Office Coordinator Jobs in Texas
Office Coordinator jobs in Texas are concentrated in Houston, Dallas, and Austin, where large employers like Dell Technologies, Texas Health Resources, and Chevron maintain extensive administrative operations across corporate, healthcare, and energy settings. Demand is strongest for coordinators with experience in office management, executive support, and facilities administration, with openings ranging from entry-level administrative assistants stepping into coordinator roles to senior office managers overseeing multi-site operations. Texas is among the most active markets in the country for this role, driven by the state's headquarters density and continued corporate relocations. Find a role that fits below and apply directly.
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ABOUT US
The Finance Squad is a client accounting services (CAS) firm, and The Tax Squad is its sister tax preparation firm. TFS is a Service-Disabled Veteran-Owned Small Business (SDVOSB). We're a small, people-first team that takes client work seriously and likes to have fun doing it: we run team events and an annual Excel Olympics, and our owner's band, Charlie Osborne & the Heavy Hands, has introduced us to some of our favorite clients.
POSITION SUMMARY
You'll keep both firms running smoothly every day: the first face clients see, the keeper of the team's calendars and travel, and the voice of our brand on social media. You'll take admin and marketing off the owner and the accountants so they can focus on clients. It's a hands-on, on-site role with a clear path to Office Manager.
KEY RESPONSIBILITIES
Percentages are approximate shares of a typical week. Tax season (January to April) is busier: tax intake grows to about 17% of your time.
· Front Desk, Scheduling & Team Travel (~30%) Greet guests and have them sign in. Schedule meetings, appointments and travel for all team members except the owner. That covers team meetings, staff appointments, client meetings for staff, the office and meeting room, and staff travel. Each morning, review team calendars for conflicts, double-bookings, missing client meetings and upcoming deadlines, if this is adopted. Remind staff about time logs and overdue tasks. Send client document requests.
· Shared Inbox & Phones (~6%) Own the shared info@ inbox and the main phone line. Answer or route every item to the right person the same business day.
· Meeting Support, Mail & Filing (~6%) Book rooms, order lunches and take notes at team meetings. Handle mail, scanning, shredding and physical filing along with deliveries and outgoing shipping.
· Office Upkeep (~5%) Keep the office clean and welcoming. Take out the trash. Keep supplies and snacks stocked. Work with our maintenance provider to ensure all items are stocked.
· Vendors, Landlord, Utilities & Day-to-day IT (~7%) Coordinate vendors and organize landlord fixes. Manage phone, internet and utility accounts. Work with our IT provider on new-user setup, licenses, email signatures and routine access requests.
· Culture, Events & Recruiting Logistics (~4%) Keep the office fun day to day. Run team events, Excel Olympics logistics, and networking and community events. Schedule interviews, and set up new hires' desks, supplies and first days. Coordinate birthday and work anniversary celebrations/gifts/desserts for all employees in office.
· Marketing (~13%) Post to social media daily, at least an hour a day: create content, schedule posts and reply to comments. Make updates to the website and in Canva, and keep bios and photos current. Run local outreach. Keep a monthly content calendar with the owner.
· Client Experience & Reviews (~5%) Prepare welcome packets. Send birthday and holiday cards and client gifts. Ask happy clients for Google reviews. Track referrals, and keep contacts and leads current in our CRM.
· Tax Season Intake & Scheduling for TFS and The Tax Squad (~3%, rising to ~17% January to April) Primarily working with The Tax Squad Associates to send client estimates, invoices, and chase missing documents or outstanding invoices. Track engagement letter signatures. Manage the tax associate's appointment calendar and reminders.
· Charlie's Errands (~15%) Run errands for the owner, such as dry cleaning. Take on admin tasks the owner handles himself today.
· Band Support: marketing and business development (~5%) Handle gig and event logistics and day-of support. Post band content tied to firm marketing. Manage merch, banners and supplies. Invite clients and prospects to shows. Log leads from band events in the CRM. Coordinate logistics with the band's manager.
QUALIFICATIONS
Required
· Highly organized, and reliable without reminders. You follow through and close the loop.
· Friendly and confident with guests, clients and vendors.
· Social media and Canva skills, with a good eye for brand and photos.
· Comfortable with Google Workspace and Microsoft 365 (calendar, email, shared drives).
· Able to be on site Monday to Friday, and to handle physical office tasks.
· Discreet with client and firm information.
Preferred
· 1+ years in an office, front desk, admin or marketing role.
· CRM experience; HighLevel is a plus.
· Experience planning events or travel, or working in an accounting, tax or professional-services office.
· An interest in growing into an Office Manager role.
SUCCESS MEASURES: FIRST 90 DAYS
· By December 31: Accounting staff no longer handle admin or marketing. Every info@ email and phone message is answered or routed the same business day. Holiday cards and client gifts are out by December 18. All time is logged with clear task descriptions. The owner no longer sends admin reminders.
