Office Coordinator Jobs in New York
Office Coordinator jobs in New York concentrate in finance, healthcare, media, and professional services, with demand at every level from entry-level reception support to senior executive operations roles. Most hiring activity is in New York City, with additional openings in Buffalo and Albany, where large institutions such as JPMorgan Chase, NYU Langone Health, and NBCUniversal maintain substantial administrative workforces. The most in-demand specialties include executive support coordination, facilities and office operations, and healthcare practice administration. See the openings below and apply to the ones that match your experience.
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Legal Administrative Assistant & Office Coordinator at a boutique law firm.
About Romano Law PLLC
Description
OFFICE COORDINATOR
This position supports both the day-to-day operations of the firm and the administrative needs of attorneys and staff. The role combines legal administrative support with office coordination responsibilities and is ideal for a highly organized, proactive professional who enjoys keeping people, information, and processes running smoothly.
IN THIS ROLE, YOU WOULD:
- Provide administrative support to attorneys and staff, including document preparation, filing, data entry, and document organization.
- Assist with preparing matter files, binders, presentations, and client materials.
- Support scheduling, meeting coordination, and other administrative tasks as needed.
- Help maintain accurate records and firm documents.
- Coordinate day-to-day office operations in partnership with the Operations Manager.
- Manage mail, deliveries, scanning, printing, copying, and other administrative workflows.
- Assist with tech setup and troubleshooting for New York-based personnel.
- Coordinate conference room readiness, office supplies, vendors, and common area upkeep.
- Assist with firm meetings, events, and special projects.
- Identify opportunities to improve administrative processes and operational efficiency.
- Hand occasional administrative tasks on behalf of firm leadership.
- Provide regular updates to the Operations Manager.
YOU ARE:
- Resourceful and proactive, with a knack for solving problems before they become problems.
- Organized and dependable, able to manage competing priorities and deadlines.
- Calm under pressure and comfortable adapting to changing needs.
- Professional, detail-oriented, and committed to delivering high-quality work.
- An effective communicator who works well with attorneys, staff, clients, and vendors.
YOU HAVE:
- At least one year of administrative, office operations, or legal support experience. Paralegal experience a plus.
- Strong organizational and time-management skills.
- Excellent communication and customer service skills. You’re always responsive and proactive to internal and external needs.
- A systematic pace with an emphasis on getting the job done right.
- Proficiency with Microsoft Office and the ability to learn new systems and technology quickly.
WHY US:
- As we continue to grow, professional development is important to us – we provide a space that supports this.
- Diversity is valued and welcomed at Romano Law. We appreciate differing backgrounds, experiences, and thoughts.
- We promote team engagement in our collaborative, communicative, and approachable workplace.
- Salary – $50-60,000/year (Based on experience).
TO BE CONSIDERED:
At Romano Law, we believe everyone has the right to be happy and successful in their role and we go to great lengths to make this happen. Please tell us a little about yourself by clicking “Submit Application” below.
- In your cover letter, be sure to include your answer to the question "How many parks are there in New York City?"
Your application will be considered ONLY if you have followed ALL the instructions above.
Salary
$50,000 - $60,000 per year
Legal Administrative Assistant & Office Coordinator at a boutique law firm.
About Romano Law PLLC
Description
OFFICE COORDINATOR
This position supports both the day-to-day operations of the firm and the administrative needs of attorneys and staff. The role combines legal administrative support with office coordination responsibilities and is ideal for a highly organized, proactive professional who enjoys keeping people, information, and processes running smoothly.
IN THIS ROLE, YOU WOULD:
- Provide administrative support to attorneys and staff, including document preparation, filing, data entry, and document organization.
- Assist with preparing matter files, binders, presentations, and client materials.
- Support scheduling, meeting coordination, and other administrative tasks as needed.
- Help maintain accurate records and firm documents.
- Coordinate day-to-day office operations in partnership with the Operations Manager.
- Manage mail, deliveries, scanning, printing, copying, and other administrative workflows.
- Assist with tech setup and troubleshooting for New York-based personnel.
- Coordinate conference room readiness, office supplies, vendors, and common area upkeep.
- Assist with firm meetings, events, and special projects.
- Identify opportunities to improve administrative processes and operational efficiency.
- Hand occasional administrative tasks on behalf of firm leadership.
- Provide regular updates to the Operations Manager.
