Project Administrator Jobs in New York
Project Administrator jobs in New York are consistently in demand, with openings concentrated in construction and real estate development, healthcare administration, financial services, and technology infrastructure across seniority levels from coordinator to senior project administrator. The heaviest hiring is in New York City, with secondary activity in Albany and Buffalo, where anchor employers such as Turner Construction, Memorial Sloan Kettering Cancer Center, and JPMorgan Chase maintain large project operations teams. The most sought-after specialties in New York are construction project administration, IT project support, and healthcare operations coordination. Find a role that fits below and apply directly.
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As a Project Administrator here at Honeywell, is responsible for administering and optimizing Honeywell’s Project Management System (PMS), coordinating 2–6 week customer engagements, and supporting operational excellence across Advanced Services.
You will report directly to our Sr Program Supervisor and you’ll work out of our Pittsford, NY, Atlanta GA, or Salem, OR location on an Hybrid work schedule.
In this role, you will act as a primary contact for clients and internal stakeholders, ensuring smooth project execution, effective resource allocation, and accurate performance reporting. This role will also be a support for our Deal Desk group in assisting with the quoting for the Advanced Services teams by responding to requests for information and quotes for software solutions that meet the unique requirements of our customers. Learning the features and capabilities of the OnGuard access control system, as well as the capabilities and offerings of the teams to help customers determine their needs and assess solutions. Working closely with engineers and management to develop solution proposals and scopes of work.
YOU MUST HAVE
- 3+ years of direct customer‑facing experience, including project coordination, account support, design, development, or service.
- 1+ years of experience preparing quotations, supporting pricing activities, or performing cost estimating.
- Experience with CRM tools, such as Salesforce, and strong proficiency in SAP and Microsoft Suite.
- Effective project management, analytical, and organizational skills.
- Strong verbal and written communication skills. Understanding of cost estimating principles, project scheduling, and requirements gathering.
WE VALUE
- Bachelor’s Degree in Business Management, Information Systems, or related field.
- Ability to lead and facilitate cross-functional meetings and work collaboratively with cross-functional teams. Detail-oriented mindset with problem-solving skills and a proactive approach to project challenges.
BENEFITS OF WORKING FOR HONEYWELL
In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays. Learn more
The salary range for this position is ($48,000.00 - $72,000.00). Please note that this salary information serves as a general guideline. Honeywell considers various factors when extending an offer, including but not limited to the scope and responsibilities of the position, the candidate’s work experience, education and training, key skills, as well as market and business considerations.
The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates. Job Posting Date: September 4, 2026.
KEY RESPONSIBILITIES
- Serve as both a project coordinator and quoting support specialist, adapting to team priorities as needed. Responsibilities include preparing and tracking quotations, coordinating customer requests, maintaining project documentation, facilitating cross-functional communication, and supporting the on-time and successful execution of projects.
- Apply a structured project management methodology for engagements across all Advanced Services departments.
- Coordinate all logistics and documentation for customer projects.
- Prepare and maintain management reporting including sales metrics, delivery metrics, and operational KPIs as needed.
- Facilitate communication and issue escalation regarding scheduling conflicts, capacity constraints, or performance risks.
- Follow established quoting procedures and quality standards.
- Prepare and generate customer quotations based on pricing guidelines, product specifications, and customer requirements.
- Partner with sales representatives to understand customer needs and provide quote support.
Honeywell Technologies is a global, pure-play automation company with a legacy of innovating to help solve the world’s most mission-critical challenges, enhancing the quality of life for people and communities around the world. We serve the building, industrial and process sectors with a broad portfolio of services, solutions and products, underpinned by our Honeywell Technologies Accelerator operating system and Honeywell Technologies Forge intelligence layer. By combining the deep domain expertise of our more than 50,000 employees with decades of data from our global installed base, we are uniquely positioned to lead the industrial sector’s transition from automation to autonomy.
As a Project Administrator here at Honeywell, is responsible for administering and optimizing Honeywell’s Project Management System (PMS), coordinating 2–6 week customer engagements, and supporting operational excellence across Advanced Services.
You will report directly to our Sr Program Supervisor and you’ll work out of our Pittsford, NY, Atlanta GA, or Salem, OR location on an Hybrid work schedule.
In this role, you will act as a primary contact for clients and internal stakeholders, ensuring smooth project execution, effective resource allocation, and accurate performance reporting. This role will also be a support for our Deal Desk group in assisting with the quoting for the Advanced Services teams by responding to requests for information and quotes for software solutions that meet the unique requirements of our customers. Learning the features and capabilities of the OnGuard access control system, as well as the capabilities and offerings of the teams to help customers determine their needs and assess solutions. Working closely with engineers and management to develop solution proposals and scopes of work.
YOU MUST HAVE
- 3+ years of direct customer‑facing experience, including project coordination, account support, design, development, or service.
- 1+ years of experience preparing quotations, supporting pricing activities, or performing cost estimating.
- Experience with CRM tools, such as Salesforce, and strong proficiency in SAP and Microsoft Suite.
- Effective project management, analytical, and organizational skills.
- Strong verbal and written communication skills. Understanding of cost estimating principles, project scheduling, and requirements gathering.
WE VALUE
- Bachelor’s Degree in Business Management, Information Systems, or related field.
