Administrative Assistant Jobs in Philadelphia, PA
Administrative Assistant jobs in Philadelphia are in strong demand across healthcare systems, financial services, law firms, and higher education, concentrated in Center City, University City, and the Navy Yard business corridor. Employers hiring right now include Qureos, RK&K, and Merakey. See the openings below and apply to the ones that match your experience.
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Horizon House, a non-profit organization, has been widely recognized for its services as a provider of community-based behavioral health, intellectual disability, and homeless services in Eastern Pennsylvania and the state of Delaware. Each year, Horizon House provides a continuum of services at over 100 sites to over 4,5000 adults with psychiatric or developmental disabilities, drug and alcohol addictions, and/or homelessness. A pioneer in the field of community-based rehabilitation, Horizon House is widely recognized for its innovative approach to the delivery of services in a community setting. Currently, we are seeking a full-time Administrative Assistant to work in our Real Estate Department (RED).
This position will be one of our central points of contact for RED.
Some of the duties are:
- Provide administrative assistance and clerical support for the Real Estate Department.
- Maintain department-specific Database System on an ongoing basis.
- Assist with the coordination of the daily work order system scheduling, as well as responding to emergency needs affecting all Horizon House facilities.
- High School diploma or GED equivalent, a minimum of four years secretarial/administrative assistant experience, including two years purchasing experience; or any combination of experience, education, and training that would provide the level of knowledge, skill, and ability required.
- Very good communication skills.
- Ability to work independently; detail oriented.
- Working knowledge of computers and office machinery.
Scope:
- Requires sitting for long periods.
- Lifting and/or carrying, not to exceed 25 lbs.
- Frequent talking and listening.
- Manual dexterity.
Horizon House offers competitive compensation and a comprehensive benefit package including: medical & dental, (9) nine paid holidays, paid time off, tuition reimbursement, retirement savings plan, voluntary tax sheltered annuity, transit benefit program, opportunities for advancement, and more.
#ZRJB
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
Horizon House, a non-profit organization, has been widely recognized for its services as a provider of community-based behavioral health, intellectual disability, and homeless services in Eastern Pennsylvania and the state of Delaware. Each year, Horizon House provides a continuum of services at over 100 sites to over 4,5000 adults with psychiatric or developmental disabilities, drug and alcohol addictions, and/or homelessness. A pioneer in the field of community-based rehabilitation, Horizon House is widely recognized for its innovative approach to the delivery of services in a community setting. Currently, we are seeking a full-time Administrative Assistant to work in our Real Estate Department (RED).
This position will be one of our central points of contact for RED.
Some of the duties are:
- Provide administrative assistance and clerical support for the Real Estate Department.
- Maintain department-specific Database System on an ongoing basis.
- Assist with the coordination of the daily work order system scheduling, as well as responding to emergency needs affecting all Horizon House facilities.
- High School diploma or GED equivalent, a minimum of four years secretarial/administrative assistant experience, including two years purchasing experience; or any combination of experience, education, and training that would provide the level of knowledge, skill, and ability required.
- Very good communication skills.
- Ability to work independently; detail oriented.
- Working knowledge of computers and office machinery.
Scope:
- Requires sitting for long periods.
- Lifting and/or carrying, not to exceed 25 lbs.
- Frequent talking and listening.
- Manual dexterity.
Horizon House offers competitive compensation and a comprehensive benefit package including: medical & dental, (9) nine paid holidays, paid time off, tuition reimbursement, retirement savings plan, voluntary tax sheltered annuity, transit benefit program, opportunities for advancement, and more.
#ZRJB
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
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Who's Hiring
- Qureos22
- RK&K11
- Merakey11
- SELF11
- HHM Hotels11
Administrative Assistant Jobs in Philadelphia: Frequently Asked Questions
How do I get an administrative assistant job in Philadelphia?
The strongest path into Philadelphia's administrative assistant market runs through its dominant sectors: large health systems, law firms along Market Street, universities in University City, and financial services firms in Center City. Candidates who tailor their applications to the specific industry, demonstrate proficiency in scheduling software and document management, and have experience with high-volume offices consistently stand out in this market.
Which companies hire administrative assistants in Philadelphia?
Companies currently hiring administrative assistants in Philadelphia include Qureos, RK&K, and Merakey, per current listings on Migrate Mate as of August 2026. Philadelphia's mix of large anchor institutions, including hospital networks, law firms, and universities, alongside growing professional services firms, means consistent demand across a wide range of employer types.
Are there remote administrative assistant jobs in Philadelphia?
Yes, though availability depends heavily on the role type. Desk-based and analytical administrative work tends to be more remote-friendly, while roles tied to reception, office operations, or in-person executive support are almost always on-site. About 40% of administrative assistant openings tied to Philadelphia are remote or hybrid as of August 2026. Virtual executive assistant and administrative coordinator roles in professional services firms offer the most remote flexibility locally.
How can I get an administrative assistant job in Philadelphia with little or no experience?
The most realistic entry point in Philadelphia is through temp-to-hire placements with staffing agencies that serve the city's healthcare and legal sectors, where turnover creates steady openings for candidates willing to start in reception or coordinator support roles. Philadelphia's large hospital networks and law school clinics also hire part-time and seasonal administrative staff, giving candidates a foot in the door. Strong Microsoft Office skills and a professional references from any work setting give entry-level applicants a meaningful edge.
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