Administrative Assistant Jobs in Pennsylvania
Administrative Assistant jobs in Pennsylvania are consistently in demand, with active hiring concentrated in healthcare systems, financial services, legal firms, and state government agencies, covering everything from entry-level office coordinators to senior executive assistants. Philadelphia, Pittsburgh, and Harrisburg account for the largest share of openings, where major employers such as UPMC, Jefferson Health, and the Commonwealth of Pennsylvania maintain ongoing needs for skilled administrative professionals. The most sought-after specialties include medical office administration, legal support, and executive-level coordination. Find a role that fits below and apply directly.
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Red Kieffer's is seeking an Administrative Assistant with duties that include providing support to employees, assisting in daily office tasks and managing our company’s general administrative activities. Candidate should be able to prepare reports, maintain appropriate filing systems, have excellent oral and written communication skills, and be able to organize their working system. If you have previous experience or familiarity within our industry, we would like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. This position is ideal for a work-life balance as part time and full time are options are possible.
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Write and distribute email, correspondence memos, letters, and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and coordinate with suppliers
- Maintain contact lists
- Provide general support to visitors and customers
Skills
- Experience as an administrative assistant
- Knowledge of office management systems, equipment, and procedures
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary is a plus
Pay: From $19.00 per hour
Expected hours: 25.0 – 35.0 per week
Benefits:
- Employee discount
- Flexible schedule
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 3 years (Required)
Work Location: In person
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Find Administrative Assistant JobsAdministrative Assistant Jobs by City in Pennsylvania
Where Pennsylvania roles are concentrated, by current openings.
Administrative Assistant Job Market in Pennsylvania
A snapshot from current Pennsylvania openings, updated as new roles post.
Who's Hiring
- Penn State University12
- Commonwealth of Pennsylvania4
- Commonwealth Charter Academy3
- Associa2
- Members 1st2
Top Industries Hiring
- Education
- Agriculture & Farming
- Biotechnology & Pharmaceuticals
What Pennsylvania Employers Look For
The qualifications that appear most often in administrative assistant jobs across Pennsylvania.
- High school diploma or associate degree in business administration or related field
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Strong written and verbal communication skills for internal and external correspondence
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Ability to handle confidential records and maintain organized filing systems
- Familiarity with office management software and basic bookkeeping or invoicing tasks
Administrative Assistant Jobs in Pennsylvania: Frequently Asked Questions
How do you become a administrative assistant in Pennsylvania?
Administrative assistants in Pennsylvania do not require a state-issued license, but employers consistently prefer candidates with a high school diploma plus an associate degree or certificate in business administration, office management, or a related field. Community colleges across Pennsylvania, including the Pennsylvania State System of Higher Education institutions, offer these programs. Earning a Certified Administrative Professional credential through the International Association of Administrative Professionals strengthens a candidate's profile considerably.
How much do administrative assistants make in Pennsylvania?
Administrative assistants in Pennsylvania earn a median of about $75,270 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $48,920 for the lowest 10% to over $102,690 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire administrative assistants in Pennsylvania?
Employers hiring administrative assistants in Pennsylvania right now include Penn State University, Commonwealth of Pennsylvania, and Commonwealth Charter Academy, based on current listings on Migrate Mate as of September 2026. Pennsylvania's dense concentration of healthcare networks, insurance carriers, and state government agencies means administrative roles appear across a wide range of sectors and organization sizes.
Which Pennsylvania cities have the most administrative assistant jobs?
Philadelphia, Pittsburgh, and University Park have the most administrative assistant openings in Pennsylvania. Philadelphia drives the largest share of listings given its headquarters-level presence in healthcare, financial services, and law, while Pittsburgh's medical and tech employers and Harrisburg's state government offices sustain consistent demand outside the primary metro.
Are there remote administrative assistant jobs in Pennsylvania?
Yes, and more than many support roles, since administrative assistants who focus on scheduling, correspondence, and document management can often perform those tasks fully off-site. About 25% of administrative assistant openings tied to Pennsylvania are remote or hybrid as of September 2026. Roles supporting executive teams or handling sensitive on-site records tend to remain in-person, while project coordination and data-entry-heavy positions are most commonly offered remotely.
How can I get hired as a administrative assistant in Pennsylvania with little or no experience?
The most realistic starting point is applying for receptionist, data entry, or office clerk roles at Pennsylvania healthcare systems like UPMC or Penn Medicine, which regularly hire entry-level candidates and promote internally. Community college certificate programs in business administration across the Pennsylvania State System provide practical credentials quickly. Volunteering or interning with a nonprofit or local government office in Philadelphia or Pittsburgh builds the scheduling and correspondence experience that most hiring managers look for in first-time candidates.
Where can I find and apply to administrative assistant jobs in Pennsylvania?
You can find and apply to administrative assistant jobs in Pennsylvania on Migrate Mate, which lists current openings tied to Pennsylvania employers. Search the available roles, identify the ones that match your experience and preferred location, and apply directly to the positions that fit.
See All 171+ Administrative Assistant Jobs in Pennsylvania
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