projects across Florida. Our workload keeps growing, and our project manager needs someone who can take work off their plate and grow into the role.

Position Overview

This is a train-from-the-ground-up position. You do not need construction experience. You do need to be organized, comfortable on a computer, and genuinely interested in learning how commercial construction projects get run.

You'll start by supporting our project managers with paperwork, tracking, and follow-up. As you learn the systems and the trade, you'll take ownership of more of the project — eventually running jobs of your own.

This role is mostly office work with some time in the field — job site visits, field measurements, and walking projects with our crews so you understand what the paperwork actually represents.

What You'll Be Doing

• Preparing and tracking submittals, RFIs, and shop drawing approvals
• Creating and maintaining project schedules, material tracking logs, and job cost sheets in Excel
• Issuing purchase orders and following up with suppliers on material lead times and deliveries
• Organizing project documentation — plans, specs, contracts, change orders, closeout packages
• Coordinating deliveries and crew schedules with our field foremen
• Communicating with general contractors, architects, and suppliers by phone and email
• Visiting job sites to check progress, take field measurements, and document conditions with photos
• Assisting with takeoffs, quantity counts, and bid preparation
• Using AI tools to speed up documentation, correspondence, and research

What We're Looking For

• Organized. You track details, keep lists, follow up without being reminded, and nothing falls through the cracks.
• Strong with Microsoft Excel. Formulas, sorting/filtering, and clean formatting. You should be able to build a tracking spreadsheet from scratch.
• Comfortable with AI tools (ChatGPT, Claude, Copilot, etc.) and interested in using them to work faster and smarter.
• Clear communicator. Professional on the phone and in writing — you'll be dealing with general contractors and suppliers daily.
• Coachable and self-motivated. We will teach you the industry. You bring the work ethic and the willingness to ask questions.

Requirements

• Reliable and punctual — able to report to the office by 7:00 a.m., Monday–Friday
• Valid driver's license and clean driving record (must qualify for company vehicle insurance)
• Able to pass a background check (required for access to military bases, schools, and government projects)
• Willing to travel within the state occasionally, including rare overnight stays
• Able to walk active job sites safely and lift moderate weight when needed
• Construction experience is a plus but not required — we will train the right person

Why Work With Us

• Real career path. Assistant PM → Project Manager. Commercial glazing is a specialty trade with strong long-term earning potential, and there is no substitute for learning it from the inside.
• Direct mentorship. You'll work alongside the owner and experienced project managers who want you to succeed.
• Consistent work. Steady commercial and government projects throughout Central Florida.
• We use modern tools. We're not a clipboard-and-fax company. If you can find a better way to do something, we want to hear it.

How to Apply — Please Read

We're hiring based on how you think and how you work, not just your resume. Email marc@robinsonglazing.com with the subject line "Assistant PM – [Your Name]" and include:

• Your resume.
• An example of how you stay organized. A screenshot, spreadsheet, checklist, planner page, project tracker, or a short explanation of a system you built to keep something on track. It does not have to be construction related.
• An Excel example. Attach a spreadsheet you've built (school, work, or personal — sanitize anything confidential) or briefly describe the most useful spreadsheet you've ever put together and what it did.
• How you use AI tools. Tell us which tools you use and give one specific example of something you used AI to accomplish. Screenshots of a good prompt and result are welcome.
• Anything else that makes you a great candidate. Certifications, a project you're proud of, something you built or fixed, or just why you want this job.

Applications without these examples will not be reviewed. Take the time — this is the first test of the job.

Robinson Glazing Solutions, LLC — 2410 NW 8th Place, Ocala, FL 34475 — robinsonglazing.com

Job Type: Full-time

Pay: From $18.00 per hour

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Ocala, FL 34475 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person