Executive Assistant Jobs in California
Executive Assistant jobs in California are among the most active in the country, with strong demand concentrated in technology, entertainment, finance, and venture capital, and openings at every level from coordinator to C-suite executive assistant. Los Angeles, San Francisco, and San Jose lead hiring, anchored by employers such as Apple, Warner Bros. Discovery, and Wells Fargo, all of which maintain large California operations with ongoing executive support needs. The most sought-after specialties are calendar and board management, investor relations support, and chief of staff adjacent roles requiring discretion and project coordination. Find a role that fits below and apply directly.
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Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success.
Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world.
Job Description
Turner & Townsend is seeking a highly organized, proactive, and business-focused Executive Assistant & Operations Manager to support senior leadership while overseeing key operational, governance, compliance, and administrative functions across the business.
This role serves as a trusted partner to leadership, ensuring priorities are effectively managed, business operations run efficiently, and governance, risk, and client care activities are coordinated and tracked.
Key Responsibilities:
Executive Support
- Provide proactive administrative support to senior leadership, including complex calendar management, meeting coordination, and travel planning.
- Anticipate priorities, identify potential issues, and take action to ensure effective execution of leadership objectives.
- Prepare briefing materials, presentations, reports, and executive communications.
- Plan and coordinate leadership, management, governance, and board meetings.
- Develop agendas, meeting materials, decision logs, action registers, and follow-up reports.
- Coordinate domestic and international travel arrangements and itineraries.
- Manage confidential and sensitive business information with discretion and professionalism.
- Serve as a key point of contact between leadership and internal and external stakeholders.
Operations & Business Management
- Coordinate operational activities to support business priorities and strategic objectives.
- Establish and maintain operational processes, procedures, and documentation.
- Track strategic initiatives, actions, and leadership commitments to ensure timely completion.
- Maintain operational records and reporting systems.
- Develop and maintain dashboards, trackers, and reporting tools for leadership teams.
- Produce regular reports related to operational performance, compliance activities, risk management, governance actions, and client care initiatives.
- Coordinate client care and satisfaction tracking activities.
- Maintain client action logs and monitor follow-through on commitments and improvement actions.
Governance, Compliance & Risk Management
- Maintain oversight of action items and accountability tracking across leadership teams.
- Support annual planning cycles, business reviews, and strategic planning activities.
- Support the implementation and maintenance of compliance programs, internal controls, and business policies.
- Maintain risk registers and monitor mitigation actions in partnership with leadership teams.
- Assist with audit preparation, policy reviews, governance reporting requirements, and business continuity activities.
- Monitor business risks, issues, and escalation items, ensuring appropriate visibility and follow-through.
- Ensure adherence to company policies, regulatory requirements, and client governance expectations.
- SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Qualifications
- Minimum of 5 years' experience supporting senior executives, business leaders, or operational functions.
- Demonstrated experience coordinating governance, compliance, risk management, or business operations activities.
- Exceptional organizational, communication, stakeholder management, and problem-solving skills.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Advanced proficiency with Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Success Measures
- Effective support of senior leadership and strategic priorities.
- Timely execution of leadership actions, governance activities, and business initiatives.
- Strong compliance and risk management oversight.
- Accurate and timely management reporting.
- Effective client care tracking and follow-through.
- Stakeholder satisfaction and operational excellence.
Additional Information
The salary range for this full-time role is $90K-$120K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.
- On-site presence and requirements may change depending on our client's needs.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/
All your information will be kept confidential according to EEO guidelines.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programs as we turn challenge into opportunity and complexity into success.
Our capabilities include program, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier program, project and cost management offering in markets around the world.
Job Description
Turner & Townsend is seeking a highly organized, proactive, and business-focused Executive Assistant & Operations Manager to support senior leadership while overseeing key operational, governance, compliance, and administrative functions across the business.
This role serves as a trusted partner to leadership, ensuring priorities are effectively managed, business operations run efficiently, and governance, risk, and client care activities are coordinated and tracked.
Key Responsibilities:
Executive Support
- Provide proactive administrative support to senior leadership, including complex calendar management, meeting coordination, and travel planning.
- Anticipate priorities, identify potential issues, and take action to ensure effective execution of leadership objectives.
- Prepare briefing materials, presentations, reports, and executive communications.
- Plan and coordinate leadership, management, governance, and board meetings.
- Develop agendas, meeting materials, decision logs, action registers, and follow-up reports.
- Coordinate domestic and international travel arrangements and itineraries.
- Manage confidential and sensitive business information with discretion and professionalism.
- Serve as a key point of contact between leadership and internal and external stakeholders.
Operations & Business Management
- Coordinate operational activities to support business priorities and strategic objectives.
- Establish and maintain operational processes, procedures, and documentation.
- Track strategic initiatives, actions, and leadership commitments to ensure timely completion.
- Maintain operational records and reporting systems.
- Develop and maintain dashboards, trackers, and reporting tools for leadership teams.
