Scheduler Jobs in New York
Scheduler jobs in New York concentrate in healthcare, construction, and logistics, with the state ranking among the most active markets in the country for this role at every level from entry coordinator to senior operations scheduler. The heaviest hiring is in New York City, Buffalo, and Albany, where large employers like NYC Health + Hospitals, Turner Construction, and UPS have lasting scheduling needs across their operations. Patient access, project scheduling, and transportation coordination are the most in-demand specialties in the state. Find a role that fits below and apply directly.
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Showing 5 of 129+ Scheduler jobs
What We Provide
- Paid time off (PTO) and 9 company holidays
- Health insurance including Medical, Dental, and Vision as part of the 1199 SEIU union membership403(b) retirement savings program
- Personal and financial wellness programs
- Opportunities for professional growth and career advancement
What You Will Do
- Maintains patient schedules according to prescribed visit frequency & duration in the Plan of Care (POC). Enters any requested follow-up changes to patient schedule as directed by a licensed clinician/ manager to ensure compliance.
- Assigns & reassigns visits to clinicians following VNS Health Home Care standard operating procedure (SOP) guidelines to maximize staffing resources and workload balance across team clinicians. Notifies RN’s, Rehab & other clinicians of daily assignments and of any changes in schedules to enhance patient safety and satisfaction.
- Processes clinician unplanned PTO according to SOP guidelines in a timely manner.
- Completes requested schedule tasks according to back-office workflow guidelines in the VNS Health Home Care Scheduling SOP. Requests include the following types of visits: Skilled Nursing, Physical Therapy, Occupational Therapy, Speech-Language Pathology, Licensed Social Worker, , if appropriate.
- Reviews service codes by visit by discipline and checks to see appropriate buddy codes are set up in advance for specific visit needs, such as supervisory visits, wound measurements, or other visit specific tasks to ensure compliance with VNS Health Home Care policy and regulatory mandates.
- Completes administrative tasks assigned to the Scheduler role including, but not limited to, generating required reports such as Agent Summary Report, Unverified visits report etc. and reconciles reports in accordance with VNS Health Home Care Scheduling SOP’s.
- Prepares and reviews clinician (i.e., worker) schedules daily to identify productivity or geographical services issues. Communicates schedule concerns to Clinical Field Manager (CFM) and/or Branch Director in a timely manner.
- Processes declined, missed, rescheduled and reassigned visits in workflow according to VNS Health Home Care SOP guidelines in a timely manner.
- Answers calls from the field staff and refers clinical questions to branch management as necessary.
- Reviews, processes and completes coordination notes as part of VNS Health Home Care SOP workflow in a timely manner. Escalates unresolved issues to Branch Management in a timely manner.
- Adheres to, participates in and completes the VNS Health mandatory HIPAA and Employee Compliance Program.
- Participates in special projects and performs other related duties, as required.
- Participates in special projects and performs other duties as assigned.
Qualifications
Education:
Associate's Degree in related field OR equivalent work experience required
Work Experience:
Minimum of two years of administrative/general office experience, which includes heavy customer interaction, required
Demonstrated ability to allocate resources negotiate with team members to reach win-win results required Proficient personal computer skills, including MS Word, Outlook, and Excel required
Effective oral/written communication skills required.
Bilingual skills may be required, as determined by operational needs.
Pay Range
USD $28.60 - USD $28.60 /Hr.
About Us
VNS Health has been committed to meeting the needs of New Yorkers for over 130 years. We’re one of the largest nonprofit home- and community-based health care organizations in the country, and today, more than 11,500 team members work together to make a difference in the lives of more than 99,000 patients and members on any given day.
What We Provide
- Paid time off (PTO) and 9 company holidays
- Health insurance including Medical, Dental, and Vision as part of the 1199 SEIU union membership403(b) retirement savings program
- Personal and financial wellness programs
- Opportunities for professional growth and career advancement
What You Will Do
- Maintains patient schedules according to prescribed visit frequency & duration in the Plan of Care (POC). Enters any requested follow-up changes to patient schedule as directed by a licensed clinician/ manager to ensure compliance.
- Assigns & reassigns visits to clinicians following VNS Health Home Care standard operating procedure (SOP) guidelines to maximize staffing resources and workload balance across team clinicians. Notifies RN’s, Rehab & other clinicians of daily assignments and of any changes in schedules to enhance patient safety and satisfaction.
- Processes clinician unplanned PTO according to SOP guidelines in a timely manner.
- Completes requested schedule tasks according to back-office workflow guidelines in the VNS Health Home Care Scheduling SOP. Requests include the following types of visits: Skilled Nursing, Physical Therapy, Occupational Therapy, Speech-Language Pathology, Licensed Social Worker, , if appropriate.
- Reviews service codes by visit by discipline and checks to see appropriate buddy codes are set up in advance for specific visit needs, such as supervisory visits, wound measurements, or other visit specific tasks to ensure compliance with VNS Health Home Care policy and regulatory mandates.
