Office Administrator Jobs in Texas
Office Administrator jobs in Texas are concentrated in Houston, Dallas, and Austin, where corporate headquarters, healthcare systems, and energy companies generate consistent demand for office administrators who manage day-to-day operations, coordinate communications, and support executive teams. Large employers with deep roots in the state, including AT&T, HCA Healthcare, and ExxonMobil, regularly hire office administrators at every level from entry-level coordinators to senior office managers. The most in-demand specialties are healthcare office administration, legal office support, and executive assistance. Scan the live roles below and apply to whichever ones fit.
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About A2Z Millwork Design
A2Z Millwork Design LLC is an AWI Gold Partner millwork drafting and design firm with 130+ team members across Austin, Texas; Windsor, Ontario; and India. We produce shop drawings, engineering, and CNC-ready files for architectural millwork manufacturers, general contractors, and design firms across North America.
Our Austin office is small, fast-moving, and growing. This role sits at the center of it.
About the Role
This is a blended role for someone who can keep an office running and open new doors. You will handle day-to-day administration, cover the front desk during business hours, and spend a meaningful portion of your week on outbound business development — calling, emailing, and connecting with millwork manufacturers, GCs, and architects.
If you like variety, want ownership, and are comfortable picking up the phone, you will do well here. If you want a single narrow job description, this is not it.
What You'll Do
Administration (approx. 40% of time)
- Maintain digital and physical filing: project folders, contracts, NDAs, insurance certificates, W-9s
- Prepare and format proposals, quotes, invoices, and client correspondence
- Track and follow up on outstanding invoices and purchase orders
- Coordinate calendars, meetings, and travel for leadership
- Order office supplies, manage vendor accounts, and handle basic bookkeeping data entry
- Maintain accurate records in the CRM and keep project trackers current
- Support onboarding logistics for new team members
Reception (approx. 20% of time)
- Greet visitors, clients, and vendors and manage the front desk during core hours
- Answer, screen, and route incoming calls professionally
- Manage the general inbox, mail, and courier/shipping activity
- Keep the reception area, conference rooms, and common areas presentable
- Set up meeting rooms and handle refreshments for client visits
Business Development & Marketing (approx. 40% of time)
- Make outbound calls (30–50 per day) to prospective millwork manufacturers, general contractors, and architectural firms
- Build and maintain prospect lists using LinkedIn Sales Navigator, industry directories, and construction bid platforms
- Run LinkedIn outreach: connection requests, personalized messaging, and follow-up sequences
- Execute email marketing campaigns — build lists, draft and schedule sequences, track opens/replies, and follow up on engaged leads
- Qualify inbound and outbound leads and book discovery calls for the leadership team
- Log every touchpoint in the CRM and maintain a clean, current pipeline
- Report weekly on calls made, connections, emails sent, replies, and meetings booked
- Support marketing activity: trade show coordination, mailers, and basic social media posting
What We're Looking For
Required
- 2+ years in an administrative, receptionist, inside sales, or business development role
- Confident, clear phone presence — comfortable making cold calls daily and handling rejection
- Strong written English; able to draft a professional email without hand-holding
- Proficiency with Microsoft Office (Outlook, Word, Excel) and Google Workspace
- Working knowledge of LinkedIn for professional outreach
- Highly organized, self-directed, and able to switch between tasks without losing the thread
- Authorized to work in the United States
- Reliable on-site attendance in Austin, TX
Preferred
- Experience in construction, millwork, cabinetry, architecture, interior design, or building products
- Hands-on experience with a CRM (HubSpot, Zoho, Salesforce, Pipedrive, or similar)
- Experience with email marketing platforms (Mailchimp, Apollo, Instantly, Lemlist, or similar)
- Familiarity with LinkedIn Sales Navigator
- Basic bookkeeping or QuickBooks exposure
What We Offer
- Competitive hourly pay plus a monthly incentive tied to qualified meetings booked
- Paid time off and paid holidays
- Health insurance contribution [confirm before posting]
- Direct exposure to leadership and real influence on how the US office grows
- A clear path to a full Business Development Manager role for the right performer
How to Apply
Apply through Indeed with your resume.
Send you resume to aman@a2zmillwork.com
Also you can call at 512 547 6984
In your application message, tell us in three or four sentences about a time you booked a meeting or won a client from a cold outreach effort — call, email, or LinkedIn. Applications without this note will not be reviewed.
Pay: $4,000.00 - $4,480.00 per month
Work Location: In person
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Where Texas roles are concentrated, by current openings.
Office Administrator Job Market in Texas
A snapshot from current Texas openings, updated as new roles post.
Who's Hiring
- Edward Jones13
- Caliber5
- Yes! Communities4
- NOV1
- MPSW1
Top Industries Hiring
- Energy
- Chemicals & Materials
- Consulting & Professional Services
What Texas Employers Look For
The qualifications that appear most often in office administrator jobs across Texas.
- High school diploma or associate degree in business administration or a related field
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Two or more years of administrative or office support experience preferred
- Strong written and verbal communication skills for internal and external correspondence
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Familiarity with office management software and basic bookkeeping or expense reporting
Office Administrator Jobs in Texas: Frequently Asked Questions
How do you become a office administrator in Texas?
Most Texas employers require at least a high school diploma, though an associate or bachelor's degree in business administration gives candidates a clear advantage. Texas does not require a state-issued license to work as an office administrator. The most direct path is completing a business or administrative professional program at a Texas community college, such as those offered by Houston Community College or Austin Community College, then building experience through entry-level receptionist or administrative assistant roles before moving into office administration.
Which companies hire office administrators in Texas?
Texas office administrator roles are posted by Edward Jones, Caliber, and Yes! Communities and others right now, based on current listings on Migrate Mate as of September 2026. Texas's mix of energy, healthcare, technology, and financial services employers means office administrator openings appear across a wide range of industries throughout the state.
Which Texas cities have the most office administrator jobs?
Houston, Dallas, and Austin are the Texas cities with the most office administrator openings. Houston leads because of its concentration of energy corporations and large hospital systems, Dallas draws demand from its dense cluster of corporate headquarters and financial services firms, and Austin's fast-growing technology sector has added significant office support hiring in recent years.
Are there remote office administrator jobs in Texas?
Yes, but they're less common than in purely digital roles, since office administrators often handle on-site coordination, mail, and facilities tasks. About 8% of office administrator openings tied to Texas are remote or hybrid as of September 2026, with hybrid arrangements more common than fully remote. The parts of the role most likely to be remote are scheduling, correspondence management, and data entry rather than front-desk or facilities responsibilities.
How can I get hired as a office administrator in Texas with little or no experience?
The most realistic entry path is applying for receptionist or administrative assistant roles, which Texas employers routinely use as a stepping stone into full office administrator positions. Large Texas healthcare systems like Texas Health Resources and HCA Healthcare, as well as major state agencies, regularly hire entry-level administrative support staff and provide on-the-job training. Earning a Certified Administrative Professional credential or completing a business administration certificate at a Texas community college strengthens applications when experience is limited.
Where can I find and apply to office administrator jobs in Texas?
You can find and apply to office administrator jobs in Texas on Migrate Mate, which lists current Texas openings updated regularly. Search the available roles, identify the positions that match your experience and location, and apply directly to the ones that fit your background.
See All 93 Office Administrator Jobs in Texas
Find roles in Texas that match your experience and apply in just a few clicks.
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