Program Assistant Jobs in New York
Program assistant jobs in New York concentrate heavily in nonprofit organizations, healthcare systems, higher education, and government agencies, with demand at every level from entry-level coordinators to senior program support specialists. Most hiring is centered in New York City, Albany, and Buffalo, where large institutions like Columbia University, NYC Health + Hospitals, and the New York State Department of Health maintain ongoing needs. Administrative coordination, data management, and grant-related support are the most sought-after specialties within the role. Scan the live roles below and apply to whichever ones fit.
Find Program Assistant JobsOverview
Showing 5 of 195+ Program Assistant jobs
I. SCOPE OF ROLE:
Under the supervision of the Program Director the Assistant Program Director will provide
supervision to Respite Peer Specialist and Senior Peer specialist and coordinate the day-to-day operation
including promoting the safety, well-being and guest’s comfort. In the absence of the Program Director the
Assistant Program Director will supervises all program staff in conjunction with the Regional Director.
II. ESSENTIAL DUTIES & RESPONSIBILITIES:
- Familiar with OMH regulations and scope.
- Provides direct supervision of all program staff and report necessary follow ups to the Program
- Establish connections with MCO’s regrading notification sheets, follow ups, clinicals and
- In the absence of the program director, the assistant director is responsible to assist with
- Coordinates weekly Utilization reviews with the management team and submit report and
- Responsible for coordination with referring provider as needed.
- Participates in Guest’s discharge planning, collateral contact and safety planning.
- Provides emergency and relief coverage as necessary.
- May represent agency and Program with community outreaches and presentations.
- Prepares reports such as billing, physical plant reports, food and supplies order report and service
- Responsible for ensuring the safety and security of all program guest and staff by reporting
concerns.
- Ensure completion of utilization reviews, guest surveys, community meetings, outreaches, food
and accurate documentation is done by appropriate staff members. Ensuring the program is
always audit ready.
- Participates in team meetings to ensure guest’s safety planning, goal attainment, collateral contact
- Provides emergency and relief coverage as necessary.
- On -Call 24 hrs a day / 7 days a week
- May represent agency and Program with community outreaches and presentations.
- Prepare weekly and monthly reports for the Program director, including any problems, proposals
- Ensure daily operations are managed and staff workflow meets the Program’s requirements.
- Secure full occupancy of the Supportive Crisis Stabilization Center to meet the LOS (Length of
- Complete staff timesheet weekly and approve vacation and time off requests, when needed
- Review policies bi-monthly to ensure program compliance
- Provide staff trainings and in-services as needed to promote job effectiveness and performance.
Additional duties as requested
Master’s degree with minimal five years of management experience working in a social service
(LMSW, LPC, etc).
- Experience working with people diagnosed with mental illness and people struggling with
- Experience working within a respite/residential or crisis 24 hr. program
- Effective written and oral communication skills.
- Ability to provide in-service trainings to program staff
- Computer literacy skills (Excel, Teams, Windows, Outlook)
- Experience working with children/youth and /or Families
- Ability to work evenings and/ or weekends
- Knowledge of substance use and mental illness as it relates to working with families,
- Effective interpersonal and written communication skills and ability to work as a member of an
diverse client population.
- Ability to review clinical notes within appropriate timelines
PREFERRED QUALIFICATIONS & SKILLS
CASAC / CASAC-T- Strong leadership abilities and skills
- Effective Communication skills
- Cultural Competence
Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S:US invests in you.
We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.
All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at MyMedicalLeave@sus.org.
I. SCOPE OF ROLE:
Under the supervision of the Program Director the Assistant Program Director will provide
supervision to Respite Peer Specialist and Senior Peer specialist and coordinate the day-to-day operation
including promoting the safety, well-being and guest’s comfort. In the absence of the Program Director the
Assistant Program Director will supervises all program staff in conjunction with the Regional Director.
II. ESSENTIAL DUTIES & RESPONSIBILITIES:
- Familiar with OMH regulations and scope.
- Provides direct supervision of all program staff and report necessary follow ups to the Program
- Establish connections with MCO’s regrading notification sheets, follow ups, clinicals and
- In the absence of the program director, the assistant director is responsible to assist with
- Coordinates weekly Utilization reviews with the management team and submit report and
- Responsible for coordination with referring provider as needed.
- Participates in Guest’s discharge planning, collateral contact and safety planning.
- Provides emergency and relief coverage as necessary.
- May represent agency and Program with community outreaches and presentations.
- Prepares reports such as billing, physical plant reports, food and supplies order report and service
- Responsible for ensuring the safety and security of all program guest and staff by reporting
concerns.
