Administrative Assistant Jobs in New York
Administrative Assistant jobs in New York are among the most active in the country, with consistent demand across financial services, healthcare, law, media, and real estate at every level from entry-level to executive assistant. The heaviest hiring concentrates in New York City, Buffalo, and Albany, where large institutions like NYU Langone Health, JPMorgan Chase, and Skadden, Arps have a lasting presence. The most in-demand specialties are legal administrative support, medical office coordination, and executive-level administrative roles in financial and professional services. Find a role that fits below and apply directly.
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Make your next move an expert one.
At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.
Why Colliers?
Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
***This position is an onsite role based out of our Long Island, NY. office.***
About you
We're on the lookout for a dynamic Senior Administrative Assistant (Internally called Senior Client Services Coordinator ) who thrives on providing top-notch support to brokers and clients alike!
You're at the forefront of the action, delivering exceptional support to an assigned broker or team of brokers. From project management to marketing wizardry, you're the go-to guru for all things real estate. You have a passion for proposal creation and presentation. You're ready to tackle any client-facing challenge, or transaction administration task that comes your way.
In this role, you will…
- Balance multiple activities and projects at a time for multiple members of the team, and track action items.
- Participate in management and coordination of transaction and due diligence processes. entering deal sheets, submitting completed trade record, and supporting paperwork.
- Execute marketing campaigns, including scheduling campaigns, maintenance of mailing lists, and running campaign reports.
- Create marketing flyers and update as needed to show changes in project. Update Brokers’ recent transactions on applicable websites.
- Monitor competitor research and data collection, and liaise with appropriate departments to obtain data, such as company and title searches, and property particulars (e.g. financial, marketing, research). Coordinate market reports and conduct basic comparative analyses. Develop pitches and presentations for a varied range of clients and brokers
What you’ll bring
- 3+ years of relevant experience.
- Bachelor’s degree preferably in Real Estate, Business, Marketing, or similar field.
- Ability to work under pressure, deal with multiple deadlines, effectively handles stressful situations, and work with minimal direction/supervision.
- Excellent communication (follow-through and follow-up) skills, and ability to meet commitments and deadlines.
Pursuant to local law, Colliers is disclosing the following information:
Area / Location Specific: Woodbridge, NJ.
Approximate Compensation for this Role: Annual hourly range: $33.65/hr - $36.05/hr
Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all national locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Bonus
This position is eligible for an annual bonus, based on company and individual performance.
Benefits
Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability. Employees are able to enroll in our company’s 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law.
#LI-SD1
#LI-Onsite
Make your next move an expert one and join us as we lead the industry into the future.
Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
Applications will be accepted on an ongoing basis.
Direct applicants only please, no agencies.
Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.
Make your next move an expert one.
At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.
Why Colliers?
Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
***This position is an onsite role based out of our Long Island, NY. office.***
About you
We're on the lookout for a dynamic Senior Administrative Assistant (Internally called Senior Client Services Coordinator ) who thrives on providing top-notch support to brokers and clients alike!
You're at the forefront of the action, delivering exceptional support to an assigned broker or team of brokers. From project management to marketing wizardry, you're the go-to guru for all things real estate. You have a passion for proposal creation and presentation. You're ready to tackle any client-facing challenge, or transaction administration task that comes your way.
In this role, you will…
- Balance multiple activities and projects at a time for multiple members of the team, and track action items.
- Participate in management and coordination of transaction and due diligence processes. entering deal sheets, submitting completed trade record, and supporting paperwork.
- Execute marketing campaigns, including scheduling campaigns, maintenance of mailing lists, and running campaign reports.
- Create marketing flyers and update as needed to show changes in project. Update Brokers’ recent transactions on applicable websites.
- Monitor competitor research and data collection, and liaise with appropriate departments to obtain data, such as company and title searches, and property particulars (e.g. financial, marketing, research). Coordinate market reports and conduct basic comparative analyses. Develop pitches and presentations for a varied range of clients and brokers
What you’ll bring
- 3+ years of relevant experience.
- Bachelor’s degree preferably in Real Estate, Business, Marketing, or similar field.
- Ability to work under pressure, deal with multiple deadlines, effectively handles stressful situations, and work with minimal direction/supervision.
- Excellent communication (follow-through and follow-up) skills, and ability to meet commitments and deadlines.
