Administrative Assistant Jobs in California
Administrative Assistant jobs in California are among the most active in the country, with strong demand concentrated in technology, healthcare, entertainment, and state government sectors and openings at every level from entry-level coordinator to senior executive assistant. The largest hiring markets are Los Angeles, San Francisco, and San Diego, where major employers such as Kaiser Permanente, the University of California system, and Salesforce maintain significant administrative workforces. The most in-demand specialties include executive support, legal administration, and healthcare office coordination. Find a role that fits below and apply directly.
Find Administrative Assistant JobsOverview
Showing 5 of 378+ Administrative Assistant jobs
Job Overview
We are seeking a dedicated and organized Administrative Assistant to support our executive staff. This role involves working closely with senior leadership to manage communications, coordinate schedules, and provide essential assistance to ensure smooth daily operations. The ideal candidate will be proactive, detail-oriented, and able to handle multiple tasks efficiently in a fast-paced environment.
Responsibilities
- Answering Phones
- Checking and responding to emails via outlook
- Collecting and distributing mail
- Organizing and maintaining files, records and supplies
- Organizing and maintaining engineering and geology library
- General administrative tasks including supporting field supervision with scheduling
- Scanning and electronic filing of project reports, maps, field and lab data
- Assist Billing Manager with emailing client invoices or uploading to Ariba or Supplier Portal
- Assist Billing Manager in all collection activities including printing statements, maintaining 60+day aging list and following up
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software for efficient office operations
- Strong computer literacy with excellent typing skills and data entry accuracy
- Exceptional organizational skills with the ability to multitask effectively in a fast-paced environment
- Excellent phone etiquette and communication skills for handling customer support and client inquiries via phone or email
- Adaptability to changing priorities and multitasking effectively, organized
- Previous office management or administrative experience that demonstrates reliability, attention to detail, and time management prowess
Join us in creating a positive impact through your organizational talents! This role is perfect for motivated individuals who thrive on helping others stay organized while delivering outstanding service. We value energetic professionals ready to contribute their skills in a collaborative setting.
Pay: $20.00 - $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Paid time off
Work Location: In person
See All 378+ Administrative Assistant Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
Find Administrative Assistant JobsAdministrative Assistant Jobs by City in California
Where California roles are concentrated, by current openings.
Administrative Assistant Job Market in California
A snapshot from current California openings, updated as new roles post.
Who's Hiring
- UCLA Health10
- UC Irvine Health6
- One Medical5
- DaVita4
- JPMorganChase4
Top Industries Hiring
- Technology & Software
- Education
- Sports & Recreation
- Healthcare & Medical Services
- Retail
What California Employers Look For
The qualifications that appear most often in administrative assistant jobs across California.
- Proficiency in Microsoft Office Suite and Google Workspace applications
- Minimum one to three years of administrative or office support experience
- Strong written and verbal communication skills for a professional California workplace
- Experience scheduling complex calendars and coordinating multi-party meetings
- Ability to handle confidential information with discretion and accuracy
- Familiarity with California-based document management or compliance procedures
Administrative Assistant Jobs in California: Frequently Asked Questions
How do you become a administrative assistant in California?
Most administrative assistant roles in California require a high school diploma or associate degree, with a bachelor's degree preferred at larger employers. No state-issued license is required, but completing a recognized office administration certificate program through a California community college strengthens your candidacy considerably. Building proficiency in tools like Salesforce or enterprise scheduling platforms and gaining experience in a specific California industry such as healthcare, tech, or legal services accelerates hiring.
How much do administrative assistants make in California?
Administrative assistants in California earn a median of about $89,000 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $58,060 for the lowest 10% to over $130,510 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire administrative assistants in California?
Employers hiring administrative assistants in California right now include UCLA Health, UC Irvine Health, and One Medical, based on current listings on Migrate Mate as of September 2026. California's large healthcare systems, technology headquarters, and entertainment studios are among the most consistent sources of administrative openings across the state.
Which California cities have the most administrative assistant jobs?
Los Angeles, San Diego, and San Francisco have the most administrative assistant openings in California. Los Angeles drives volume through its entertainment, healthcare, and legal industries, while San Francisco and San Jose reflect the dense concentration of technology headquarters in the Bay Area, and San Diego's biotech and defense sectors add consistent demand in the region.
Are there remote administrative assistant jobs in California?
Yes, and more than most fields. About 18% of administrative assistant openings tied to California are remote or hybrid as of September 2026, reflecting how much of this work involves email, calendar management, and document coordination that translates well to distributed settings. Executive support and tech-sector roles tend to have the highest remote availability.
How can I get hired as a administrative assistant in California with little or no experience?
The most realistic entry path is a part-time or temporary office support role placed through a California staffing agency, which gives you verifiable experience quickly. Large California employers such as the University of California campuses and Kaiser Permanente run new-hire and student worker programs that welcome candidates without prior experience. Moving laterally from customer service, reception, or retail coordinator roles is also common. Completing an office administration certificate at a California community college adds a concrete credential that separates you from other entry-level applicants.
Where can I find and apply to administrative assistant jobs in California?
You can find and apply to administrative assistant jobs in California on Migrate Mate, which lists current California openings. Find roles that fit your background and apply directly to the employers posting them.
See All 378+ Administrative Assistant Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
Find Administrative Assistant Jobs