Administrative Assistant Jobs in Los Angeles, CA
Administrative Assistant jobs in Los Angeles are in strong demand across Downtown LA, Century City, and the Westside, with active hiring in entertainment, healthcare, law, and real estate. Employers hiring right now include University of Southern California, Keck Medicine of USC, and Rimkus. See the openings below and apply to the ones that match your experience.
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Showing 5 of 425+ Administrative Assistant jobs
EMPLOYMENT TYPE
F/T Non-exempt
UNIT
Human Resources and Volunteer Services
OPEN DATE
07/31/2026
Position Summary:
The Administrative Assistant provides support to the Human Resources & Volunteer Services Office and Finance departments to securely maintain various personnel and volunteer records, finance files, and documents of the institution. Assist with files, database management, recruitment activities, accounts receivables, benefits administration, and other administrative tasks to support the departments.
Essential Duties and Responsibilities
- Deals with confidential files and documents. Performs daily administrative duties such as filing, photocopying, scanning, updating documents and forms, and maintaining correspondence.
- Assist with employment recruitment activities: tracking open position paperwork, job descriptions, updating job hotline, website job postings, processing employment applications and correspondence, verifications of employment, monitoring HR email account, set up interviews for hiring managers and selection committee, and maintain recruitment files.
- Assist with confidential employee file record maintenance, finance/banking files, and miscellaneous reports. Update database with employee information. Maintain personnel changes, compensation, performance reviews/evaluations, mandatory training tracking, preparing new hire orientation/on boarding, and termination paperwork records. Requires a clear Background and credit check.
- Assist Volunteer Program & HR Manager with maintaining volunteer records and other administrative tasks to support volunteer program. Includes new volunteer application process, tracking of training completion, and responding to inquiries about the volunteer program. Assist with preparing volunteer opportunity postings and communications. Assist with scheduling training sessions and department volunteer schedules.
- Assist Staff Accountant with accounts receivables and related reports. Sorts daily mail and routes correspondence to the appropriate department.
- Assist with benefits administration tracking and paperwork. Includes statement reconciliation, check request, enrollment paperwork, and submitting changes to the insurance carriers or benefits broker as needed. Assist with records management of Workers Compensation paperwork. Follow up with employees as needed to maintain records.
- Assist with annual file maintenance, storage, and secure disposal of records. Able to work cross departmentally with confidential materials to provide report as needed. Assist with annual record keeping and preparation for audit.
- Assist with other museum and unit sponsored events as needed including Volunteer Recognition and Holiday Party for Staff & Volunteers. Occasional weekend and evening hours are required.
-
Staff members must be able to work with visitors of all ages to support the various events sponsored by the Museum. Each staff member will be expected to work on a minimum of three museum-wide events per year:
- JANM’s Gala & Online Auction—(off-site) typically held in the Spring (April–May)
- JANM’s Oshogatsu Family Festival (January)
- JANM’s Natsumatsuri Family Festival (August)
This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.
Knowledge, Skills, and Abilities
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions outlined above.
Education
Bachelor’s degree preferred; or an equivalent combination of education and experience in office administration, business management, human resources, and finance or related field.
Experience/Knowledge
At least one year of relevant experience working in office administration or management. Prior work in a museum or non-profit is desired. Understanding of basic volunteer management is beneficial. Willingness to learn and apply new skills. Strong proofreading skills. Professional phone manner is essential. Ability to work with all levels of the organization and handle confidential information records. Ability to discern how to prioritize, plan, and manage tasks according to firm deadlines, clearly communicate delays, and respond to requests in a timely manner is required. Being able to work well in a team as well as working independently is imperative. Demonstrated commitment and flexibility in order to ensure a high level of quality service. Ability to adjust and provide appropriate action when unanticipated need arises. Knowledge of Japanese American history and culture a plus.
Communication
Has excellent communication and negotiation skills. Must be able to provide courteous and effective service to co-workers, volunteers, and the general public. Is able to read, write, and comprehend routine reports and correspondence, including safety rules, operating and maintenance instructions, and procedural manuals. Is able to effectively present information in one-on-one and small group format and large group format.
Computer
Is computer literate, Internet savvy, and experienced with MS Office, Google Calendar, Gmail, and Google Drive preferred. Familiarity with databases (Altru, Volgistics) and HRIS/payroll software reporting is desired. Accuracy and attention to detail are essential.