YOU ARE:
- Resourceful and proactive, with a knack for solving problems before they become problems.
- Organized and dependable, able to manage competing priorities and deadlines.
- Calm under pressure and comfortable adapting to changing needs.
- Professional, detail-oriented, and committed to delivering high-quality work.
- An effective communicator who works well with attorneys, staff, clients, and vendors.
YOU HAVE:
- At least one year of administrative, office operations, or legal support experience. Paralegal experience a plus.
- Strong organizational and time-management skills.
- Excellent communication and customer service skills. You’re always responsive and proactive to internal and external needs.
- A systematic pace with an emphasis on getting the job done right.
- Proficiency with Microsoft Office and the ability to learn new systems and technology quickly.
WHY US:
- As we continue to grow, professional development is important to us – we provide a space that supports this.
- Diversity is valued and welcomed at Romano Law. We appreciate differing backgrounds, experiences, and thoughts.
- We promote team engagement in our collaborative, communicative, and approachable workplace.
- Salary – $50-60,000/year (Based on experience).
TO BE CONSIDERED:
At Romano Law, we believe everyone has the right to be happy and successful in their role and we go to great lengths to make this happen. Please tell us a little about yourself by clicking “Submit Application” below.
- In your cover letter, be sure to include your answer to the question "How many parks are there in New York City?"
Your application will be considered ONLY if you have followed ALL the instructions above.
Salary
$50,000 - $60,000 per year
See All 92 Office Coordinator Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
Find Office Coordinator JobsOffice Coordinator Jobs by City in New York
Where New York roles are concentrated, by current openings.
Office Coordinator Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Education
- Insurance
- Medical Devices
- Science & Research
- Technology & Software
What New York Employers Look For
The qualifications that appear most often in office coordinator jobs across New York.
- Two or more years of office coordination or administrative support experience in a professional environment
- Proficiency with Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
- Experience managing calendars, scheduling meetings, and coordinating travel for executives or teams
- Strong written and verbal communication skills for a client-facing or multi-department setting
- Ability to manage vendor relationships, office supply procurement, and facilities requests
- Familiarity with collaboration platforms such as Slack, Zoom, or Google Workspace
Office Coordinator Jobs in New York: Frequently Asked Questions
How do you become a office coordinator in New York?
Most office coordinator roles in New York require a high school diploma or associate degree at minimum, though many employers in finance and healthcare prefer a bachelor's degree in business administration or a related field. New York does not require a state license for this role. Candidates who build proficiency in office management software and gain experience through administrative assistant or receptionist roles at New York firms tend to move into coordinator positions most quickly.
Which companies hire office coordinators in New York?
New York office coordinator roles are posted by Syracuse University, CENTRAL NURSING, and Personal-Touch Home Care and others right now, based on current listings on Migrate Mate as of September 2026. New York's concentration of financial institutions, hospital systems, and media companies means demand for office coordinators is consistent across a wide range of employer sizes and industries.
Which New York cities have the most office coordinator jobs?
New York, Albany, and Brooklyn have the most office coordinator openings in New York. New York City dominates the distribution because of its density of corporate headquarters, healthcare networks, and professional services firms, while Buffalo and Albany generate steady demand through regional hospital systems, state government agencies, and mid-size businesses that anchor those metro areas.
Are there remote office coordinator jobs in New York?
Yes, but they're relatively limited. About 17% of office coordinator openings tied to New York are remote or hybrid as of September 2026, reflecting that much of the role involves on-site tasks like managing office supplies, greeting visitors, and supporting in-person meetings. The portions of the role most likely to be handled remotely include scheduling, vendor communication, and document management.
How can I get hired as a office coordinator in New York with little or no experience?
The most realistic entry path is starting as a receptionist or administrative assistant at a New York employer and moving into a coordinator title after demonstrating reliability and process ownership. Large New York hospital systems such as NYU Langone and Northwell Health, as well as major financial firms with New York headquarters, regularly hire entry-level administrative staff and promote from within. Earning a Microsoft Office Specialist certification strengthens applications from candidates without a four-year degree.
Where can I find and apply to office coordinator jobs in New York?
You can find and apply to office coordinator jobs in New York on Migrate Mate, which lists current openings across New York City, Buffalo, Albany, and other markets in the state. Search for roles that match your experience level and industry background, then apply directly to the ones that fit.
See All 92 Office Coordinator Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
Find Office Coordinator Jobs