Office Coordinator Jobs in Texas
Office Coordinator jobs in Texas are concentrated in Houston, Dallas, and Austin, where large employers like Dell Technologies, Texas Health Resources, and Chevron maintain extensive administrative operations across corporate, healthcare, and energy settings. Demand is strongest for coordinators with experience in office management, executive support, and facilities administration, with openings ranging from entry-level administrative assistants stepping into coordinator roles to senior office managers overseeing multi-site operations. Texas is among the most active markets in the country for this role, driven by the state's headquarters density and continued corporate relocations. Find a role that fits below and apply directly.
Find Office Coordinator JobsOverview
Showing 4 of 141+ Office Coordinator jobs
Position Summary:
The Patient Experience Coordinator (PEC) ensures accurate patient intake and financial clearance processes, delivering a seamless and exceptional front-office experience while maintaining compliance, safeguarding data integrity, and supporting revenue cycle performance. This role reports directly to the Clinic Manager and collaborates closely with clinical teams, while receiving functional and technical support from the Patient Experience Specialist (PES).
Benefits offered with this full-time position:
- Medical & Rx, Dental and Vision (eligibility begins day one of employment)
- HSA, Healthcare FSA, Dependent Care FSA
- Progyny Fertility Benefit
- Critical Illness, Accident, & Hospital Indemnity Insurance
- Company Paid Basic Life / AD&D
- Supplemental Life Insurance (Employee, Spouse, Child)
- Company Paid Short-Term & Long-Term Disability
- Long-Term Disability Buy-Up Option
- Company Paid Maternity & Parental Leave
- Adoption & Surrogacy Expense Reimbursement
- KinderCare Discount
- Legal & Credit Monitoring
- 15 days PTO (accruing starts immediately upon hire)
- 6 Major Holidays off plus 2 floating holidays yearly
- Additional compensation opportunities on top of base pay
- Bereavement Time Off & Resources
- Commuter: Pre-Tax Transit & Parking
- Retirement 401(k) (for 21+) w/ Per-Pay Company Match
- SoFi Financial Wellness Tools & Loan Resources
- HUSK Fitness Resources & Gym Discounts
- Home, Auto, and Pet Insurance
- Employee Assistance Program (EAP)
- Employee Discount Program
- Learn more by checking out our 2026 Athletico's Benefits Summary.
Essential Duties and Responsibilities:
The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.
- Deliver an exceptional front-office experience by greeting patients warmly, resolving issues promptly, and ensuring positive interactions at every touchpoint.
- Accurately complete patient intake and registration, including demographic verification, insurance eligibility, and authorization requirements, to maintain data integrity and compliance.
- Educate patients on financial responsibilities, payment options, and digital tools (e.g., patient portal) to improve transparency and engagement.
- Collect time-of-service payments and meet established collection targets to support revenue cycle performance.
- Manage clinic scheduling workflows to optimize provider availability and patient access, ensuring alignment with organizational standards.
- Monitor and achieve key performance indicators (KPIs) for registration accuracy, insurance verification turnaround, and patient satisfaction.
- Collaborate with Patient Experience Specialists (PES), Billing, and Clinical Operations teams to resolve complex insurance or scheduling issues and escalate as needed.
- Utilize EMR systems, dashboards, and reporting tools to track patient outcomes, identify discrepancies, and support continuous improvement initiatives.
- Coordinate communication of patient progress notes and plans of care to referral sources in a timely and accurate manner.
- Support clinic engagement by organizing patient milestone celebrations and community-building activities in partnership with the clinical team.
- Participate in ongoing training and cross-training programs to maintain proficiency in front-office operations and contribute to team flexibility.
- Organizes activities (e.g., patient’s goal celebrations, holiday celebrations) in coordination with the clinical team.
- Provide Rehab Aide cross training on front office duties.
-
Knowledge and Technical Skills:
- Excellent customer service skills
- Proficient with the use of MS Office, Outlook and Excel
- Knowledge of healthcare insurance benefits and coverage preferred
- Experience with requesting and managing customer payments preferred
-
Work Experience
- 1-2 years of customer service required
- 1-2 years of healthcare administration preferred
- Demonstrated ability to deliver exceptional customer service and resolve issues promptly in a high-volume, patient-facing environment
- Proficiency in electronic medical record (EMR/EHR) systems and scheduling platforms; ability to navigate dashboards and reporting tools for data accuracy
- Strong understanding of insurance verification processes, prior authorization requirements, and financial clearance workflows
- Working knowledge of HIPAA compliance and patient privacy standards
- Skilled in Microsoft Office Suite (Outlook, Excel, Word) and collaboration tools (Teams); ability to learn new technologies quickly
- Excellent written and verbal communication skills, including the ability to explain financial responsibilities and digital tools to patients clearly
- Strong organizational and time management skills with attention to detail and accuracy in data entry
- Ability to meet or exceed performance metrics (e.g., registration accuracy, collection targets) and adapt to continuous process improvements
- Ability to read, write and speak English proficiently
- Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding.
- Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus
- Consistent with a standard office environment, noise level is low with little to no extra ordinary environmental factors.
Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time.
Minimum Salary/Wage: USD$ 15.00 Hr. Maximum Salary/Wage: USD$ 23.50 Hr.Position Summary:
The Patient Experience Coordinator (PEC) ensures accurate patient intake and financial clearance processes, delivering a seamless and exceptional front-office experience while maintaining compliance, safeguarding data integrity, and supporting revenue cycle performance. This role reports directly to the Clinic Manager and collaborates closely with clinical teams, while receiving functional and technical support from the Patient Experience Specialist (PES).
Benefits offered with this full-time position:
- Medical & Rx, Dental and Vision (eligibility begins day one of employment)
- HSA, Healthcare FSA, Dependent Care FSA
- Progyny Fertility Benefit
- Critical Illness, Accident, & Hospital Indemnity Insurance
- Company Paid Basic Life / AD&D
- Supplemental Life Insurance (Employee, Spouse, Child)
- Company Paid Short-Term & Long-Term Disability
- Long-Term Disability Buy-Up Option
- Company Paid Maternity & Parental Leave
- Adoption & Surrogacy Expense Reimbursement
- KinderCare Discount
- Legal & Credit Monitoring
- 15 days PTO (accruing starts immediately upon hire)
- 6 Major Holidays off plus 2 floating holidays yearly
- Additional compensation opportunities on top of base pay
- Bereavement Time Off & Resources
- Commuter: Pre-Tax Transit & Parking
- Retirement 401(k) (for 21+) w/ Per-Pay Company Match
- SoFi Financial Wellness Tools & Loan Resources
- HUSK Fitness Resources & Gym Discounts
- Home, Auto, and Pet Insurance
- Employee Assistance Program (EAP)
- Employee Discount Program
- Learn more by checking out our 2026 Athletico's Benefits Summary.
Essential Duties and Responsibilities:
The below is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organization and the overall business objectives of the organization.
- Deliver an exceptional front-office experience by greeting patients warmly, resolving issues promptly, and ensuring positive interactions at every touchpoint.
- Accurately complete patient intake and registration, including demographic verification, insurance eligibility, and authorization requirements, to maintain data integrity and compliance.
- Educate patients on financial responsibilities, payment options, and digital tools (e.g., patient portal) to improve transparency and engagement.
- Collect time-of-service payments and meet established collection targets to support revenue cycle performance.
- Manage clinic scheduling workflows to optimize provider availability and patient access, ensuring alignment with organizational standards.
- Monitor and achieve key performance indicators (KPIs) for registration accuracy, insurance verification turnaround, and patient satisfaction.
- Collaborate with Patient Experience Specialists (PES), Billing, and Clinical Operations teams to resolve complex insurance or scheduling issues and escalate as needed.
- Utilize EMR systems, dashboards, and reporting tools to track patient outcomes, identify discrepancies, and support continuous improvement initiatives.
- Coordinate communication of patient progress notes and plans of care to referral sources in a timely and accurate manner.
- Support clinic engagement by organizing patient milestone celebrations and community-building activities in partnership with the clinical team.
- Participate in ongoing training and cross-training programs to maintain proficiency in front-office operations and contribute to team flexibility.
- Organizes activities (e.g., patient’s goal celebrations, holiday celebrations) in coordination with the clinical team.
- Provide Rehab Aide cross training on front office duties.
-
Knowledge and Technical Skills:
- Excellent customer service skills
- Proficient with the use of MS Office, Outlook and Excel
- Knowledge of healthcare insurance benefits and coverage preferred
- Experience with requesting and managing customer payments preferred
-
Work Experience
- 1-2 years of customer service required
- 1-2 years of healthcare administration preferred
- Demonstrated ability to deliver exceptional customer service and resolve issues promptly in a high-volume, patient-facing environment
- Proficiency in electronic medical record (EMR/EHR) systems and scheduling platforms; ability to navigate dashboards and reporting tools for data accuracy
- Strong understanding of insurance verification processes, prior authorization requirements, and financial clearance workflows
- Working knowledge of HIPAA compliance and patient privacy standards
- Skilled in Microsoft Office Suite (Outlook, Excel, Word) and collaboration tools (Teams); ability to learn new technologies quickly
- Excellent written and verbal communication skills, including the ability to explain financial responsibilities and digital tools to patients clearly
- Strong organizational and time management skills with attention to detail and accuracy in data entry
- Ability to meet or exceed performance metrics (e.g., registration accuracy, collection targets) and adapt to continuous process improvements
- Ability to read, write and speak English proficiently
- Ability to fulfill office activities including but not limited to remain stationary for extended periods of time (i.e. while working at a desk), stoop/kneel/crouch, travel around the office, communicate with others (verbal and written), and use fine motor skills including fine hand manipulation and keyboarding.
- Ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus
- Consistent with a standard office environment, noise level is low with little to no extra ordinary environmental factors.
Athletico provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salaried ranges listed are for full time (40 hour) employees. Additional pay such as incentive, GAP, overtime, and stipends are subject to the rules of each program and may not be available in all locations. Individual base pay depends on various factors, in addition to primary work location, such as complexity and responsibility of role, job duties/requirements, and relevant experience and skills. Base pay ranges are reviewed and typically updated each year. Offers are made within the base pay range applicable at the time.
Minimum Salary/Wage: USD$ 15.00 Hr. Maximum Salary/Wage: USD$ 23.50 Hr.See All 141+ Office Coordinator Jobs in Texas
Find roles in Texas that match your experience and apply in just a few clicks.
Find Office Coordinator JobsOffice Coordinator Jobs by City in Texas
Where Texas roles are concentrated, by current openings.
Office Coordinator Job Market in Texas
A snapshot from current Texas openings, updated as new roles post.
Who's Hiring
- Community Dental Partners11
- Sevita3
- Athletico Physical Therapy3
- Legacy Dental & Orthodontics3L
- Simplot Company2
Top Industries Hiring
- Agriculture & Farming
- Marketing & Advertising
- Healthcare & Medical Services
- Consulting & Professional Services
What Texas Employers Look For
The qualifications that appear most often in office coordinator jobs across Texas.
- Associate or bachelor's degree in business administration or a related field preferred
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
- Two or more years of administrative or office coordination experience
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Experience with scheduling, vendor coordination, and facilities management
- Familiarity with office management software such as Google Workspace or DocuSign
Office Coordinator Jobs in Texas: Frequently Asked Questions
How do you become an office coordinator in Texas?
Most office coordinator positions in Texas require at least an associate degree in business administration or a related field, though many employers accept equivalent experience in its place. There is no state-issued license specific to this role in Texas. Employers typically look for candidates who have worked in administrative support, receptionist, or operations assistant roles and have built skills in scheduling, vendor management, and office software. Completing a business administration program at a Texas community college strengthens a candidate's profile considerably.
Which companies hire office coordinators in Texas?
Employers hiring office coordinators in Texas right now include Community Dental Partners, Sevita, and Athletico Physical Therapy, based on current listings on Migrate Mate as of September 2026. Texas's concentration of energy companies, major hospital systems, and corporate headquarters means consistent demand for office coordinators across a wide range of industries and company sizes.
Which Texas cities have the most office coordinator jobs?
Houston, Austin, and Dallas have the most office coordinator openings in Texas. Houston's energy and medical center industries, Dallas's dense corporate headquarters corridor, and Austin's fast-growing technology and government sectors each generate sustained demand for administrative coordination roles, while smaller metros like San Antonio and Fort Worth add openings through healthcare networks and military-adjacent operations.
Are there remote office coordinator jobs in Texas?
Yes, but they're less common than in purely desk-based roles, since office coordinators often handle on-site facilities, reception, and vendor logistics. About 9% of office coordinator openings tied to Texas are remote or hybrid as of September 2026, with remote options appearing most often for coordinators whose responsibilities center on scheduling, communications, and document management rather than physical office oversight.
How can I get hired as an office coordinator in Texas with little or no experience?
The most realistic entry path is through a receptionist, administrative assistant, or front desk role at a Texas employer, then moving into coordination responsibilities as you take on more ownership. Large Texas hospital systems such as Baylor Scott and White and HCA Houston Healthcare regularly hire entry-level administrative staff who transition into coordinator roles within a year or two. Completing an office administration certificate at a Texas community college and demonstrating proficiency in scheduling and Microsoft Office gives candidates a clear edge when applying without direct coordinator experience.
Where can I find and apply to office coordinator jobs in Texas?
You can find and apply to office coordinator jobs in Texas on Migrate Mate, which lists current Texas openings across industries and hiring markets. Search the available roles, find the ones that fit your experience and preferred location, and apply directly to the employers posting them.
See All 141+ Office Coordinator Jobs in Texas
Find roles in Texas that match your experience and apply in just a few clicks.
Find Office Coordinator Jobs