Math
Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning
Ability to act on own initiative, making consistently sound decisions. Must be able to comply with institutional policies and procedures. Ability to perform effectively under conditions of fluctuating workload. Ability to make practical decisions and solve problems, adapt to change, and communicate effectively. Ability to carry out instructions furnished in written, oral, or diagram form and articulate challenges and request support where needed. Reliable follow-through on assigned projects in a complete, well-conceived, and timely manner.
Physical
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls.
The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
Environment
The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The Administrative Assistant position is a regular, full-time, on-site position scheduled for Monday – Friday with some flexibility in schedule. Please note, however, that this is an at-will position, meaning that your employment may be terminated at any time, with or without notice, and with or without cause. There is, in other words, no guarantee that you will be employed until any date in the future.
REPORTING RELATIONSHIPS
Reports To: Director of Human Resources
Positions Supervised: None
Salary Range
$20 to $21 per hour
EMPLOYMENT TYPE
F/T Non-exempt
UNIT
Human Resources and Volunteer Services
OPEN DATE
07/31/2026
Position Summary:
The Administrative Assistant provides support to the Human Resources & Volunteer Services Office and Finance departments to securely maintain various personnel and volunteer records, finance files, and documents of the institution. Assist with files, database management, recruitment activities, accounts receivables, benefits administration, and other administrative tasks to support the departments.
Essential Duties and Responsibilities
- Deals with confidential files and documents. Performs daily administrative duties such as filing, photocopying, scanning, updating documents and forms, and maintaining correspondence.
- Assist with employment recruitment activities: tracking open position paperwork, job descriptions, updating job hotline, website job postings, processing employment applications and correspondence, verifications of employment, monitoring HR email account, set up interviews for hiring managers and selection committee, and maintain recruitment files.
- Assist with confidential employee file record maintenance, finance/banking files, and miscellaneous reports. Update database with employee information. Maintain personnel changes, compensation, performance reviews/evaluations, mandatory training tracking, preparing new hire orientation/on boarding, and termination paperwork records. Requires a clear Background and credit check.
- Assist Volunteer Program & HR Manager with maintaining volunteer records and other administrative tasks to support volunteer program. Includes new volunteer application process, tracking of training completion, and responding to inquiries about the volunteer program. Assist with preparing volunteer opportunity postings and communications. Assist with scheduling training sessions and department volunteer schedules.
- Assist Staff Accountant with accounts receivables and related reports. Sorts daily mail and routes correspondence to the appropriate department.
- Assist with benefits administration tracking and paperwork. Includes statement reconciliation, check request, enrollment paperwork, and submitting changes to the insurance carriers or benefits broker as needed. Assist with records management of Workers Compensation paperwork. Follow up with employees as needed to maintain records.
- Assist with annual file maintenance, storage, and secure disposal of records. Able to work cross departmentally with confidential materials to provide report as needed. Assist with annual record keeping and preparation for audit.
- Assist with other museum and unit sponsored events as needed including Volunteer Recognition and Holiday Party for Staff & Volunteers. Occasional weekend and evening hours are required.
-
Staff members must be able to work with visitors of all ages to support the various events sponsored by the Museum. Each staff member will be expected to work on a minimum of three museum-wide events per year:
- JANM’s Gala & Online Auction—(off-site) typically held in the Spring (April–May)
- JANM’s Oshogatsu Family Festival (January)
- JANM’s Natsumatsuri Family Festival (August)
This list is not exhaustive and may be supplemented as necessary. Incumbent will perform related duties as assigned.
Knowledge, Skills, and Abilities
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions outlined above.
Education
Bachelor’s degree preferred; or an equivalent combination of education and experience in office administration, business management, human resources, and finance or related field.
Experience/Knowledge
At least one year of relevant experience working in office administration or management. Prior work in a museum or non-profit is desired. Understanding of basic volunteer management is beneficial. Willingness to learn and apply new skills. Strong proofreading skills. Professional phone manner is essential. Ability to work with all levels of the organization and handle confidential information records. Ability to discern how to prioritize, plan, and manage tasks according to firm deadlines, clearly communicate delays, and respond to requests in a timely manner is required. Being able to work well in a team as well as working independently is imperative. Demonstrated commitment and flexibility in order to ensure a high level of quality service. Ability to adjust and provide appropriate action when unanticipated need arises. Knowledge of Japanese American history and culture a plus.
