Business Office Manager Jobs in California
Business Office Manager jobs in California are in steady demand across healthcare systems, medical groups, skilled nursing facilities, and outpatient clinics, with openings at every level from entry-level coordinator to senior administrative director. The largest concentrations of hiring are in Los Angeles, San Diego, and the San Francisco Bay Area, where established employers like Kaiser Permanente, Dignity Health, and Stanford Health Care maintain broad administrative workforces. Credentialing and revenue cycle management are among the most sought-after specialties in California listings. Find a role that fits below and apply directly.
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Job Title: Office Coordinator (CLHF)Job Summary
The Office Coordinator serves as the central administrative hub for our Congregate Living Health Facility (CLHF). This role assists with day-to-day front office operations, coordinates vendor relationships, assists with medical record keeping, and supports the facility’s multidisciplinary medical team. The ideal candidate is highly organized, compassionate, and experienced in healthcare administration.Key Responsibilities include:
- Assist in management of the front office and back office, operations, including answering multi-line phone calls, greeting visitors, and handling incoming/outgoing mail.
- Maintain facility files, medical records, and personnel documents in strict compliance with HIPAA and state regulations.
- Order and track inventory for both office supplies and non-medical facility essentials.
- Coordinate facility maintenance requests with external vendors and contractors.
Patient & Staff Coordination
- Coordinate staff schedules and shift rotations to ensure appropriate coverage under the guidance of the Director of Nursing and Office Manager.
- Assist with onboarding new hires by collecting credentials, background checks, and tracking mandatory health screenings.
- Liaise with families, case managers, and transportation services to schedule patient appointments or facility tours.
Billing & Compliance Tracking
- Collect and organize billing documentation, invoices, and expense receipts for the accounting and medical billing teams.
- Audit Facility logs, employee files and safety checklists to ensure continuous readiness for state licensing inspections (CDPH).
Qualifications & SkillsRequired
- Education: High school diploma or equivalent (Associate or Bachelor’s degree preferred).
- Experience: Minimum of 2 years of administrative experience, ideally in a healthcare environment (e.g., SNF, CLHF, home health, or clinic).
- Skills: Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Electronic Health Records (EHR) systems, payroll and scheduling software
- Compliance: a clean background check (Live Scan), and a negative TB test.
Preferred Qualities
- Strong knowledge of medical terminology and HIPAA privacy laws.
- Ability to multitask in a fast-paced environment while maintaining an empathetic demeanor.
Pay: $22.00 - $30.00 per hour
Expected hours: 32.0 per week
Work Location: In person
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Where California roles are concentrated, by current openings.
Business Office Manager Job Market in California
A snapshot from current California openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Technology & Software
- Consulting & Professional Services
What California Employers Look For
The qualifications that appear most often in business office manager jobs across California.
- Associate or bachelor's degree in business administration, health administration, or related field
- Two or more years of supervisory or office management experience in a healthcare or clinical setting
- Working knowledge of medical billing, coding, and revenue cycle processes
- Proficiency with electronic health record systems such as Epic or Cerner
- Familiarity with California healthcare regulations and compliance requirements
- Strong written and verbal communication skills for coordinating across clinical and administrative teams
Business Office Manager Jobs in California: Frequently Asked Questions
How do you become a business office manager in California?
Most California employers require at least an associate degree in business administration, health information management, or a closely related field, with a bachelor's degree preferred for larger organizations. California does not issue a state license specific to business office managers, but many hiring managers value credentials such as the Certified Medical Manager designation or completion of a healthcare administration program through a California community college or university. Relevant experience in billing, coding, or front-office supervision is typically the strongest path to your first manager role.
How much do business office managers make in California?
Business office managers in California earn a median of about $77,590 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $50,870 for the lowest 10% to over $121,650 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire business office managers in California?
Employers hiring business office managers in California right now include CarMax, Savant Senior Living, and Citrin Cooperman, based on current listings on Migrate Mate as of October 2026. California's dense concentration of large integrated health systems, independent medical groups, and multi-site outpatient networks means consistent openings across the state throughout the year.
Which California cities have the most business office manager jobs?
Los Angeles, Fremont, and Carmichael have the most business office manager openings in California. Los Angeles leads due to its vast network of hospitals, physician groups, and specialty clinics, while San Diego and the Bay Area generate strong demand from major academic medical centers, health systems, and growing life sciences campuses that require dedicated administrative leadership.
Are there remote business office manager jobs in California?
Yes, but they're relatively limited. About 19% of business office manager openings tied to California are remote or hybrid as of October 2026, reflecting that most roles involve direct oversight of on-site staff and daily coordination with clinical teams. The parts of the role most compatible with remote work are billing oversight, insurance follow-up, and reporting functions.
How can I get hired as a business office manager in California with little or no experience?
The most realistic entry path is starting as a medical receptionist, billing specialist, or patient services representative at a California clinic or hospital and building toward a supervisory role. Large California employers like Kaiser Permanente and Dignity Health run internal advancement programs that move high-performing front-office staff into lead and coordinator positions. Completing a health information management or medical billing certificate through a California community college strengthens your application and compensates for limited management experience.
Where can I find and apply to business office manager jobs in California?
You can find and apply to business office manager jobs in California on Migrate Mate, which lists current California openings. Find the roles that fit your background and apply directly to the ones that match.
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