Administrative Assistant Jobs in San Francisco, CA
Administrative Assistant jobs in San Francisco concentrate in the Financial District, SoMa, and the Civic Center corridor, with strong demand from technology firms, financial services companies, healthcare organizations, and legal practices. Employers hiring right now include BAL, Adobe, and DaVita. Scan the live roles below and apply to whichever ones fit.
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Work is Sweet!
'Quality without Compromise' is not just a motto at See’s Candies. It is the most important ingredient in our recipe for success. See’s Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service.
See’s is a leader in the confectionery industry with over 250 retail shops across the USA, a growing e-commerce business, and expanding opportunities internationally. We are seeking friendly, enthusiastic individuals who are passionate about helping us grow and thrive in our second century.
Job Description Summary:
This position provides administrative and clerical support to the Packing Manager and Packing Supervisor.Job Description:
Job Description
- Provides secretarial and clerical support to department management personnel, including:
- Type all documents, correspondence, reports and purchase orders
- Answer telephones, provide customer service and route calls to appropriate staff member
- Sort and distribute daily mail
- Organize and maintain files
- Print ingredient and other labels
- Compiles the complete set of quota information from the various selling departments.
- Maintains and updates:
- Daily production reports
- Inputs scheduling information into computer; prints and distributes usage sheets.
- Schedules and verifies inter-company shipments.
- Processes employee timecards. Prepares clock changes and vacation requests.
- Coordinates with Purchasing and Shipping on bulk candy and packaging material availability (Ross System)
- Calculates production information; confirms numbers with Shipping and Accounting.
- Assists with special projects as assigned by management.
MINIMUM QUALIFICATIONS:
- Bilingual skills a plus: Spanish or Cantonese
- Workday Experience a plus.
- Demonstrated proficiency with PC’s, including Word and Excel (graphs, tables, spreadsheets).
- Excellent verbal and written communication skills.
- Strong organizational and time management skills, detail oriented, ability to handle multiple tasks.
- Strong analytical skills, ability to manipulate numerical data.
- Must work well without direct supervision.
- Two to three years’ experience in an administrative support function.
Payrate $25 - $30 per hour depending on experience.
See's is an EOE
See’s will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).
Work is Sweet!
'Quality without Compromise' is not just a motto at See’s Candies. It is the most important ingredient in our recipe for success. See’s Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service.
See’s is a leader in the confectionery industry with over 250 retail shops across the USA, a growing e-commerce business, and expanding opportunities internationally. We are seeking friendly, enthusiastic individuals who are passionate about helping us grow and thrive in our second century.
Job Description Summary:
This position provides administrative and clerical support to the Packing Manager and Packing Supervisor.Job Description:
Job Description
- Provides secretarial and clerical support to department management personnel, including:
- Type all documents, correspondence, reports and purchase orders
- Answer telephones, provide customer service and route calls to appropriate staff member
- Sort and distribute daily mail
- Organize and maintain files
- Print ingredient and other labels
- Compiles the complete set of quota information from the various selling departments.
- Maintains and updates:
- Daily production reports
- Inputs scheduling information into computer; prints and distributes usage sheets.
- Schedules and verifies inter-company shipments.
- Processes employee timecards. Prepares clock changes and vacation requests.
- Coordinates with Purchasing and Shipping on bulk candy and packaging material availability (Ross System)
- Calculates production information; confirms numbers with Shipping and Accounting.
- Assists with special projects as assigned by management.
MINIMUM QUALIFICATIONS:
- Bilingual skills a plus: Spanish or Cantonese
- Workday Experience a plus.
- Demonstrated proficiency with PC’s, including Word and Excel (graphs, tables, spreadsheets).
- Excellent verbal and written communication skills.
- Strong organizational and time management skills, detail oriented, ability to handle multiple tasks.
- Strong analytical skills, ability to manipulate numerical data.
- Must work well without direct supervision.
- Two to three years’ experience in an administrative support function.
Payrate $25 - $30 per hour depending on experience.
See's is an EOE
See’s will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).
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Find Administrative Assistant JobsAdministrative Assistant Job Market in San Francisco
Who's Hiring
- BAL16
- Adobe16
- DaVita16
- Related16
- Gap16
Top Industries Hiring
- Investment & Asset Management
Administrative Assistant Jobs in San Francisco: Frequently Asked Questions
How do I get a administrative assistant job in San Francisco?
Focus on sectors that drive the most hiring in San Francisco: technology companies in SoMa and Mission Bay, financial services firms in the Financial District, healthcare systems anchored around UCSF and Kaiser, and law firms clustered near the Civic Center. Candidates who combine calendar management, expense reporting, and proficiency with tools like Google Workspace or Salesforce stand out. Applying directly to company careers pages while targeting mid-size firms often moves faster than chasing the largest employers.
Which companies hire administrative assistants in San Francisco?
Employers hiring administrative assistants in San Francisco right now include BAL, Adobe, and DaVita, based on current listings on Migrate Mate as of September 2026. San Francisco's mix of enterprise tech headquarters, global financial institutions, hospital networks, and boutique professional services firms means consistent year-round openings across a wide range of office environments.
Are there remote administrative assistant jobs in San Francisco?
Yes, though availability varies by role type. About 63% of administrative assistant openings tied to San Francisco are remote or hybrid as of September 2026, with fully remote positions more common for roles focused on scheduling, correspondence, and data entry than for executive assistant positions that require in-person presence. Technology companies in the city tend to offer the most hybrid flexibility.
How can I get a administrative assistant job in San Francisco with little or no experience?
The most realistic entry path in San Francisco is through temp-to-hire placements at staffing agencies that serve downtown firms, which regularly fill short-term contracts that convert to full-time roles. Smaller tech startups in SoMa, nonprofit organizations in the Tenderloin and Mission districts, and healthcare clinics affiliated with UCSF frequently hire entry-level candidates willing to handle reception, scheduling, and general office support. Demonstrating fluency with Google Workspace and a willingness to take on coordinator responsibilities accelerates advancement.
Which industries hire the most administrative assistants in San Francisco?
San Francisco administrative assistant roles concentrate in Investment & Asset Management, based on current listings on Migrate Mate as of September 2026. San Francisco's density of technology headquarters, major financial institutions, large hospital systems, and prominent law firms creates sustained demand for administrative support professionals with industry-specific knowledge across these sectors.
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