Administrative Assistant Jobs in Pittsburgh, PA

Administrative Assistant, Intermediate

Radiation Oncology | UPMC Hillman Cancer Center

Schedule: Monday through Friday, 6:30 AM to 3:00 PM

Are you an organized, compassionate professional who enjoys helping others and thrives in a fast-paced healthcare environment? Join the Radiation Oncology team at UPMC Hillman Cancer Center and play a vital role in supporting patients throughout their cancer care journey.

As an Administrative Assistant, Intermediate, you will be the welcoming face and voice of our department, helping patients navigate appointments, coordinating important information, and ensuring daily operations run smoothly. This is a rewarding opportunity to make a meaningful impact while working alongside a dedicated team committed to exceptional patient care.

What We're Looking For

• Previous medical office, scheduling, administrative, or healthcare support experience preferred.
• Strong communication and customer service skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Experience working with electronic medical records or healthcare systems is a plus.
• A positive, team-oriented attitude and commitment to patient-centered care.

Why Join UPMC?

At UPMC, you'll be part of a nationally recognized healthcare organization that values collaboration, growth, and innovation. Our team members make a difference every day by supporting patients and one another in a culture built on respect, compassion, and excellence.

If you're looking for a career where your organizational skills and dedication to service can truly make an impact, we'd love to hear from you!

Responsibilities:

• Answer incoming telephone calls and assist patients, providers, and staff in a professional and courteous manner.
• Schedule, reschedule, and cancel patient appointments as needed.
• Check patients in and out of appointments and ensure all required information is complete.
• Distribute incoming faxes to the appropriate staff or department in a timely manner.
• Scan and upload patient documents into the electronic medical record (EMR) system.
• Process and maintain patient paperwork, referrals, and medical records.
• Provide patients with follow-up instructions and scheduling information.
• Respond to routine inquiries and direct calls to the appropriate team members.
• Maintain accurate patient information and appointment records.
• Assist with front desk operations and general administrative tasks.
• Ensure confidentiality of patient information and compliance with HIPAA regulations.
• Complete Insurance Verification and fill out required paperwork.
• Provide excellent customer service to patients, families, providers, and colleagues.

Basic Qualifications:

• High school diploma or equivalent.
• Three years experience in an administrative support role.
• Previous medical office, scheduling, or administrative experience preferred.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Working knowledge of business processes and procedures.
• Knowledge of basic accounting and financial principles and functions.
• Ability to analyze data and use basic reasoning skills.

Licensure, Certifications, and Clearances:

- Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran