Executive Assistant Jobs in San Jose, CA

The Opportunity
We are looking for an experienced Executive Assistant to support the Vice President of Research and AI Technology based in our San Jose office..
This is a highly trusted position suited for someone who brings a true thought-partner mindset — able to quickly grasp context, anticipate needs, flag risks, and offer sound recommendations.
Success in this role requires exceptional attention to detail, strong business judgment, and the ability to operate calmly and effectively under pressure. The ideal candidate is comfortable acting as connective tissue across leaders and functions, builds influence quickly in a large global organization, and demonstrates the highest level of integrity, emotional intelligence, and discretion.

What You'll Do

Maintain a highly complex and rapidly changing calendar; coordinate scheduling and filter and manage commitments

Arrange a significant volume of domestic and international travel

Plan and support quarterly All Hands and team onsites

Support space planning and seating logistics for the team, coordinating with Workplace/Facilities as needed

Process business expenses and purchase orders on behalf of the VP

Collaborate regularly with cross-functional Administrative & Executive Assistants, and provide backup coverage during vacations/illness

Partner closely with the Chief of Staff and the Research and AI leadership team to sustain the operating rhythm and help drive key initiatives forward

Support leadership meetings, offsites, and organizational forums through scheduling, logistics , preparation, and follow-through

What You'll Need to Succeed

Bachelor's degree or equivalent work experience

7+ years of relevant experience

Strong attention to detail while working effectively with minimal direction

Clear, concise, executive-level communication

Ability to remain flexible, embrace change, and manage expectations in ambiguous or fast-changing situations

Sound judgment in handling confidential information with integrity and discretion

Ability to juggle multiple demands at once — from the mundane to the strategic — and prioritize conflicting requests and deadlines

Willingness to travel occasionally to provide on-site support at events/conferences

Proficiency with Microsoft Office (Word, Excel, PowerPoint, Teams, SharePoint) and other productivity tools (Slack, email, calendaring)

A positive, proactive, can-do attitude in a fast-paced, ever-changing environment

About Adobe
Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe’s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.

Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We’re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.

Let’s Adobe together
At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture , focus on people, purpose and community , Adobe for All , comprehensive benefits programs , the stories we tell , the customers we serve, and how you can help us advance our mission of empowering everyone to create.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.

Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call +1 408-536-3015.

AI Use Guidelines for Interviews:
Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process.

At Adobe, we empower employees to innovate with AI — and we look for candidates eager to do the same. As part of the hiring experience, we provide clear guidance on where AI is encouraged during the process and where it’s restricted during live interviews. See how we think about AI in the hiring experience .

Expected Pay Range: Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $84,200 -- $174,700 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

In California, the pay range for this position is $120,700 - $174,700

At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:
California :
Fair Chance Ordinances
Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.

Colorado:
Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:
Massachusetts Legal Notice
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.