Administrative Assistant Jobs in Virginia
Administrative Assistant jobs in Virginia are consistently in demand, with strong hiring across federal contracting, defense, healthcare, and state government sectors at every level from entry-level coordinator through senior executive assistant. The busiest markets are Northern Virginia, Richmond, and Virginia Beach, where large employers like Northrop Grumman, Inova Health System, and Booz Allen Hamilton maintain substantial administrative workforces. The most sought-after specialties in Virginia listings include executive support, legal administrative work, and government contract administration. Find a role that fits below and apply directly.
Find Administrative Assistant JobsOverview
Open roles138+
Top employerCapital One
Top cityArlington, VA
Cities hiring52
Work type88% On-site
Top industryStaffing
Showing 5 of 138+ Administrative Assistant jobs
Administrative Assistant
We won't show you this job again
New 23h ago
Liberty Business Associates, LLC
Administrative Assistant
Norfolk, Virginia
New 23h ago
Senior Administrative Assistant (Administrative Support Assistant III) - HR Consulting, Commercial Banking
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Added 1d ago
Capital One
Senior Administrative Assistant (Administrative Support Assistant III) - HR Consulting, Commercial Banking
McLean, Virginia
Added 1d ago
Administrative Assistant - Entry Level | On-Site | Fairfax, VA
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Added 1d ago
Ares Enterprise
Administrative Assistant - Entry Level | On-Site | Fairfax, VA
Fairfax, Virginia
Added 1d ago
Administrative Assistant
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Added 1d ago
VCU Health System
Administrative Assistant
Richmond, Virginia
Added 1d ago
Administrative Assistant, Dedicated
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Added 1d ago
PTG LOGISTICS, LLC.
Administrative Assistant, Dedicated
Winchester, Virginia
Added 1d ago
New 23h ago
Administrative Assistant
Liberty Business Associates, LLC·Norfolk, Virginia
Job functions:
Associate's degree in computer science
51-200 employees
Job Description
Are you a seasoned professional looking for new opportunities, or are you seeking an exciting challenge? A career working as a Government Contractor can give you that. At Liberty Business Associates, LLC, we offer a small company environment with competitive benefits where people can be proud knowing their job makes a difference for the warfighters. Our company is built on people who are passionate, innovative, and thrive on expanding their knowledge and providing their experience to our clients. Everyone brings their individual talents to the table, and they are rewarded with professional growth. Would you like to be part of our energized team to grow on a professional and personal level?
About Liberty Business Associates, LLC:
Liberty Business Associates, LLC is a woman-owned small business. Our vision is to be consistently recognized as the best small business in our industry with which clients, industry partners, and employees want to work. Liberty’s success is driven by our Core Values of Integrity, Dedication, Innovation, and Collaboration. Liberty’s mission is to consistently deliver value-driven solutions. We partner with our clients to truly understand their objectives, issues, and constraints by practicing consistent communication and flexibility. These values are why Liberty is successful at what we do.
At Liberty Business Associates, we offer a 401K plan, Health Benefits, Dental, Vision, Life Insurance, Short- and Long-Term Disability, Paid Holidays, Paid Time Off, Sick Leave, and Tuition Reimbursement (at all levels).
Position Title: Administrative Assistant
Position Location: Norfolk, VA
Liberty is seeking an experienced Administrative Assistant to perform a full range of administrative, clerical, and office support. The Administrative Assistant will provide advice and guidance on subjects related to administrative and information management while balancing administrative workload. If you can work under limited supervision while demonstrating strong customer service, professional oral and written communication, organizational skills, attentiveness to detail, follow policies and procedures, and the ability to accomplish the below responsibilities successfully, then you may be the perfect candidate for this position.
Responsibilities:
- Provide direct administrative support in planning, scheduling, developing agendas/briefs, participating in onsite/offsite meetings, official events, conferences, and assist with training actions.
- Utilize local, Department of Navy and Department of Defense systems and databases, MS Word, Excel, and PowerPoint to track and manage all personnel and administrative actions.
- Maintain suspense systems and track actions for completion; assist with developing and initiating administrative methods and procedures concerning high interest items, flow of information, and processing of action packages.
- Oversee and maintain office calendars; assist other administrators in making appointments and arranging meetings; research and resolve administrative issues and complaints; and follow-up to ensure complete and quality resolutions.
