Business Office Manager Jobs in Pennsylvania
Business Office Manager jobs in Pennsylvania are in steady demand, with the strongest concentrations in healthcare administration, senior living and long-term care, and multi-site professional services organizations ranging from entry-level office coordinator roles through senior operations and practice managers. Philadelphia, Pittsburgh, and Harrisburg drive the largest share of openings, and well-established employers such as Penn Medicine, UPMC, and Geisinger consistently recruit for these roles across their networks. The most sought-after specialties in Pennsylvania include medical office management, revenue cycle oversight, and multi-facility operations coordination. Find a role that fits below and apply directly.
Find Business Office Manager JobsOverview
Showing 5 of 40+ Business Office Manager jobs
Job Overview
We are seeking a dynamic and strategic Business Operations Director to lead the operational functions of our Interventional Psychiatry office. This pivotal role involves overseeing daily administrative activities, ensuring compliance with healthcare regulations, managing financial and human resources, and optimizing clinic workflows. The ideal candidate will possess a strong background in healthcare practice management, medical office operations, and team supervision, all while fostering a positive environment that enhances patient care and staff productivity. Join us to drive operational excellence and contribute to innovative mental health treatments in a fast-paced, growth-oriented setting.
Duties
- Lead the overall management of the interventional psychiatry practice, including administrative, clinical, and financial operations.
- Oversee fiscal management tasks such as budgeting, financial reporting, prior authorization documentation, and cost control strategies to ensure profitability and sustainability.
- Participate in supervision of front desk office staff and clinical teams, providing leadership and point person for operationalizing clinical plans; ensuring effective team performance and professional development.
- Manage onboarding of new providers, maintenance of electronic health records (EHR) systems such Simple Practice or Osmind.
- Assist in maintaining accurate patient records and ensure compliance with HIPAA regulations.
- Coordinate with healthcare providers to streamline patient management workflows using patient management software and EMR/EHR systems.
- Ensure adherence to healthcare policies, state and federal regulations, including health regulation policies and managed care standards.
- Work with billing team regarding processes, insurance claims denials, submissions, and collections to optimize revenue cycle management.
- Implement quality assurance protocols related to medical records accuracy, compliance standards, and patient confidentiality.
- Facilitate human resources functions such as hiring, onboarding, performance evaluations, staff training in medical terminology and customer service excellence.
- Develop operational strategies that improve clinic efficiency while maintaining high standards of patient care and safety in accordance with healthcare practice management best practices.
Requirements
- Proven experience managing healthcare practices or clinics with a focus on interventional psychiatry or similar specialty areas.
- Strong background in fiscal management including budgeting, financial analysis, and revenue cycle oversight.
- Extensive medical office experience with proficiency in EMR/EHR systems is a plus.
- Communications, Social Media or public relations experience.
- Supervisory experience managing multidisciplinary teams within a healthcare setting; excellent managerial communication skills are essential.
- Knowledge of healthcare regulations such as HIPAA compliance, health policy standards, and medical billing procedures.
- Ability to handle office management tasks effectively using Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with the ability to oversee multiple priorities while maintaining attention to detail in a fast-paced environment.
- Demonstrated leadership in healthcare staff management combined with excellent customer service skills aimed at enhancing patient satisfaction.
Join our team as a Business Operations Director for Interventional Psychiatry to shape the future of mental health care through innovative operational leadership!
Pay: From $72,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
Job Overview
We are seeking a dynamic and strategic Business Operations Director to lead the operational functions of our Interventional Psychiatry office. This pivotal role involves overseeing daily administrative activities, ensuring compliance with healthcare regulations, managing financial and human resources, and optimizing clinic workflows. The ideal candidate will possess a strong background in healthcare practice management, medical office operations, and team supervision, all while fostering a positive environment that enhances patient care and staff productivity. Join us to drive operational excellence and contribute to innovative mental health treatments in a fast-paced, growth-oriented setting.
Duties
- Lead the overall management of the interventional psychiatry practice, including administrative, clinical, and financial operations.
- Oversee fiscal management tasks such as budgeting, financial reporting, prior authorization documentation, and cost control strategies to ensure profitability and sustainability.
- Participate in supervision of front desk office staff and clinical teams, providing leadership and point person for operationalizing clinical plans; ensuring effective team performance and professional development.
- Manage onboarding of new providers, maintenance of electronic health records (EHR) systems such Simple Practice or Osmind.
- Assist in maintaining accurate patient records and ensure compliance with HIPAA regulations.
- Coordinate with healthcare providers to streamline patient management workflows using patient management software and EMR/EHR systems.
- Ensure adherence to healthcare policies, state and federal regulations, including health regulation policies and managed care standards.
- Work with billing team regarding processes, insurance claims denials, submissions, and collections to optimize revenue cycle management.
