Executive Assistant Jobs in California
Executive Assistant jobs in California are among the most active in the country, with strong demand concentrated in technology, entertainment, finance, and venture capital, and openings at every level from coordinator to C-suite executive assistant. Los Angeles, San Francisco, and San Jose lead hiring, anchored by employers such as Apple, Warner Bros. Discovery, and Wells Fargo, all of which maintain large California operations with ongoing executive support needs. The most sought-after specialties are calendar and board management, investor relations support, and chief of staff adjacent roles requiring discretion and project coordination. Find a role that fits below and apply directly.
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- Paid time off
- Bonus based on performance
This is a role for someone who thinks in checklists and follow-ups: the person who notices the contract nobody signed and the renewal date three weeks out.
Key Responsibilities
Executive Support & Calendar (approx. 35%)
- Own the owner's calendar: schedule meetings across entities, resolve conflicts, and send confirmations and reminders
- Coordinate travel, appointments, and logistics
- Prepare meeting materials and agendas; take notes and circulate action items
- Manage and triage incoming correspondence, draft routine responses
- Serve as a professional point of contact for external parties on the owner's behalf
- Maintain project trackers and status logs across affiliated companies; update regularly and flag items falling behind schedule
- Follow up with internal and external parties on outstanding deliverables and deadlines
- Coordinate schedules and materials for project meetings and check-ins
- Conduct basic research and compile findings into clear summaries
- Track recurring business deadlines — license and registration renewals, filings, contract dates — and surface them well in advance
- Organize contracts, agreements, and business records; maintain a clear document index by entity
- Assemble and route documents for review and signature; track what is outstanding
- Maintain lease files, insurance certificates, and vendor agreements
- Monitor lease expiration and renewal dates and raise them ahead of time
- Maintain organized digital and physical filing systems across all locations
General Business Support (approx. 15%)
- Coordinate with vendors and service providers on scheduling, quotes, and follow-up
- Manage office supplies, equipment, and facility needs across both locations
- Prepare and organize expense documentation for bookkeeping review
- Maintain contact lists, account credentials, and reference documentation
- Support ad hoc administrative needs as they arise across the business
Required
- 2+ years in executive support, administrative coordination, or project coordination
- Strong working knowledge of Google Workspace or Microsoft Office, especially calendar tools and spreadsheets
- Track record of managing multiple deadlines without dropping any of them
- Clear, professional, warm written and verbal communication
- Demonstrated discretion handling confidential business and personal information
- Able to work on-site in Pleasanton
- Experience supporting a business owner or executive with multiple ventures
- Exposure to real estate, investments, or professional services
- Familiarity with project tracking tools (Asana, Monday, Notion, or similar)
Please submit your resume along with a short note about why this mix of work appeals to you.
hr@aurum.pe
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Find Executive Assistant JobsExecutive Assistant Jobs by City in California
Where California roles are concentrated, by current openings.
Executive Assistant Job Market in California
A snapshot from current California openings, updated as new roles post.
Who's Hiring
- Target16
- Amazon4
- JPMorganChase4
- Apple3
- Coupang3
Top Industries Hiring
- Technology & Software14
- Biotechnology & Pharmaceuticals6
- Retail5
- Healthcare & Medical Services5
- Education4
What California Employers Look For
The qualifications that appear most often in executive assistant jobs across California.
- Associate or bachelor's degree preferred by most California employers hiring executive assistants
- Five or more years of executive support experience at the C-suite or VP level
- Proficiency in Google Workspace and Microsoft Office Suite, including advanced calendar tools
- Strong written and verbal communication skills for internal and external stakeholder coordination
- Experience managing confidential information across legal, financial, or board-level contexts
- Ability to coordinate domestic and international travel, including complex multi-leg itineraries
Executive Assistant Jobs in California: Frequently Asked Questions
How do you become a executive assistant in California?
There is no state-issued license or certification required to work as an executive assistant in California. Most employers expect at minimum an associate degree, though a bachelor's degree in business administration, communications, or a related field is increasingly preferred at the C-suite level. Completing a professional certificate in administrative management through a California community college or a nationally recognized program such as the Certified Administrative Professional designation strengthens candidacy considerably in competitive California markets.
How much do executive assistants make in California?
Executive assistants in California earn a median of about $89,000 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $58,060 for the lowest 10% to over $130,510 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire executive assistants in California?
Employers hiring executive assistants in California right now include Target, Amazon, and JPMorganChase, based on current listings on Migrate Mate as of September 2026. California's concentration of technology headquarters, entertainment studios, and major financial institutions means executive assistant roles here often carry higher responsibility and scope than comparable positions in other states.
Which California cities have the most executive assistant jobs?
San Francisco, Los Angeles, and San Diego consistently have the most executive assistant openings in California. The distribution follows where corporate headquarters, major entertainment studios, and technology campuses are concentrated, meaning that even smaller cities in the Bay Area and greater Los Angeles metro appear on this list because large anchor employers are based there and maintain dedicated executive support teams year-round.
Are there remote executive assistant jobs in California?
Yes, though they are less common than in purely analytical or writing-based roles, since executive assistants are frequently needed on-site for in-person scheduling, office operations, and executive travel logistics. About 41% of executive assistant openings tied to California are remote or hybrid as of September 2026. The portions of the role most likely to shift remote are communications management, calendar coordination, and expense reporting rather than office or facilities oversight.
How can I get hired as a executive assistant in California with little or no experience?
The most realistic entry path is starting as an administrative coordinator or office coordinator at a mid-size California company and building up to executive-facing responsibilities. Large California employers in technology and entertainment, including studios and campus-based tech firms, run coordinator rotations and internal promotion tracks that move strong performers into executive assistant roles within one to two years. A community college certificate in business administration and demonstrated proficiency in enterprise scheduling tools give candidates without prior experience a meaningful edge in screening.
Where can I find and apply to executive assistant jobs in California?
You can find and apply to executive assistant jobs in California on Migrate Mate, which lists current California openings across industries and experience levels. Search the listings for roles that match your background, review each posting for requirements and location, and apply directly to the ones that fit.
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