- Assist with planning and implementing visits involving distinguished visitors, guests, or large groups; make necessary travel arrangements, process badging/visitor access requests ensuring Protocol Office is informed, and any support required to host distinguished visitors.
- Assist with travel arrangements for supported personnel using the Defense Travel System and assist with travel voucher problems.
- Use multiple office software/database applications for collecting information to produce a wide range of documents and to use the software/database to create, edit, copy, store, retrieve, sort or calculate, and present various types of information collected for reporting purposes.
- Perform quality assurance check for all products produced to ensure accuracy and compliance with standards and directives.
- Maintain the Command Operations Guide (COG) site ensuring accurate and up-to-date information is published.
- Ensure competency/department files and records are maintained in accordance with Records Management directives/policies.
- Receipt for, control, and safeguard incoming and outgoing correspondence, files, mail, and packages; sort and deliver mail/packages to offices while maintaining accountability logs.
- Utilize various systems for personnel onboarding or moves, prepare documentation to request additional resources to include furniture/supplies, request computer and telecom assets, and assist supervisors with checking out personnel departing the command.
- Assist the Human Resources staff to prepare, staff, and track personnel packages and provide clarifying or additional information when required and maintain hiring action trackers.
- Assist with timekeeping duties using the Navy Enterprise Resource Planning (NERP) system by entering time for supported personnel when required while verifying time entries made in NERP.
- Process conference attendance requests to ensure compliance with NIWC Atlantic policy and assist with Department of Navy approval process; track actions utilizing TV5 and DON Tracker or any subsequent technologies as they emerge, by assigning, monitoring, and closing out action items; and provide direct administrative support to the Executive Office as needed.
- Coordinate/prepare conference rooms to support meetings, conferences, and events; arrange tables and chairs, operate petitions to provide appropriate space based on number of attendees.
- Assist with scheduling facility maintenance and cleaning services for onsite facilities.
- Perform other associated assigned duties involving administrative support.
Required Qualifications:
- Favorable Determination eligibility required
- Strong customer service skills
- Professional oral and written communication skills
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
- Efficient time management skills
- Proficient in organizing and maintaining files and databases in a confidential manner
- Strong attention to detail
- Effective problem-solving skills
- Strong team player
Education: Associate Degree in Business or Computer Science
Experience: Four (4) years of experience encompassing above experience, and to include: word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, brief presentation, read milestone schedules and send and receive emails. Two (2) years of work experience shall be within DoD. Note: Experience may be concurrent.
OR
Education: High School Diploma or GED.
Experience: Eight (8) years’ experience to include: word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, brief preparation, read milestone schedules and send and receive emails. Two (2) years of work experience shall be within DoD. Note: Experience may be concurrent.
Liberty Business Associates, LLC
Administrative Assistant
Norfolk, Virginia
New 23h ago51-200 employees
Job functions:
Associate's degree in computer science
Job Description
Are you a seasoned professional looking for new opportunities, or are you seeking an exciting challenge? A career working as a Government Contractor can give you that. At Liberty Business Associates, LLC, we offer a small company environment with competitive benefits where people can be proud knowing their job makes a difference for the warfighters. Our company is built on people who are passionate, innovative, and thrive on expanding their knowledge and providing their experience to our clients. Everyone brings their individual talents to the table, and they are rewarded with professional growth. Would you like to be part of our energized team to grow on a professional and personal level?
About Liberty Business Associates, LLC:
Liberty Business Associates, LLC is a woman-owned small business. Our vision is to be consistently recognized as the best small business in our industry with which clients, industry partners, and employees want to work. Liberty’s success is driven by our Core Values of Integrity, Dedication, Innovation, and Collaboration. Liberty’s mission is to consistently deliver value-driven solutions. We partner with our clients to truly understand their objectives, issues, and constraints by practicing consistent communication and flexibility. These values are why Liberty is successful at what we do.
At Liberty Business Associates, we offer a 401K plan, Health Benefits, Dental, Vision, Life Insurance, Short- and Long-Term Disability, Paid Holidays, Paid Time Off, Sick Leave, and Tuition Reimbursement (at all levels).
