Administrative Assistant Jobs in California
Administrative Assistant jobs in California are among the most active in the country, with strong demand concentrated in technology, healthcare, entertainment, and state government sectors and openings at every level from entry-level coordinator to senior executive assistant. The largest hiring markets are Los Angeles, San Francisco, and San Diego, where major employers such as Kaiser Permanente, the University of California system, and Salesforce maintain significant administrative workforces. The most in-demand specialties include executive support, legal administration, and healthcare office coordination. Find a role that fits below and apply directly.
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JOB DETAILS
Job Title: Administrative Assistant
Location: San Rafael, CA
Duration: 12+ Month (Possibility of extension)
SHORT DESCRIPTION:
• Looking to fill an Administrative Assistant, partnering with a Registered Associate, to provide assistance to a VISUALLY IMPAIRED (VI) Sr. Financial Advisor & his partner.
• Duties would include answering the phone, scheduling and providing translation of charts, research reports, equity analysis, etc. into a format that the system can read to the VI FA.
• Supports executives and administrative staff in general office duties and defers all significant decision making to management.
• Requires a high level of professionalism and business etiquette. Due to the confidential and sensitive nature of information to which the Executive Assistant may be exposed, discretion is required.
• Position calls for initiative, independence, and compliance. Must be able to learn quickly and to engage in a number of detailed tasks at once.
• Must have strong flexibility in regard to the duties assigned, and the hours necessary to complete them.
• Factors such as a specific college degree or multilingual fluency, may be preferred. Interest in furthering career in Financial Services preferred.
JOB DETAILS
Job Title: Administrative Assistant
Location: San Rafael, CA
Duration: 12+ Month (Possibility of extension)
SHORT DESCRIPTION:
• Looking to fill an Administrative Assistant, partnering with a Registered Associate, to provide assistance to a VISUALLY IMPAIRED (VI) Sr. Financial Advisor & his partner.
• Duties would include answering the phone, scheduling and providing translation of charts, research reports, equity analysis, etc. into a format that the system can read to the VI FA.
• Supports executives and administrative staff in general office duties and defers all significant decision making to management.
• Requires a high level of professionalism and business etiquette. Due to the confidential and sensitive nature of information to which the Executive Assistant may be exposed, discretion is required.
• Position calls for initiative, independence, and compliance. Must be able to learn quickly and to engage in a number of detailed tasks at once.
• Must have strong flexibility in regard to the duties assigned, and the hours necessary to complete them.
• Factors such as a specific college degree or multilingual fluency, may be preferred. Interest in furthering career in Financial Services preferred.
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Find Administrative Assistant JobsAdministrative Assistant Jobs by City in California
Where California roles are concentrated, by current openings.
Administrative Assistant Job Market in California
A snapshot from current California openings, updated as new roles post.
Who's Hiring
- Sutter Health66
- Carbon Health63
- Stanford Health Care61
- University of California - San Francisco55
- UCLA Health45
Top Industries Hiring
- Healthcare & Medical Services847
- Education289
- Technology & Software105
- Consulting & Professional Services50
- Non-Profit & Social Services42
What California Employers Look For
The qualifications that appear most often in administrative assistant jobs across California.
- Proficiency in Microsoft Office Suite and Google Workspace applications
- Minimum one to three years of administrative or office support experience
- Strong written and verbal communication skills for a professional California workplace
- Experience scheduling complex calendars and coordinating multi-party meetings
- Ability to handle confidential information with discretion and accuracy
- Familiarity with California-based document management or compliance procedures
Administrative Assistant Jobs in California: Frequently Asked Questions
How do you become a administrative assistant in California?
Most administrative assistant roles in California require a high school diploma or associate degree, with a bachelor's degree preferred at larger employers. No state-issued license is required, but completing a recognized office administration certificate program through a California community college strengthens your candidacy considerably. Building proficiency in tools like Salesforce or enterprise scheduling platforms and gaining experience in a specific California industry such as healthcare, tech, or legal services accelerates hiring.
How much do administrative assistants make in California?
Administrative assistants in California earn a median of about $89,000 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $58,060 for the lowest 10% to over $130,510 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire administrative assistants in California?
Employers hiring administrative assistants in California right now include Sutter Health, Carbon Health, and Stanford Health Care, based on current listings on Migrate Mate as of June 2026. California's large healthcare systems, technology headquarters, and entertainment studios are among the most consistent sources of administrative openings across the state.
Which California cities have the most administrative assistant jobs?
San Francisco, Los Angeles, and San Diego have the most administrative assistant openings in California. Los Angeles drives volume through its entertainment, healthcare, and legal industries, while San Francisco and San Jose reflect the dense concentration of technology headquarters in the Bay Area, and San Diego's biotech and defense sectors add consistent demand in the region.
Are there remote administrative assistant jobs in California?
Yes, and more than most fields. About 5% of administrative assistant openings tied to California are remote or hybrid as of June 2026, reflecting how much of this work involves email, calendar management, and document coordination that translates well to distributed settings. Executive support and tech-sector roles tend to have the highest remote availability.
How can I get hired as a administrative assistant in California with little or no experience?
The most realistic entry path is a part-time or temporary office support role placed through a California staffing agency, which gives you verifiable experience quickly. Large California employers such as the University of California campuses and Kaiser Permanente run new-hire and student worker programs that welcome candidates without prior experience. Moving laterally from customer service, reception, or retail coordinator roles is also common. Completing an office administration certificate at a California community college adds a concrete credential that separates you from other entry-level applicants.
Where can I find and apply to administrative assistant jobs in California?
You can find and apply to administrative assistant jobs in California on Migrate Mate, which lists current California openings. Find roles that fit your background and apply directly to the employers posting them.
See All 1,729+ Administrative Assistant Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
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