- Ability to lead and facilitate cross-functional meetings and work collaboratively with cross-functional teams. Detail-oriented mindset with problem-solving skills and a proactive approach to project challenges.
BENEFITS OF WORKING FOR HONEYWELL
In addition to a competitive salary, leading-edge work, and developing solutions side-by-side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer subsidized Medical, Dental, Vision, and Life Insurance; Short-Term and Long-Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays. Learn more
The salary range for this position is ($48,000.00 - $72,000.00). Please note that this salary information serves as a general guideline. Honeywell considers various factors when extending an offer, including but not limited to the scope and responsibilities of the position, the candidate’s work experience, education and training, key skills, as well as market and business considerations.
The application period for the job is estimated to be 40 days from the job posting date; however, this may be shortened or extended depending on business needs and the availability of qualified candidates. Job Posting Date: September 4, 2026.
KEY RESPONSIBILITIES
- Serve as both a project coordinator and quoting support specialist, adapting to team priorities as needed. Responsibilities include preparing and tracking quotations, coordinating customer requests, maintaining project documentation, facilitating cross-functional communication, and supporting the on-time and successful execution of projects.
- Apply a structured project management methodology for engagements across all Advanced Services departments.
- Coordinate all logistics and documentation for customer projects.
- Prepare and maintain management reporting including sales metrics, delivery metrics, and operational KPIs as needed.
- Facilitate communication and issue escalation regarding scheduling conflicts, capacity constraints, or performance risks.
- Follow established quoting procedures and quality standards.
- Prepare and generate customer quotations based on pricing guidelines, product specifications, and customer requirements.
- Partner with sales representatives to understand customer needs and provide quote support.
Honeywell Technologies is a global, pure-play automation company with a legacy of innovating to help solve the world’s most mission-critical challenges, enhancing the quality of life for people and communities around the world. We serve the building, industrial and process sectors with a broad portfolio of services, solutions and products, underpinned by our Honeywell Technologies Accelerator operating system and Honeywell Technologies Forge intelligence layer. By combining the deep domain expertise of our more than 50,000 employees with decades of data from our global installed base, we are uniquely positioned to lead the industrial sector’s transition from automation to autonomy.
See All 15 Project Administrator Jobs in New York
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Find Project Administrator JobsProject Administrator Jobs by City in New York
Where New York roles are concentrated, by current openings.
Project Administrator Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Manufacturing
- Staffing & Recruiting
- Construction & Real Estate
- Consulting & Professional Services
What New York Employers Look For
The qualifications that appear most often in project administrator jobs across New York.
- Bachelor's degree in business administration, construction management, or a related field
- Proficiency in project management software such as Procore, MS Project, or Smartsheet
- Two or more years of administrative support experience within a project-based environment
- Strong document control and contract administration skills for compliance-heavy New York industries
- Familiarity with New York City building codes or DOB permit processes for construction roles
- PMP or CAPM certification from the Project Management Institute preferred by major New York employers
Project Administrator Jobs in New York: Frequently Asked Questions
How do you become a project administrator in New York?
The most direct path is a bachelor's degree in business, construction management, or a related field, followed by entry-level administrative or coordinator experience in a project-driven industry. New York does not require a state-issued license for most project administrator roles, but construction-focused positions benefit from familiarity with New York City Department of Buildings processes and Procore. Earning a CAPM through the Project Management Institute strengthens early-career candidates considerably in New York's competitive market.
How much do project administrators make in New York?
Project administrators in New York earn a median of about $121,040 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $74,580 for the lowest 10% to over $192,160 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire project administrators in New York?
Employers hiring project administrators in New York right now include Research Foundation CUNY, WSP, and Jobot, based on current listings on Migrate Mate as of September 2026. New York's dense construction pipeline, large hospital systems, and major financial institutions make it one of the most active states for ongoing project administrator hiring year-round.
Which New York cities have the most project administrator jobs?
New York, Queens, and Albany have the most project administrator openings in New York. New York City leads by a wide margin given its concentration of major construction projects, corporate headquarters, and healthcare networks, while Albany draws demand from state government contracts and Buffalo sees activity from regional infrastructure and healthcare expansion.
Are there remote project administrator jobs in New York?
Yes, though they are less common than fully on-site roles because project administrators frequently coordinate physical documents, site visits, and in-person stakeholder meetings. About 33% of project administrator openings tied to New York are remote or hybrid as of September 2026. The tasks most likely to remain remote are scheduling, reporting, and document management within IT or financial services firms.
How can I get hired as a project administrator in New York with little or no experience?
The most realistic entry path is applying for project coordinator or administrative assistant roles within construction firms, hospital systems, or large New York City agencies, where project teams regularly promote from within. Organizations such as NYC Health and Hospitals and large general contractors running active New York builds often hire entry-level project support staff. Earning a CAPM, building proficiency in Procore or MS Project, and gaining exposure through internships at New York real estate or infrastructure firms gives candidates a clear edge.
Where can I find and apply to project administrator jobs in New York?
You can find and apply to project administrator jobs in New York on Migrate Mate, which lists current openings across New York City, Albany, Buffalo, and the broader state. Find the roles that fit your background and apply directly.
See All 15 Project Administrator Jobs in New York
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