- Ensure completion of utilization reviews, guest surveys, community meetings, outreaches, food
and accurate documentation is done by appropriate staff members. Ensuring the program is
always audit ready.
- Participates in team meetings to ensure guest’s safety planning, goal attainment, collateral contact
- Provides emergency and relief coverage as necessary.
- On -Call 24 hrs a day / 7 days a week
- May represent agency and Program with community outreaches and presentations.
- Prepare weekly and monthly reports for the Program director, including any problems, proposals
- Ensure daily operations are managed and staff workflow meets the Program’s requirements.
- Secure full occupancy of the Supportive Crisis Stabilization Center to meet the LOS (Length of
- Complete staff timesheet weekly and approve vacation and time off requests, when needed
- Review policies bi-monthly to ensure program compliance
- Provide staff trainings and in-services as needed to promote job effectiveness and performance.
Additional duties as requested
Master’s degree with minimal five years of management experience working in a social service
(LMSW, LPC, etc).
- Experience working with people diagnosed with mental illness and people struggling with
- Experience working within a respite/residential or crisis 24 hr. program
- Effective written and oral communication skills.
- Ability to provide in-service trainings to program staff
- Computer literacy skills (Excel, Teams, Windows, Outlook)
- Experience working with children/youth and /or Families
- Ability to work evenings and/ or weekends
- Knowledge of substance use and mental illness as it relates to working with families,
- Effective interpersonal and written communication skills and ability to work as a member of an
diverse client population.
- Ability to review clinical notes within appropriate timelines
PREFERRED QUALIFICATIONS & SKILLS
CASAC / CASAC-T- Strong leadership abilities and skills
- Effective Communication skills
- Cultural Competence
Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S:US invests in you.
We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement.
All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at MyMedicalLeave@sus.org.
See All 195+ Program Assistant Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
Find Program Assistant JobsProgram Assistant Jobs by City in New York
Where New York roles are concentrated, by current openings.
Program Assistant Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Education
What New York Employers Look For
The qualifications that appear most often in program assistant jobs across New York.
- Associate or bachelor's degree in a relevant field recognized by New York employers
- One to three years of administrative or program coordination experience in a professional setting
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook
- Strong written and verbal communication skills for internal and external stakeholder correspondence
- Experience with data entry, reporting, or database management systems
- Ability to manage multiple deadlines and coordinate logistics across departments or program teams
Program Assistant Jobs in New York: Frequently Asked Questions
How do you become a program assistant in New York?
Most program assistant roles in New York require at minimum an associate degree, though a bachelor's in public administration, business, education, or a related field is increasingly preferred by New York employers. There is no state-issued license specific to this role. Candidates strengthen their candidacy through experience in administrative support, familiarity with New York's nonprofit or public-sector environments, and proficiency with productivity and data tools commonly used across New York institutions.
Which companies hire program assistants in New York?
New York program assistant roles are posted by Brightway Living & Learning, The Child Center of NY, and Services For The Underserved and others right now, based on current listings on Migrate Mate as of September 2026. New York's dense concentration of nonprofits, public agencies, and academic medical centers means program assistant hiring remains consistent across a wide range of organization types and sizes throughout the state.
Which New York cities have the most program assistant jobs?
New York, Bronx, and Brooklyn have the most program assistant openings in New York. New York City dominates due to its concentration of nonprofits, government agencies, and academic institutions, while Albany draws significant hiring from state government offices and policy organizations, and Buffalo has a growing healthcare and higher education presence anchored by employers like Kaleida Health and the University at Buffalo.
Are there remote program assistant jobs in New York?
Yes, though they are less common than fully on-site roles, since program assistants often support in-person teams and event coordination. About 24% of program assistant openings tied to New York are remote or hybrid as of September 2026, reflecting a meaningful but minority share of the market. Grant administration, data coordination, and communications support functions are the sub-areas most likely to offer remote or hybrid flexibility.
How can I get hired as a program assistant in New York with little or no experience?
The most realistic entry path is through administrative assistant or program coordinator roles at New York nonprofits, city agencies, or university departments, which routinely hire candidates with no direct program assistant experience. Large New York institutions like the City University of New York system and NYC government agencies offer associate-level administrative positions that serve as a direct on-ramp. A relevant degree, volunteer work with community organizations, and demonstrated proficiency in productivity software give entry-level candidates a clear competitive edge.
Where can I find and apply to program assistant jobs in New York?
You can find and apply to program assistant jobs in New York on Migrate Mate, which lists current openings from employers across the state. Search the available roles, identify the ones that match your background and location, and apply directly to the positions that fit your goals.
See All 195+ Program Assistant Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
Find Program Assistant Jobs