Communication
Has excellent communication and negotiation skills. Must be able to provide courteous and effective service to co-workers, volunteers, and the general public. Is able to read, write, and comprehend routine reports and correspondence, including safety rules, operating and maintenance instructions, and procedural manuals. Is able to effectively present information in one-on-one and small group format and large group format.
Computer
Is computer literate, Internet savvy, and experienced with MS Office, Google Calendar, Gmail, and Google Drive preferred. Familiarity with databases (Altru, Volgistics) and HRIS/payroll software reporting is desired. Accuracy and attention to detail are essential.
Math
Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning
Ability to act on own initiative, making consistently sound decisions. Must be able to comply with institutional policies and procedures. Ability to perform effectively under conditions of fluctuating workload. Ability to make practical decisions and solve problems, adapt to change, and communicate effectively. Ability to carry out instructions furnished in written, oral, or diagram form and articulate challenges and request support where needed. Reliable follow-through on assigned projects in a complete, well-conceived, and timely manner.
Physical
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls.
The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.
Environment
The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
The Administrative Assistant position is a regular, full-time, on-site position scheduled for Monday – Friday with some flexibility in schedule. Please note, however, that this is an at-will position, meaning that your employment may be terminated at any time, with or without notice, and with or without cause. There is, in other words, no guarantee that you will be employed until any date in the future.
REPORTING RELATIONSHIPS
Reports To: Director of Human Resources
Positions Supervised: None
Salary Range
$20 to $21 per hour
See All 425+ Administrative Assistant Jobs in Los Angeles
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Find Administrative Assistant JobsAdministrative Assistant Job Market in Los Angeles
Who's Hiring
- University of Southern California46
- Keck Medicine of USC23
- Rimkus11
- Netflix11
- FAM Brands11
Top Industries Hiring
- Technology & Software23
- Education11
- Media & Entertainment11
Administrative Assistant Jobs in Los Angeles: Frequently Asked Questions
How do I get a administrative assistant job in Los Angeles?
The strongest entry points in Los Angeles are entertainment studios, law firms, healthcare systems, and commercial real estate firms, which cluster in areas like Century City, Koreatown, and the Medical Mile near USC. Candidates who stand out typically have experience with calendar and travel coordination, strong Microsoft Office or Google Workspace skills, and familiarity with fast-paced, client-facing environments common in LA's professional service industries.
Which companies hire administrative assistants in Los Angeles?
Companies currently hiring administrative assistants in Los Angeles include University of Southern California, Keck Medicine of USC, and Rimkus, per current listings on Migrate Mate as of August 2026. Los Angeles draws a wide mix of employers, from major entertainment studios and media conglomerates to large healthcare networks and global law firms, all of which maintain substantial administrative teams.
Are there remote administrative assistant jobs in Los Angeles?
Yes, though availability depends heavily on the role. Administrative assistant work tied to in-person schedules, executive support, or office operations tends to require on-site presence. About 43% of administrative assistant openings tied to Los Angeles are remote or hybrid as of August 2026. Roles focused on data entry, scheduling coordination, and document management are the most likely to offer remote flexibility in the Los Angeles market.
How can I get a administrative assistant job in Los Angeles with little or no experience?
The most realistic entry path in Los Angeles is targeting receptionist or office coordinator roles at mid-size companies in healthcare, property management, or entertainment, where employers regularly hire candidates with minimal experience and train on the job. LA-area community colleges like Santa Monica College and LACC offer office administration certificates that carry weight with local hiring managers. Temp agencies specializing in professional staffing also place entry-level candidates in short-term roles that frequently convert to permanent positions.
Which industries hire the most administrative assistants in Los Angeles?
The sectors hiring the most administrative assistants in Los Angeles are Technology & Software, Education, and Media & Entertainment, based on current listings on Migrate Mate as of August 2026. Los Angeles's concentration of entertainment studios, hospital systems, commercial real estate portfolios, and regional headquarters for national law firms creates sustained, year-round demand for administrative support across the city.
Related Jobs in California
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