- Implement quality assurance protocols related to medical records accuracy, compliance standards, and patient confidentiality.
- Facilitate human resources functions such as hiring, onboarding, performance evaluations, staff training in medical terminology and customer service excellence.
- Develop operational strategies that improve clinic efficiency while maintaining high standards of patient care and safety in accordance with healthcare practice management best practices.
Requirements
- Proven experience managing healthcare practices or clinics with a focus on interventional psychiatry or similar specialty areas.
- Strong background in fiscal management including budgeting, financial analysis, and revenue cycle oversight.
- Extensive medical office experience with proficiency in EMR/EHR systems is a plus.
- Communications, Social Media or public relations experience.
- Supervisory experience managing multidisciplinary teams within a healthcare setting; excellent managerial communication skills are essential.
- Knowledge of healthcare regulations such as HIPAA compliance, health policy standards, and medical billing procedures.
- Ability to handle office management tasks effectively using Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational skills with the ability to oversee multiple priorities while maintaining attention to detail in a fast-paced environment.
- Demonstrated leadership in healthcare staff management combined with excellent customer service skills aimed at enhancing patient satisfaction.
Join our team as a Business Operations Director for Interventional Psychiatry to shape the future of mental health care through innovative operational leadership!
Pay: From $72,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: In person
See All 40 Business Office Manager Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
Find Business Office Manager JobsBusiness Office Manager Jobs by City in Pennsylvania
Where Pennsylvania roles are concentrated, by current openings.
Business Office Manager Job Market in Pennsylvania
A snapshot from current Pennsylvania openings, updated as new roles post.
Who's Hiring
What Pennsylvania Employers Look For
The qualifications that appear most often in business office manager jobs across Pennsylvania.
- Associate or bachelor's degree in business administration, healthcare management, or a related field
- Prior supervisory or team lead experience in an office or administrative environment
- Proficiency in electronic health records or practice management software for healthcare settings
- Working knowledge of billing, accounts payable, and basic financial reporting processes
- Strong communication skills for coordinating across clinical, administrative, and executive staff
- Demonstrated ability to manage multiple priorities, deadlines, and staff schedules simultaneously
Business Office Manager Jobs in Pennsylvania: Frequently Asked Questions
How do you become a business office manager in Pennsylvania?
Most Pennsylvania employers expect at least an associate degree in business administration, healthcare management, or a closely related field, with a bachelor's degree preferred for larger organizations. Pennsylvania does not require a state-issued license specifically for business office managers, but roles in healthcare settings often expect familiarity with HIPAA compliance and revenue cycle practices. Earning a Certified Medical Manager credential through the Professional Association of Health Care Office Management strengthens applications for healthcare-focused openings.
How much do business office managers make in Pennsylvania?
Business office managers in Pennsylvania earn a median of about $65,270 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $45,000 for the lowest 10% to over $97,560 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire business office managers in Pennsylvania?
Employers hiring business office managers in Pennsylvania right now include EPIC Healthcare, Heartland Dental, and The Guthrie Clinic, based on current listings on Migrate Mate as of September 2026. Pennsylvania's density of large health systems, long-term care networks, and regional professional services firms means consistent year-round demand for this role.
Which Pennsylvania cities have the most business office manager jobs?
Philadelphia, Lititz, and Pittsburgh have the most business office manager openings in Pennsylvania. Philadelphia and Pittsburgh generate the highest volume because of their large hospital systems, corporate headquarters, and multi-site professional services operations, while Harrisburg's concentration of state government agencies and regional health networks sustains steady demand in the capital region.
Are there remote business office manager jobs in Pennsylvania?
Yes, but they're relatively limited. About 38% of business office manager openings tied to Pennsylvania are remote or hybrid as of September 2026, reflecting that much of the work involves on-site staff oversight, vendor coordination, and patient or client-facing operations. The tasks most likely to shift remote are billing oversight, reporting, and administrative coordination for employers with distributed locations.
How can I get hired as a business office manager in Pennsylvania with little or no experience?
The most realistic entry path is through a front-desk coordinator, medical receptionist, or administrative assistant role at a Pennsylvania health system or multi-physician practice, then moving into a supervisor or lead position within one to two years. Large Pennsylvania employers such as UPMC and Penn Medicine post entry-level administrative roles that serve as direct pipelines to office management. Completing an associate degree in healthcare management or business administration from a Pennsylvania community college, combined with a certified billing or coding credential, gives candidates a measurable edge over others without direct management experience.
Where can I find and apply to business office manager jobs in Pennsylvania?
You can find and apply to business office manager jobs in Pennsylvania on Migrate Mate, which lists current Pennsylvania openings updated regularly. Search the listings, find roles that fit your experience and location, and apply directly to the employers posting them.
See All 40 Business Office Manager Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
Find Business Office Manager Jobs