Administrative Assistant Jobs in Virginia

INTRODUCTION

The Administrative Assistant and Project Coordinator provides comprehensive administrative and project support within the Division of Human Resources. Reporting to the Senior Director for Strategy and Operations, this role dedicates approximately 50% of effort to executive-level administrative support for one or more HR executives and 50% to program and project coordination across HR initiatives.

This position plays a key role in ensuring operational excellence by managing executive calendars and communications, coordinating meetings and documentation, supporting onboarding and search processes, and providing structured project management support including research, tracking milestones, preparing reports, and ensuring timely execution of strategic initiatives. The Project Coordinator exercises discretion, sound judgment, and initiative while working with confidential information and multiple competing priorities.

BASIC QUALIFICATIONS

• Strong organizational and project coordination skills
• Advanced calendar and meeting management expertise
• Ability to manage multiple concurrent priorities in a fast-paced environment
• Exceptional written and verbal communication skills
• Strong research, documentation, and analytical abilities
• Discretion and sound judgment in handling confidential information
• Proficiency with Microsoft Office Suite and relevant enterprise systems
• Collaborative, proactive, and solutions-oriented approach

PREFERRED QUALIFICATIONS

• Experience working in higher education providing administrative support for an executive or senior management level
• Experience managing multiple projects simultaneously in a fast-paced environment

PAY BAND

4

OVERTIME STATUS

Non-Exempt: Eligible for overtime

APPOINTMENT TYPE

Regular

SALARY INFORMATION

Commensurate with experience with a salary range of $48,000-$52,000 per year

HOURS PER WEEK

40

REVIEW DATE

July 5, 2026

ADDITIONAL INFORMATION

The successful candidate will be required to have a criminal conviction check.

ABOUT VIRGINIA TECH

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Marisela Garza garza87@vt.edu during regular business hours at least 10 business days prior to the event.