Position Title: Administrative Assistant
Position Location: Norfolk, VA
Liberty is seeking an experienced Administrative Assistant to perform a full range of administrative, clerical, and office support. The Administrative Assistant will provide advice and guidance on subjects related to administrative and information management while balancing administrative workload. If you can work under limited supervision while demonstrating strong customer service, professional oral and written communication, organizational skills, attentiveness to detail, follow policies and procedures, and the ability to accomplish the below responsibilities successfully, then you may be the perfect candidate for this position.
Responsibilities:
- Provide direct administrative support in planning, scheduling, developing agendas/briefs, participating in onsite/offsite meetings, official events, conferences, and assist with training actions.
- Utilize local, Department of Navy and Department of Defense systems and databases, MS Word, Excel, and PowerPoint to track and manage all personnel and administrative actions.
- Maintain suspense systems and track actions for completion; assist with developing and initiating administrative methods and procedures concerning high interest items, flow of information, and processing of action packages.
- Oversee and maintain office calendars; assist other administrators in making appointments and arranging meetings; research and resolve administrative issues and complaints; and follow-up to ensure complete and quality resolutions.
- Assist with planning and implementing visits involving distinguished visitors, guests, or large groups; make necessary travel arrangements, process badging/visitor access requests ensuring Protocol Office is informed, and any support required to host distinguished visitors.
- Assist with travel arrangements for supported personnel using the Defense Travel System and assist with travel voucher problems.
- Use multiple office software/database applications for collecting information to produce a wide range of documents and to use the software/database to create, edit, copy, store, retrieve, sort or calculate, and present various types of information collected for reporting purposes.
- Perform quality assurance check for all products produced to ensure accuracy and compliance with standards and directives.
- Maintain the Command Operations Guide (COG) site ensuring accurate and up-to-date information is published.
- Ensure competency/department files and records are maintained in accordance with Records Management directives/policies.
- Receipt for, control, and safeguard incoming and outgoing correspondence, files, mail, and packages; sort and deliver mail/packages to offices while maintaining accountability logs.
- Utilize various systems for personnel onboarding or moves, prepare documentation to request additional resources to include furniture/supplies, request computer and telecom assets, and assist supervisors with checking out personnel departing the command.
- Assist the Human Resources staff to prepare, staff, and track personnel packages and provide clarifying or additional information when required and maintain hiring action trackers.
- Assist with timekeeping duties using the Navy Enterprise Resource Planning (NERP) system by entering time for supported personnel when required while verifying time entries made in NERP.
- Process conference attendance requests to ensure compliance with NIWC Atlantic policy and assist with Department of Navy approval process; track actions utilizing TV5 and DON Tracker or any subsequent technologies as they emerge, by assigning, monitoring, and closing out action items; and provide direct administrative support to the Executive Office as needed.
- Coordinate/prepare conference rooms to support meetings, conferences, and events; arrange tables and chairs, operate petitions to provide appropriate space based on number of attendees.
- Assist with scheduling facility maintenance and cleaning services for onsite facilities.
- Perform other associated assigned duties involving administrative support.
Required Qualifications:
- Favorable Determination eligibility required
- Strong customer service skills
- Professional oral and written communication skills
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
- Efficient time management skills
- Proficient in organizing and maintaining files and databases in a confidential manner
- Strong attention to detail
- Effective problem-solving skills
- Strong team player
Education: Associate Degree in Business or Computer Science
Experience: Four (4) years of experience encompassing above experience, and to include: word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, brief presentation, read milestone schedules and send and receive emails. Two (2) years of work experience shall be within DoD. Note: Experience may be concurrent.
OR
Education: High School Diploma or GED.
Experience: Eight (8) years’ experience to include: word processing, spreadsheet development, documenting management issues, financial analysis, data collection, report processing, brief preparation, read milestone schedules and send and receive emails. Two (2) years of work experience shall be within DoD. Note: Experience may be concurrent.
See All 138+ Administrative Assistant Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
Find Administrative Assistant JobsAdministrative Assistant Jobs by City in Virginia
Where Virginia roles are concentrated, by current openings.
