Executive Assistant Jobs in Florida

Job Summary

Virtual Executive Assistant

Business Development & Operations

Position: Part-TimeSchedule: Flexible, approximately 10–15 hours weekly

Compensation: $500–$800 monthly initially, based on experience, agreed hours, and responsibilities

Growth Opportunity: Potential for increased hours and compensation based on performance and business growth.

About the Position

We are seeking a highly organized, resourceful, proactive Virtual Executive Assistant to support an entrepreneur managing multiple businesses in the automotive detailing, commercial cleaning, private healthcare, and professional services industries.

The ideal candidate is more than an administrative assistant. We are looking for a self-motivated professional who can identify opportunities, implement systems, execute projects, and actively support business development.

This position is ideal for someone who enjoys working with entrepreneurs, managing multiple priorities, and helping small businesses grow.

Key Responsibilities

Business Development & Marketing

• Research and identify potential customers and business opportunities.
• Conduct professional outreach to prospective commercial clients.
• Follow up on leads, estimates, proposals, and inquiries.
• Assist with marketing campaigns and promotional activities.
• Coordinate social media content and digital marketing efforts.
• Develop and maintain customer prospect lists.
• Track leads, conversions, and business development activities.

Executive & Administrative Support

• Manage calendars, appointments, reminders, and deadlines.
• Organize business emails, documents, and records.
• Coordinate meetings and follow-up communications.
• Maintain task lists and project management systems.
• Assist with selected personal administrative responsibilities.
• Prepare weekly progress reports and action plans.

Business Operations

• Assist with implementing standard operating procedures.
• Organize customer databases and CRM systems.
• Monitor unfinished projects and outstanding tasks.
• Coordinate activities across multiple businesses.
• Identify opportunities to improve efficiency and productivity.
• Research tools and automation systems that streamline operations.

Required Qualifications

• Minimum 2–3 years of experience as an executive assistant, virtual assistant, business operations assistant, or similar role.
• Experience supporting entrepreneurs or small-business owners.
• Strong organizational and time-management skills.
• Experience with customer outreach, lead generation, and sales follow-ups.
• Excellent written and verbal English communication skills.
• Proficiency with Google Workspace, Microsoft Office, and CRM software.
• Familiarity with ChatGPT and other AI productivity tools.
• Ability to work independently and manage competing priorities.
• Strong problem-solving skills and attention to detail.
• Professionalism, discretion, and confidentiality.
• Experience with social media marketing.

We want someone who:

• Takes initiative without requiring constant supervision.
• Can turn ideas into actionable plans.
• Understands that increasing revenue is a major priority.
• Communicates clearly and consistently.
• Is comfortable providing accountability and progress updates.
• Can independently research problems and recommend solutions.

Please submit:

• Your resume or professional profile.

Important: Applications should include a brief response to this question:

“If you were hired to support an entrepreneur managing four businesses, what would your first 30 days look like, and how would you prioritize generating revenue?”

We are looking for a long-term professional relationship with opportunities for growth.

Work Location: Hybrid remote in Lake Worth, FL 33467