Executive Assistant Jobs in Miami, FL

DO WHAT YOU LOVE!

Unique Vacations, Inc. - an affiliate of the worldwide representative for Sandals Resorts and Beaches Resorts - is seeking a forward-thinking Executive Administrative Assistant to join its remarkable Miami-based, in-house team.

WHO ARE WE?

Unique Vacations, Inc. is an affiliate of the worldwide representative of Sandals Resorts and Beaches Resorts. We provide exclusive, marketing, public relations, advertising, promotions, and creative services to showcase the Luxury Included experience, which guests have come to adore for 40 years and counting for Sandals & Beaches Resorts.

You can learn more about the brands we represent by visiting www.sandals.com and www.beaches.com.

We are ever-dedicated to our customers, vendors, and our most precious commodity - our TEAM! At Unique Vacations, Inc. we know our company is most powerful when everyone can make their mark. When you do what you love, you will be empowered to create the future that you want!

APPLY, CREATE, IMPACT:

If you’re ready to make an impact on one of the world’s most renowned hospitality brands, we invite you to apply for the Executive Administrative Assistant via our career portal: http://www.uvcareers.com/

JOB DESCRIPTION:

Under the direct supervision of the Executive Vice President of Sales and Industry Relations this position provides administrative duties for the Executive Vice President of Sales and Industry Relations and office support for the department. In addition to typing, filing, and scheduling, perform duties such as preparing reports and financial data, coordination of meetings, travel arrangements and conferences, screening and fielding calls, managing calendars, and working on special projects. This individual requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, outside clients and vendors. The Executive Administrative Assistant must be detail oriented, accurate, and able to act autonomously with minimal supervision. This position requires a high level of attention to detail and follow-up on action items and tracking/meeting deadlines. Professionalism is one of our Values and expected of every employee, and particularly for this role.

In addition, he/ she is also responsible for answering non-routine correspondence and assembling highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommending changes in office practices or procedures.

This individual is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, and organized. Assuring a steady completion of workload in a timely manner is key to success in this position. The

successful candidate will have excellent customer service skills and be outcome oriented. The ability to work in a fast-paced environment with strong time- management skills, attention to detail, ability to prioritize and strong problem skills are essential. This individual must be able to manage sensitive information with the highest degree of integrity and confidentiality.

JOB ROLES AND RESPONSIBILITIES:

• Acting as liaison between EVP and other staff
• Maintain EVP’s Calendar
• Arrange EVP’s travel schedule (including air, hotel, car rental)
• Reads and routes incoming mail for EVP.
• Answers and screens EVP and other Sales Team telephone calls
• Prepare Agency Profile Briefs for EVP
• Compose and send emails to the Travel Advisor database on behalf of the EVP.
• Assist with special projects at EVP’s request.
• Draft and send Letters as needed.
• Assist with various Sales functions.
• Organize events (Breakfasts, Luncheons, and Dinners)

COMPETENCE REQUIREMENTS:

• Excellent typing and writing skills a must.
• Must have excellent people skills, customer service, and telephone etiquette.
• Must be able to multi-task and prioritize accordingly.
• Detail oriented and possess organizational skills.
• Must have the ability to work independently as well as in a team setting.
• Must have problem solving ability.
• Work well under pressure and with deadlines.
• Ability to work with minimum supervision and flexibility to work long hours and occasionally a few hours on weekends as needed by EVP.
• Excellent verbal and written skills
• Detailed oriented and excellent organizational skills.
• Social media savvy
• Computer skills – MS Office applications, MS Word, Excel, Power Point, Internet
• Prior administrative experience a must.
• Must be able to travel sometimes unexpectedly for a few days at a time.

BENEFITS:

We offer a full benefits package including:

Additional perk: After 6 months of continuous employment, you may visit the resorts we represent at a discounted rate.

Once you visit one of the properties, you will not only experience the best of what the brand has to offer but you will get to see first-hand what makes us so passionate and most of all so “Unique”.

ABOUT UNIQUE VACATIONS: