Executive Assistant Jobs in Florida

Position Summary:

Plans and carries out administrative functions in support of the COO/CMO/CNO/CQO/CFO/AVP, requiring considerable knowledge of the organization.

Responsibilities:

- Provides advanced, diversified and confidential administrative support requiring broad and comprehensive clerical/secretarial experience, skill and knowledge of organization policies and practices for the COO/CMO/CNO/CQO/CFO/AVP.
- Has significant contact with senior management and organizational data.
- Interacts professionally with all levels of management.
- Significant employee contact and outstanding customer service to children and their families.
- Establishes and maintains strong relationships with employees, senior management, board members, medical staff and various external contacts.
- Must be able to handle all confidential meetings and correspondence with discretion.
- Performs significant administrative duties with multiple priorities and tasks.
- Organizes and expedites flow of work through the COO/CMO/CNO/CQO/CFO/AVP.
- Provides work direction to other clerical personnel within the department.
- Organizes meetings including distributing materials, set up of audio/visual equipment, arranging for refreshments or catering and transcribing minutes.
- Schedules and maintains calendars of appointments, meetings, and travel itineraries and coordinates related duties such as flights, hotel and transportation arrangements.
- Creates, prepares, coordinates and maintains presentations, including charts and graphs, databases and spreadsheets.
- Prepares, monitors, or assists with the preparation of various budgets.
- Recommends and help to implement processes which facilitate cost reduction.
- Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
- Conducts Internet research, data collection and some analysis of information.
- Coordinates special events.
- Answers phone calls, routes callers, takes messages and resolves routine and sometimes complex inquiries.
- Responds to callers and visitors not requiring the attention of the COO/CMO/CNO/CQO/CFO/AVP utilizing significant discretion in varied areas.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
- Maintains compliance with all Orlando Health policies and procedures.

EDUCATION/TRAINING

- Associate’s Degree or can demonstrate proof of completion within 12 months of hire date.
- Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in addition to the requirements listed in the Experience section).
- Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

Experience

Five (5) years of customer service, administrative, secretarial or related experience.