· By January 15: Posts go out every business day (since December 14). The welcome packet is ready by January 8. The Google review routine and CRM cleanup are done. The tax calendar is live and organizers have gone out to both firms' clients. The next band event's leads are logged in the CRM. If the calendar review is adopted: zero missed client meetings due to calendar conflicts.
· By March 1: Engagement letter status is tracked for every tax client. The missing-document tracker is updated at least weekly. No missed or double-booked tax appointments. Review requests go out every month and referrals are logged. Leads and clients from band events are reported each quarter.
GROWTH PATH: COORDINATOR TO OFFICE MANAGER
1. Handoffs complete (January 15, 2027): you own all office, scheduling and marketing work.
2. A smooth first tax season (January to April 2027): no missed tax appointments, and document intake is tracked.
3. Review (February 2027): we review your workload and pay together.
4. Office Manager scope (from April 2027): vendor and software subscriptions, new-hire IT and onboarding checklists, and our SOP library.
5. Office Manager title: once you own an office and vendor budget and run these areas on your own. Raises are tied to the review and the promotion.
SCHEDULE AND IN-OFFICE EXPECTATIONS
Full-time and on site, Monday to Friday, [core hours, e.g., 8:00 a.m. to 5:00 p.m.], because the front desk, phones and office need someone in person every day. Tax season (January to April) is our busiest stretch. As a non-exempt employee, you're paid overtime for any hours over 40 in a week.
EQUAL OPPORTUNITY
The Finance Squad and The Tax Squad are equal opportunity employers. We welcome applicants of every background and don't discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information or any other status protected by law. Veterans are encouraged to apply. Reasonable accommodations are available on request.
Pay: $19.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
See All 164+ Office Coordinator Jobs in Texas
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Where Texas roles are concentrated, by current openings.
Office Coordinator Job Market in Texas
A snapshot from current Texas openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Energy
What Texas Employers Look For
The qualifications that appear most often in office coordinator jobs across Texas.
- Associate or bachelor's degree in business administration or a related field preferred
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- Two or more years of administrative or office coordination experience
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Experience with scheduling, vendor coordination, and facilities management
- Familiarity with office management software such as Google Workspace or DocuSign
Office Coordinator Jobs in Texas: Frequently Asked Questions
How do you become an office coordinator in Texas?
Most office coordinator positions in Texas require at least an associate degree in business administration or a related field, though many employers accept equivalent experience in its place. There is no state-issued license specific to this role in Texas. Employers typically look for candidates who have worked in administrative support, receptionist, or operations assistant roles and have built skills in scheduling, vendor management, and office software. Completing a business administration program at a Texas community college strengthens a candidate's profile considerably.
Which companies hire office coordinators in Texas?
Employers hiring office coordinators in Texas right now include Community Dental Partners, Methodist Health System, and United Surgical Partners, based on current listings on Migrate Mate as of October 2026. Texas's concentration of energy companies, major hospital systems, and corporate headquarters means consistent demand for office coordinators across a wide range of industries and company sizes.
Which Texas cities have the most office coordinator jobs?
Houston, Austin, and Dallas have the most office coordinator openings in Texas. Houston's energy and medical center industries, Dallas's dense corporate headquarters corridor, and Austin's fast-growing technology and government sectors each generate sustained demand for administrative coordination roles, while smaller metros like San Antonio and Fort Worth add openings through healthcare networks and military-adjacent operations.
Are there remote office coordinator jobs in Texas?
Yes, but they're less common than in purely desk-based roles, since office coordinators often handle on-site facilities, reception, and vendor logistics. About 6% of office coordinator openings tied to Texas are remote or hybrid as of October 2026, with remote options appearing most often for coordinators whose responsibilities center on scheduling, communications, and document management rather than physical office oversight.
How can I get hired as an office coordinator in Texas with little or no experience?
The most realistic entry path is through a receptionist, administrative assistant, or front desk role at a Texas employer, then moving into coordination responsibilities as you take on more ownership. Large Texas hospital systems such as Baylor Scott and White and HCA Houston Healthcare regularly hire entry-level administrative staff who transition into coordinator roles within a year or two. Completing an office administration certificate at a Texas community college and demonstrating proficiency in scheduling and Microsoft Office gives candidates a clear edge when applying without direct coordinator experience.
Where can I find and apply to office coordinator jobs in Texas?
You can find and apply to office coordinator jobs in Texas on Migrate Mate, which lists current Texas openings across industries and hiring markets. Search the available roles, find the ones that fit your experience and preferred location, and apply directly to the employers posting them.
See All 164+ Office Coordinator Jobs in Texas
Find roles in Texas that match your experience and apply in just a few clicks.
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