Project Administrator Jobs in California
Project Administrator jobs in California are in high demand, with active hiring in technology, construction, healthcare, and government contracting stretching from entry-level coordinators through senior project administrators. Los Angeles, San Francisco, and San Diego are the largest hiring metros, where employers like Northrop Grumman, Kaiser Permanente, and Salesforce maintain deep and ongoing project administration needs. The most sought-after specialties are IT project coordination, construction project administration, and healthcare operations support. Find a role that fits below and apply directly.
Find Project Administrator JobsOverview
Showing 5 of 36+ Project Administrator jobs
Position
Project Administrator
Status
Full-Time, Non-Exempt
Compensation
$24.00/Hour
Reports To
Traffic Manager
Location
Irvine, CA (On-Site)
About Whimsocal Studios
Since 2009, Whimsocal Studios (formerly Orange Circle Studio) has been creating thoughtfully designed products that transform everyday moments into something extraordinary. Today, we are a growing portfolio of purpose-led brands across stationery, gifting, lifestyle, and baby categories, including Orange Circle Studio, Studio Oh!, Saturday Sundae, JuJuBe, Bella Tunno, and Scoops. Together, we create products that spark delight, celebrate everyday moments, and make a meaningful impact.
Everything we create is guided by one simple purpose: To Curate Small Joys. Whether it's bringing a smile through beautiful design, supporting independent artists, or giving back to our communities, we believe the smallest moments have the power to create the greatest impact.
At Whimsocal, our greatest strength is our people. We're a collaborative team of curious thinkers, creative problem-solvers, and passionate brand builders who believe creativity, innovation, and purpose can brighten everyday life. Together, we're creating brands that inspire joy, foster connection, and make a meaningful difference for our consumers, our retail partners, our employees, and the communities we serve.
Key Responsibilities
- Act as the liaison between our internal and external team members, sending clear instructions and specifications for production files to be completed.
- Create product specifications and send with final approved files to factories
- Receive, log, and route factory proofs of gift and dated items.
- Compare specifications against proofs noting any discrepancies.
- Identify and help resolve problems by clearly communicating issues with the appropriate departments (creative, production and/or sales) and following up until the problem is resolved.
- Review and route reprints of products and ensure that running changes have been made.
- Ensure that factory proofs are sent to artists and/or customers for approval as needed.
- Accurately maintain the “running changes” spreadsheet and communicate the changes to the Production team and the Traffic Manager as products are reprinted.
- Keep product archives well organized and clearly labeled.
- Other duties as assigned
Qualifications
- Bachelor’s degree
- Extremely detail-oriented, organized, and able to manage multiple projects and deadlines.
- Comfortable working independently while also collaborating with the team.
- Positive, flexible, and able to thrive in a high-volume, fast-paced creative environment. Excellent Microsoft Office skills and skilled in Power Point. Excellent written and verbal communication skills
Benefits
- Competitive salary Medical, Dental & Vision Insurance Flexible Spending Account 401(k) Paid Vacation, Sick Time & Holidays Employer-paid Long-Term Disability Employee Product Discounts Career Growth Opportunities
If you're passionate about people, thrive in a fast-paced environment, and want to help build a company that creates joy every day, we'd love to hear from you.
Whimsocal Studios is an Equal Opportunity Employer.
How to Apply
Please apply through our Indeed posting, or submit your resume directly to HR@whimsocal.com. Applications are reviewed on a rolling basis.
Whimsocal Studios is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.
Whimsocal Studios provides reasonable accommodations to qualified individuals with disabilities in the application process and in the performance of essential job functions. To request an accommodation, please contact HR@whimsocal.com.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
Pay: $24.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Position
Project Administrator
Status
Full-Time, Non-Exempt
Compensation
$24.00/Hour
Reports To
Traffic Manager
Location
Irvine, CA (On-Site)
About Whimsocal Studios
Since 2009, Whimsocal Studios (formerly Orange Circle Studio) has been creating thoughtfully designed products that transform everyday moments into something extraordinary. Today, we are a growing portfolio of purpose-led brands across stationery, gifting, lifestyle, and baby categories, including Orange Circle Studio, Studio Oh!, Saturday Sundae, JuJuBe, Bella Tunno, and Scoops. Together, we create products that spark delight, celebrate everyday moments, and make a meaningful impact.
Everything we create is guided by one simple purpose: To Curate Small Joys. Whether it's bringing a smile through beautiful design, supporting independent artists, or giving back to our communities, we believe the smallest moments have the power to create the greatest impact.
At Whimsocal, our greatest strength is our people. We're a collaborative team of curious thinkers, creative problem-solvers, and passionate brand builders who believe creativity, innovation, and purpose can brighten everyday life. Together, we're creating brands that inspire joy, foster connection, and make a meaningful difference for our consumers, our retail partners, our employees, and the communities we serve.
Key Responsibilities
- Act as the liaison between our internal and external team members, sending clear instructions and specifications for production files to be completed.
