Project Administrator Jobs in California
Project Administrator jobs in California are in high demand, with active hiring in technology, construction, healthcare, and government contracting stretching from entry-level coordinators through senior project administrators. Los Angeles, San Francisco, and San Diego are the largest hiring metros, where employers like Northrop Grumman, Kaiser Permanente, and Salesforce maintain deep and ongoing project administration needs. The most sought-after specialties are IT project coordination, construction project administration, and healthcare operations support. Find a role that fits below and apply directly.
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Position Summary
The Sr. Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. Will work in conjunction with Project team in a very fast paced environment. This role will be based at our Downtown LA project site.
Responsibilities
- Answer and direct incoming calls, taking messages as necessary
- Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
- Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
- Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
- Set up vendor accounts for field office
- Process weekly payroll using LCP Tracker and assemble monthly pay requests to owner and monthly billings from subcontractors
- Produce manpower summary reports and process new hires
- Track and maintain subcontractor and supplier records
QUALIFICATIONS
- 7+ years administrative experience in the construction industry
- 5+ years experience with certified payroll, pay applications, AP & AR
- Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+ WPM
- Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
- Ability to work with all levels of project staff and organization
- Experience with Oracle preferred
Salary depends on experience. Range is $27.00 - 36.00 per hour.
McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.
Position Summary
The Sr. Project Administrator reports to the Project Manager and is responsible for office support, accounting administration and reporting necessary to keep project running smoothly. Will work in conjunction with Project team in a very fast paced environment. This role will be based at our Downtown LA project site.
Responsibilities
- Answer and direct incoming calls, taking messages as necessary
- Maintain filing system (including project directory, master file index and subcontractor index) and office supplies/equipment
- Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
- Assist project staff with project closeout responsibilities, accounting and maintenance of cost reports, assembly of progress reports and maintenance of project management database
- Set up vendor accounts for field office
- Process weekly payroll using LCP Tracker and assemble monthly pay requests to owner and monthly billings from subcontractors
- Produce manpower summary reports and process new hires
- Track and maintain subcontractor and supplier records
QUALIFICATIONS
- 7+ years administrative experience in the construction industry
- 5+ years experience with certified payroll, pay applications, AP & AR
- Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+ WPM
- Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
- Ability to work with all levels of project staff and organization
- Experience with Oracle preferred
Salary depends on experience. Range is $27.00 - 36.00 per hour.
McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.
See All 505+ Project Administrator Jobs in California
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Find Project Administrator JobsProject Administrator Jobs by City in California
Where California roles are concentrated, by current openings.
Project Administrator Job Market in California
A snapshot from current California openings, updated as new roles post.
Who's Hiring
- University of California - San Francisco24
- Revolution Medicines21
- DaVita14
- UCLA Health12
- Stanford Health Care11
Top Industries Hiring
- Healthcare & Medical Services116
- Education79
- Biotechnology & Pharmaceuticals72
- Technology & Software47
- Consulting & Professional Services37
What California Employers Look For
The qualifications that appear most often in project administrator jobs across California.
- Bachelor's degree in business administration, construction management, or a related field
- Two or more years of project coordination or administrative support experience
- Proficiency in project management software such as Microsoft Project, Smartsheet, or Asana
- Familiarity with California construction or public contract codes for construction-sector roles
- Strong documentation skills including meeting minutes, schedules, and status reporting
- Experience working within cross-functional teams in fast-paced California industry environments
Project Administrator Jobs in California: Frequently Asked Questions
How do you become a project administrator in California?
Most project administrators in California enter the field with a bachelor's degree in business, construction management, or a related discipline. California does not require a state-issued license for the general role, but those working in construction project administration benefit from familiarity with California's public contracting requirements. Earning a Certified Associate in Project Management credential from PMI strengthens competitiveness, and many candidates build experience through coordinator or administrative assistant roles before advancing.
How much do project administrators make in California?
Project administrators in California earn a median of about $120,910 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $69,180 for the lowest 10% to over $188,560 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire project administrators in California?
Employers hiring project administrators in California right now include University of California - San Francisco, Revolution Medicines, and DaVita, based on current listings on Migrate Mate as of June 2026. California's concentration of defense contractors, large health systems, and enterprise technology companies means consistent demand for project administration talent across the state year-round.
Which California cities have the most project administrator jobs?
San Francisco, Los Angeles, and San Diego have the most project administrator openings in California. Los Angeles anchors demand through its entertainment, aerospace, and healthcare industries, San Francisco and San Jose reflect the Bay Area's dense technology and software sector, and San Diego draws steady openings from its large defense and biotech employer base.
Are there remote project administrator jobs in California?
Yes, and more than many comparable roles. About 18% of project administrator openings tied to California are remote or hybrid as of June 2026, reflecting how much of the work centers on documentation, scheduling, and coordination rather than on-site presence. Administrative and reporting tasks are most commonly performed remotely, while construction and facilities-focused roles tend to require at least partial on-site attendance.
How can I get hired as a project administrator in California with little or no experience?
The most realistic entry path is through an administrative assistant or project coordinator role at a mid-size California technology firm, construction company, or healthcare system, where day-to-day exposure to project workflows builds relevant experience quickly. Large California employers like Kaiser Permanente and Northrop Grumman run structured administrative associate programs that accept candidates without direct project experience. Earning a Certified Associate in Project Management credential before applying demonstrates commitment and gives candidates a concrete edge in competitive California markets.
Where can I find and apply to project administrator jobs in California?
You can find and apply to project administrator jobs in California on Migrate Mate, which lists current openings from employers actively hiring across the state. Search the available roles, find the ones that match your experience and target area, and apply directly to the employer through the listing.
See All 505+ Project Administrator Jobs in California
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