- Completes administrative tasks assigned to the Scheduler role including, but not limited to, generating required reports such as Agent Summary Report, Unverified visits report etc. and reconciles reports in accordance with VNS Health Home Care Scheduling SOP’s.
- Prepares and reviews clinician (i.e., worker) schedules daily to identify productivity or geographical services issues. Communicates schedule concerns to Clinical Field Manager (CFM) and/or Branch Director in a timely manner.
- Processes declined, missed, rescheduled and reassigned visits in workflow according to VNS Health Home Care SOP guidelines in a timely manner.
- Answers calls from the field staff and refers clinical questions to branch management as necessary.
- Reviews, processes and completes coordination notes as part of VNS Health Home Care SOP workflow in a timely manner. Escalates unresolved issues to Branch Management in a timely manner.
- Adheres to, participates in and completes the VNS Health mandatory HIPAA and Employee Compliance Program.
- Participates in special projects and performs other related duties, as required.
- Participates in special projects and performs other duties as assigned.
Qualifications
Education:
Associate's Degree in related field OR equivalent work experience required
Work Experience:
Minimum of two years of administrative/general office experience, which includes heavy customer interaction, required
Demonstrated ability to allocate resources negotiate with team members to reach win-win results required Proficient personal computer skills, including MS Word, Outlook, and Excel required
Effective oral/written communication skills required.
Bilingual skills may be required, as determined by operational needs.
Pay Range
USD $28.60 - USD $28.60 /Hr.
About Us
VNS Health has been committed to meeting the needs of New Yorkers for over 130 years. We’re one of the largest nonprofit home- and community-based health care organizations in the country, and today, more than 11,500 team members work together to make a difference in the lives of more than 99,000 patients and members on any given day.
See All 129+ Scheduler Jobs in New York
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Find Scheduler JobsScheduler Jobs by City in New York
Where New York roles are concentrated, by current openings.
Scheduler Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Construction & Real Estate
- Education
- Manufacturing
- Science & Research
- Staffing & Recruiting
What New York Employers Look For
The qualifications that appear most often in scheduler jobs across New York.
- High school diploma or associate degree in business, healthcare administration, or a related field
- Experience with scheduling software such as Epic, Microsoft Project, or similar platforms
- Strong organizational skills and ability to manage multiple calendars or workflows simultaneously
- Familiarity with New York healthcare regulations or construction permit timelines depending on sector
- Effective written and verbal communication skills for coordinating across departments or external vendors
- Ability to prioritize competing requests and adapt schedules under tight deadlines
Scheduler Jobs in New York: Frequently Asked Questions
How do you become a scheduler in New York?
There is no state-issued license required to work as a scheduler in New York, so the path depends on the sector. Healthcare schedulers typically need a high school diploma and familiarity with electronic health record systems, with employers like NYC Health + Hospitals often preferring candidates who have completed a medical office or health administration program. Construction schedulers benefit from a degree or certificate in project management, and passing the Project Management Professional or Certified Associate in Project Management exam gives candidates a clear edge in New York's competitive building industry.
Which companies hire schedulers in New York?
Employers hiring schedulers in New York right now include Turner & Townsend Pty Limited, Optum, and K&A Engineering, based on current listings on Migrate Mate as of October 2026. New York's dense concentration of hospital systems, major construction firms, and regional logistics hubs means scheduler demand stays consistent year-round across all three sectors.
Which New York cities have the most scheduler jobs?
The cities with the most scheduler openings in New York are New York, Rochester, and Albany. New York City drives the largest share of listings through its scale of hospital networks, commercial construction activity, and distribution operations, while Buffalo and Albany generate steady demand through regional health systems and state government facilities that require dedicated scheduling staff.
Are there remote scheduler jobs in New York?
Yes, though availability depends heavily on the sector. About 17% of scheduler openings tied to New York are remote or hybrid as of October 2026, reflecting that desk-based roles like patient access and administrative scheduling adapt well to remote work while on-site roles in construction and logistics typically require in-person presence. Remote opportunities are most common among healthcare call-center schedulers and corporate operations coordinators.
How can I get hired as a scheduler in New York with little or no experience?
The most realistic entry path is applying for a scheduling coordinator or patient access representative role at one of New York's large health systems, which routinely hire candidates without direct experience and provide on-the-job training. NYC Health + Hospitals and Northwell Health both run structured new-hire programs for administrative staff. Candidates coming from receptionist, call-center, or medical billing roles can transition naturally, and completing a short medical office administration certificate from a CUNY or SUNY program gives an immediate credentialing edge.
Where can I find and apply to scheduler jobs in New York?
You can find and apply to scheduler jobs in New York on Migrate Mate, which lists current openings across healthcare, construction, logistics, and other New York industries. Search the listings to find roles that match your experience and specialization, then apply directly to the ones that fit.
See All 129+ Scheduler Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
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