- Create product specifications and send with final approved files to factories
- Receive, log, and route factory proofs of gift and dated items.
- Compare specifications against proofs noting any discrepancies.
- Identify and help resolve problems by clearly communicating issues with the appropriate departments (creative, production and/or sales) and following up until the problem is resolved.
- Review and route reprints of products and ensure that running changes have been made.
- Ensure that factory proofs are sent to artists and/or customers for approval as needed.
- Accurately maintain the “running changes” spreadsheet and communicate the changes to the Production team and the Traffic Manager as products are reprinted.
- Keep product archives well organized and clearly labeled.
- Other duties as assigned
Qualifications
- Bachelor’s degree
- Extremely detail-oriented, organized, and able to manage multiple projects and deadlines.
- Comfortable working independently while also collaborating with the team.
- Positive, flexible, and able to thrive in a high-volume, fast-paced creative environment. Excellent Microsoft Office skills and skilled in Power Point. Excellent written and verbal communication skills
Benefits
- Competitive salary Medical, Dental & Vision Insurance Flexible Spending Account 401(k) Paid Vacation, Sick Time & Holidays Employer-paid Long-Term Disability Employee Product Discounts Career Growth Opportunities
If you're passionate about people, thrive in a fast-paced environment, and want to help build a company that creates joy every day, we'd love to hear from you.
Whimsocal Studios is an Equal Opportunity Employer.
How to Apply
Please apply through our Indeed posting, or submit your resume directly to HR@whimsocal.com. Applications are reviewed on a rolling basis.
Whimsocal Studios is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by federal, state, or local law.
Whimsocal Studios provides reasonable accommodations to qualified individuals with disabilities in the application process and in the performance of essential job functions. To request an accommodation, please contact HR@whimsocal.com.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.
Pay: $24.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
See All 36 Project Administrator Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
Find Project Administrator JobsProject Administrator Jobs by City in California
Where California roles are concentrated, by current openings.
Project Administrator Job Market in California
A snapshot from current California openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
- Technology & Software
- Construction & Real Estate
- Consulting & Professional Services
What California Employers Look For
The qualifications that appear most often in project administrator jobs across California.
- Bachelor's degree in business administration, construction management, or a related field
- Two or more years of project coordination or administrative support experience
- Proficiency in project management software such as Microsoft Project, Smartsheet, or Asana
- Familiarity with California construction or public contract codes for construction-sector roles
- Strong documentation skills including meeting minutes, schedules, and status reporting
- Experience working within cross-functional teams in fast-paced California industry environments
Project Administrator Jobs in California: Frequently Asked Questions
How do you become a project administrator in California?
Most project administrators in California enter the field with a bachelor's degree in business, construction management, or a related discipline. California does not require a state-issued license for the general role, but those working in construction project administration benefit from familiarity with California's public contracting requirements. Earning a Certified Associate in Project Management credential from PMI strengthens competitiveness, and many candidates build experience through coordinator or administrative assistant roles before advancing.
How much do project administrators make in California?
Project administrators in California earn a median of about $120,910 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $69,180 for the lowest 10% to over $188,560 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire project administrators in California?
Employers hiring project administrators in California right now include FirstService Residential, AECOM, and Jobot, based on current listings on Migrate Mate as of September 2026. California's concentration of defense contractors, large health systems, and enterprise technology companies means consistent demand for project administration talent across the state year-round.
Which California cities have the most project administrator jobs?
San Francisco, Irvine, and Costa Mesa have the most project administrator openings in California. Los Angeles anchors demand through its entertainment, aerospace, and healthcare industries, San Francisco and San Jose reflect the Bay Area's dense technology and software sector, and San Diego draws steady openings from its large defense and biotech employer base.
Are there remote project administrator jobs in California?
Yes, and more than many comparable roles. About 29% of project administrator openings tied to California are remote or hybrid as of September 2026, reflecting how much of the work centers on documentation, scheduling, and coordination rather than on-site presence. Administrative and reporting tasks are most commonly performed remotely, while construction and facilities-focused roles tend to require at least partial on-site attendance.
How can I get hired as a project administrator in California with little or no experience?
The most realistic entry path is through an administrative assistant or project coordinator role at a mid-size California technology firm, construction company, or healthcare system, where day-to-day exposure to project workflows builds relevant experience quickly. Large California employers like Kaiser Permanente and Northrop Grumman run structured administrative associate programs that accept candidates without direct project experience. Earning a Certified Associate in Project Management credential before applying demonstrates commitment and gives candidates a concrete edge in competitive California markets.
Where can I find and apply to project administrator jobs in California?
You can find and apply to project administrator jobs in California on Migrate Mate, which lists current openings from employers actively hiring across the state. Search the available roles, find the ones that match your experience and target area, and apply directly to the employer through the listing.
See All 36 Project Administrator Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
Find Project Administrator Jobs