Administrative Assistant Jobs in Philadelphia, PA
Administrative Assistant jobs in Philadelphia are in strong demand across healthcare systems, financial services, law firms, and higher education, concentrated in Center City, University City, and the Navy Yard business corridor. Employers hiring right now include University of Pennsylvania, Comcast, and Bethanna. See the openings below and apply to the ones that match your experience.
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A. General Responsibilities
The Administrative Assistant/Rental Secretary acts as secretary, receptionist and leasing clerk for the building. He or she sets the mood for the building by virtue of the fact that he/she is the first contact person for visitors to the property as well as residents of the property. He or she must be generally familiar with every aspect of the site’s policies and procedures.
B Specific Duties:
- To assist office staff (Property Manager and Assistant Property Manager) in all phases of their duties.
- To be able to perform following support functions:
- Typing all correspondence, leases, residents list and notices.
- Maintaining and updating resident files.
- Inform new applicants of requirements for residency.
- Interviewing applicants, sending out necessary forms for income verification and generally processing applications for residency.
- Scheduling all appointments including interviews, lease signings and move-ins.
- Answering all telephones calls.
- Screening all appointments with the managers.
- Receiving and stamping all incoming mail.
- Ordering office supplies.
- Copying office forms and literature for distribution.
- Assisting Manager and Assistant Manager with program activities as necessary.
- Collecting rents, writing receipts and posting rent cards. The Rental Secretary is most directly responsible for the accuracy of the rent roll.
- Daily filing of all correspondence
- Staffing the office in the Assistant Manager’s absence and knowing the whereabouts of all other building staff.
- Preparing all invoices for payment
- Any other special duties as assigned.
Job Type: Full-time
Pay: $17.00 - $19.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have previous administrative and or other office experience?
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Required)
Work Location: In person
A. General Responsibilities
The Administrative Assistant/Rental Secretary acts as secretary, receptionist and leasing clerk for the building. He or she sets the mood for the building by virtue of the fact that he/she is the first contact person for visitors to the property as well as residents of the property. He or she must be generally familiar with every aspect of the site’s policies and procedures.
B Specific Duties:
- To assist office staff (Property Manager and Assistant Property Manager) in all phases of their duties.
- To be able to perform following support functions:
- Typing all correspondence, leases, residents list and notices.
- Maintaining and updating resident files.
- Inform new applicants of requirements for residency.
- Interviewing applicants, sending out necessary forms for income verification and generally processing applications for residency.
- Scheduling all appointments including interviews, lease signings and move-ins.
- Answering all telephones calls.
- Screening all appointments with the managers.
- Receiving and stamping all incoming mail.
- Ordering office supplies.
- Copying office forms and literature for distribution.
- Assisting Manager and Assistant Manager with program activities as necessary.
- Collecting rents, writing receipts and posting rent cards. The Rental Secretary is most directly responsible for the accuracy of the rent roll.
- Daily filing of all correspondence
- Staffing the office in the Assistant Manager’s absence and knowing the whereabouts of all other building staff.
- Preparing all invoices for payment
- Any other special duties as assigned.
Job Type: Full-time
Pay: $17.00 - $19.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Do you have previous administrative and or other office experience?
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Required)
Work Location: In person
See All 163+ Administrative Assistant Jobs in Philadelphia
Find roles in Philadelphia that match your experience and apply in just a few clicks.
Find Administrative Assistant JobsAdministrative Assistant Job Market in Philadelphia
Who's Hiring
- University of Pennsylvania20
- Comcast10
- Bethanna10
- Penn Medicine10
- FMC Corporation10
Top Industries Hiring
- Agriculture & Farming
Administrative Assistant Jobs in Philadelphia: Frequently Asked Questions
How do I get an administrative assistant job in Philadelphia?
The strongest path into Philadelphia's administrative assistant market runs through its dominant sectors: large health systems, law firms along Market Street, universities in University City, and financial services firms in Center City. Candidates who tailor their applications to the specific industry, demonstrate proficiency in scheduling software and document management, and have experience with high-volume offices consistently stand out in this market.
Which companies hire administrative assistants in Philadelphia?
Companies currently hiring administrative assistants in Philadelphia include University of Pennsylvania, Comcast, and Bethanna, per current listings on Migrate Mate as of September 2026. Philadelphia's mix of large anchor institutions, including hospital networks, law firms, and universities, alongside growing professional services firms, means consistent demand across a wide range of employer types.
Are there remote administrative assistant jobs in Philadelphia?
Yes, though availability depends heavily on the role type. Desk-based and analytical administrative work tends to be more remote-friendly, while roles tied to reception, office operations, or in-person executive support are almost always on-site. About 20% of administrative assistant openings tied to Philadelphia are remote or hybrid as of September 2026. Virtual executive assistant and administrative coordinator roles in professional services firms offer the most remote flexibility locally.
How can I get an administrative assistant job in Philadelphia with little or no experience?
The most realistic entry point in Philadelphia is through temp-to-hire placements with staffing agencies that serve the city's healthcare and legal sectors, where turnover creates steady openings for candidates willing to start in reception or coordinator support roles. Philadelphia's large hospital networks and law school clinics also hire part-time and seasonal administrative staff, giving candidates a foot in the door. Strong Microsoft Office skills and a professional references from any work setting give entry-level applicants a meaningful edge.
Which industries hire the most administrative assistants in Philadelphia?
Most administrative assistant openings in Philadelphia sit in Agriculture & Farming, per current listings on Migrate Mate as of September 2026. Philadelphia's concentration of major health systems, headquartered insurance and financial firms, and one of the country's largest clusters of law offices and universities creates structural, year-round demand for administrative support across those sectors.
Related Jobs in Pennsylvania
See All 163+ Administrative Assistant Jobs in Philadelphia
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