Arlington
12 jobsRichmond
9 jobsAlexandria
8 jobsMcLean
7 jobsFairfax
7 jobsChesapeake
7 jobsNewport News
6 jobsVirginia Beach
6 jobsNorfolk
5 jobsCharlottesville
5 jobsRoanoke
4 jobsManassas
3 jobsAshburn
2 jobsChester
2 jobsCulpeper
2 jobsEdinburg
2 jobsLeesburg
2 jobsChantilly
2 jobsLynchburg
2 jobsGlen Allen
2 jobsWoodbridge
2 jobsWytheville
2 jobsFort Belvoir
2 jobsHarrisonburg
2 jobsWilliamsburg
2 jobsColonial Heights
2 jobsWythe
1 jobReston
1 jobVienna
1 jobAshland
1 jobHampton
1 jobHenrico
1 jobHerndon
1 jobRadford
1 jobDahlgren
1 jobYorktown
1 jobHaymarket
1 jobLansdowne
1 jobLexington
1 jobBlacksburg
1 jobMidlothian
1 jobPortsmouth
1 jobRixeyville
1 jobWinchester
1 jobCentreville
1 jobHot Springs
1 jobFalls Church
1 jobLovettsville
1 jobSouth Boston
1 jobMcGaheysville
1 jobTysons Corner
1 jobMechanicsville
1 jobAdministrative Assistant Job Market in Virginia
A snapshot from current Virginia openings, updated as new roles post.
Who's Hiring
B
Top Industries Hiring
- Staffing & Recruiting
- Healthcare & Medical Services
- Education
- Technology & Software
What Virginia Employers Look For
The qualifications that appear most often in administrative assistant jobs across Virginia.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
- Associate or bachelor's degree in business administration or a related field preferred
- Two or more years of administrative or office support experience in a professional environment
- Experience supporting federal contracts or familiarity with government agency procedures
- Strong written and verbal communication skills with attention to document accuracy
- Ability to obtain or maintain a security clearance for positions supporting defense or federal clients
Administrative Assistant Jobs in Virginia: Frequently Asked Questions
How do you become a administrative assistant in Virginia?
Administrative assistants in Virginia do not require a state-issued license, but most employers expect at least a high school diploma and prefer candidates with an associate or bachelor's degree in business or office administration from a Virginia community college or university. Earning a Certified Administrative Professional credential through the American Society of Administrative Professionals strengthens applications considerably. Many Virginia employers, especially in the federal contracting corridor of Northern Virginia, also expect familiarity with government records management and secure document handling.
How much do administrative assistants make in Virginia?
Administrative assistants in Virginia earn a median of about $80,330 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $51,370 for the lowest 10% to over $119,990 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire administrative assistants in Virginia?
Employers hiring administrative assistants in Virginia right now include Capital One, Virginia Community College System, and Broadlands Orthodontics/ American Braces & Smile center, based on current listings on Migrate Mate as of September 2026. Virginia's concentration of federal agencies, defense contractors, and large healthcare systems means demand remains consistent throughout the year across both government-facing and commercial organizations.
Which Virginia cities have the most administrative assistant jobs?
The Virginia cities with the most administrative assistant openings are Arlington, Richmond, and Alexandria. Northern Virginia leads because of its dense cluster of federal agencies, defense contractors, and consulting firms, while Richmond draws hiring through state government offices and regional corporate headquarters, and Virginia Beach reflects the administrative needs of military installations and the regional healthcare and hospitality industries.
Are there remote administrative assistant jobs in Virginia?
Yes, and more than many comparable roles, since administrative assistants handling scheduling, correspondence, and document management can often work effectively off-site. About 12% of administrative assistant openings tied to Virginia are remote or hybrid as of September 2026, with fully remote roles most common in positions supporting legal teams, consulting firms, and technology companies rather than in-person executive support or front-office roles.
How can I get hired as a administrative assistant in Virginia with little or no experience?
The most realistic entry path is applying for receptionist, office coordinator, or administrative clerk roles at Virginia community colleges, state agencies, or regional hospital systems, where entry-level openings are regularly posted and formal experience requirements are lower. Large Northern Virginia federal contractors like Leidos and SAIC run associate programs and temp-to-hire arrangements that bring in candidates without extensive backgrounds. Completing an office administration certificate at a Northern Virginia Community College campus and demonstrating Microsoft Office proficiency gives candidates a meaningful edge over other applicants.
Where can I find and apply to administrative assistant jobs in Virginia?
You can find and apply to administrative assistant jobs in Virginia on Migrate Mate, which lists current Virginia openings updated regularly. Search the listings, find roles that match your experience and location, and apply directly to the ones that fit.
See All 138+ Administrative Assistant Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
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