Pursuant to local law, Colliers is disclosing the following information:
Area / Location Specific: Woodbridge, NJ.
Approximate Compensation for this Role: Annual hourly range: $33.65/hr - $36.05/hr
Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all national locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
Bonus
This position is eligible for an annual bonus, based on company and individual performance.
Benefits
Employees (and their families) are provided options for employer subsidized medical benefits including RX, dental, vision as well as employer paid basic life/AD&D insurance and short-term / long-term disability. Employees are able to enroll in our company’s 401k plan, which includes an employer match. Employees will also receive 10 days of sick leave and a minimum of 15-days vacation annually. Certain senior-level roles are eligible for unlimited time off. Employees will also enjoy 10 paid holidays plus two personal flex days throughout the calendar year. Twelve weeks (for birth parents) and 4 weeks (for non-birth parents, including adoptive/foster parents) for paid parental leave will also be available for use after successful completion of 90 days of employment. Individuals may be eligible for different or additional benefits under applicable state law.
#LI-SD1
#LI-Onsite
Make your next move an expert one and join us as we lead the industry into the future.
Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.
Applications will be accepted on an ongoing basis.
Direct applicants only please, no agencies.
Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.
See All 246+ Administrative Assistant Jobs in New York
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Find Administrative Assistant JobsAdministrative Assistant Jobs by City in New York
Where New York roles are concentrated, by current openings.
Administrative Assistant Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Hospitality & Tourism
- Healthcare & Medical Services
- Consulting & Professional Services
What New York Employers Look For
The qualifications that appear most often in administrative assistant jobs across New York.
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
- Strong written and verbal communication skills for a professional office environment
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Ability to handle confidential information with discretion and sound judgment
- Associate or bachelor's degree preferred by most mid-size and large New York employers
- Familiarity with office management software such as Concur, Salesforce, or legal billing platforms
Administrative Assistant Jobs in New York: Frequently Asked Questions
How do you become a administrative assistant in New York?
Administrative assistants in New York are not required to hold a state-issued license, but most employers expect at minimum a high school diploma or GED, with an associate or bachelor's degree increasingly preferred. Completing a business administration or office technology program at a CUNY or SUNY campus strengthens your candidacy. Earning a Certified Administrative Professional credential from the International Association of Administrative Professionals adds credibility that many New York hiring managers recognize.
How much do administrative assistants make in New York?
Administrative assistants in New York earn a median of about $80,640 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $61,420 for the lowest 10% to over $122,440 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire administrative assistants in New York?
Employers hiring administrative assistants in New York right now include Bank of America, Cornell University, and Children's Rescue Fund, based on current listings on Migrate Mate as of October 2026. New York's concentration of financial institutions, law firms, hospital systems, and media companies means administrative assistant demand stays strong year-round across multiple industries.
Which New York cities have the most administrative assistant jobs?
The cities with the most administrative assistant openings in New York are New York, Bronx, and Brooklyn. New York City dominates because of its density of corporate headquarters, law firms, hospitals, and media companies, while Buffalo and Albany draw demand from regional healthcare systems, state government agencies, and professional services firms anchored in upstate New York.
Are there remote administrative assistant jobs in New York?
Yes, though they are less common than in purely digital roles. About 22% of administrative assistant openings tied to New York are remote or hybrid as of October 2026, reflecting the role's mix of on-site coordination duties and tasks that can be handled off-site. Virtual and hybrid arrangements are most common in executive assistant and administrative coordinator roles at technology, consulting, and financial services firms.
How can I get hired as a administrative assistant in New York with little or no experience?
The most realistic entry path is applying to receptionist, office coordinator, or administrative clerk roles at New York's large hospital networks, law firms, or financial institutions, which regularly bring on candidates without direct administrative experience. CUNY colleges and the SUNY system offer office technology and business administration programs that pair classroom training with internship placements at New York employers. Earning a Certified Administrative Professional credential or completing a medical office assistant certificate gives candidates without experience a concrete edge when competing in New York's market.
Where can I find and apply to administrative assistant jobs in New York?
You can find and apply to administrative assistant jobs in New York on Migrate Mate, which lists current openings from employers actively hiring in the state. Search the listings to find roles that match your experience and specialty, then apply directly to the ones that fit.
See All 246+ Administrative Assistant Jobs in New York
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