- Produce regular reports related to operational performance, compliance activities, risk management, governance actions, and client care initiatives.
- Coordinate client care and satisfaction tracking activities.
- Maintain client action logs and monitor follow-through on commitments and improvement actions.
Governance, Compliance & Risk Management
- Maintain oversight of action items and accountability tracking across leadership teams.
- Support annual planning cycles, business reviews, and strategic planning activities.
- Support the implementation and maintenance of compliance programs, internal controls, and business policies.
- Maintain risk registers and monitor mitigation actions in partnership with leadership teams.
- Assist with audit preparation, policy reviews, governance reporting requirements, and business continuity activities.
- Monitor business risks, issues, and escalation items, ensuring appropriate visibility and follow-through.
- Ensure adherence to company policies, regulatory requirements, and client governance expectations.
- SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
Qualifications
- Minimum of 5 years' experience supporting senior executives, business leaders, or operational functions.
- Demonstrated experience coordinating governance, compliance, risk management, or business operations activities.
- Exceptional organizational, communication, stakeholder management, and problem-solving skills.
- Ability to manage multiple priorities and work effectively in a fast-paced environment.
- Advanced proficiency with Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Success Measures
- Effective support of senior leadership and strategic priorities.
- Timely execution of leadership actions, governance activities, and business initiatives.
- Strong compliance and risk management oversight.
- Accurate and timely management reporting.
- Effective client care tracking and follow-through.
- Stakeholder satisfaction and operational excellence.
Additional Information
The salary range for this full-time role is $90K-$120K per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.
- On-site presence and requirements may change depending on our client's needs.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/
All your information will be kept confidential according to EEO guidelines.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
See All 432+ Executive Assistant Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
Find Executive Assistant JobsExecutive Assistant Jobs by City in California
Where California roles are concentrated, by current openings.
Executive Assistant Job Market in California
A snapshot from current California openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Technology & Software
- Healthcare & Medical Services
- Investment & Asset Management
- Retail
- Electronics & Hardware
What California Employers Look For
The qualifications that appear most often in executive assistant jobs across California.
- Associate or bachelor's degree preferred by most California employers hiring executive assistants
- Five or more years of executive support experience at the C-suite or VP level
- Proficiency in Google Workspace and Microsoft Office Suite, including advanced calendar tools
- Strong written and verbal communication skills for internal and external stakeholder coordination
- Experience managing confidential information across legal, financial, or board-level contexts
- Ability to coordinate domestic and international travel, including complex multi-leg itineraries
Executive Assistant Jobs in California: Frequently Asked Questions
How do you become a executive assistant in California?
There is no state-issued license or certification required to work as an executive assistant in California. Most employers expect at minimum an associate degree, though a bachelor's degree in business administration, communications, or a related field is increasingly preferred at the C-suite level. Completing a professional certificate in administrative management through a California community college or a nationally recognized program such as the Certified Administrative Professional designation strengthens candidacy considerably in competitive California markets.
How much do executive assistants make in California?
Executive assistants in California earn a median of about $89,000 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $58,060 for the lowest 10% to over $130,510 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire executive assistants in California?
Employers hiring executive assistants in California right now include Target, WD, and Amazon, based on current listings on Migrate Mate as of October 2026. California's concentration of technology headquarters, entertainment studios, and major financial institutions means executive assistant roles here often carry higher responsibility and scope than comparable positions in other states.
Which California cities have the most executive assistant jobs?
San Francisco, Los Angeles, and San Diego consistently have the most executive assistant openings in California. The distribution follows where corporate headquarters, major entertainment studios, and technology campuses are concentrated, meaning that even smaller cities in the Bay Area and greater Los Angeles metro appear on this list because large anchor employers are based there and maintain dedicated executive support teams year-round.
Are there remote executive assistant jobs in California?
Yes, though they are less common than in purely analytical or writing-based roles, since executive assistants are frequently needed on-site for in-person scheduling, office operations, and executive travel logistics. About 51% of executive assistant openings tied to California are remote or hybrid as of October 2026. The portions of the role most likely to shift remote are communications management, calendar coordination, and expense reporting rather than office or facilities oversight.
How can I get hired as a executive assistant in California with little or no experience?
The most realistic entry path is starting as an administrative coordinator or office coordinator at a mid-size California company and building up to executive-facing responsibilities. Large California employers in technology and entertainment, including studios and campus-based tech firms, run coordinator rotations and internal promotion tracks that move strong performers into executive assistant roles within one to two years. A community college certificate in business administration and demonstrated proficiency in enterprise scheduling tools give candidates without prior experience a meaningful edge in screening.
Where can I find and apply to executive assistant jobs in California?
You can find and apply to executive assistant jobs in California on Migrate Mate, which lists current California openings across industries and experience levels. Search the listings for roles that match your background, review each posting for requirements and location, and apply directly to the ones that fit.
See All 432+ Executive Assistant Jobs in California
Find roles in California that match your experience and apply in just a few clicks.
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