Project Administrator Jobs in Virginia
Project Administrator jobs in Virginia are open across Richmond, Herndon, and Fredericksburg and other Virginia metros, with employers like Amazon, Mary Washington Healthcare, and Virginia Commonwealth University hiring at every experience level. Find a role that fits below and apply directly.
Find Project Administrator JobsOverview
Showing 5 of 96+ Project Administrator jobs
What You'll Do:
Responsibilities:
- Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
- Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
- Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
- Attend project meetings with senior staff and assist with resolutions to administrative problems.
- Communicate with client and external team members consistently.
- Assist in managing project budgets, preparing invoices, and collection efforts.
- Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
- Good project and contract management skills.
- Basic ability to manage project budgets.
- Host or attend project discussions with clients, follow up on reports to determine if there are questions.
- Responsibilities include assisting in maintaining the collections database and relationships with clients.
- You will work with office staff to achieve collection goals, prepare certificates of insurance, scan and link invoices or other related documents to billing files, and assist in revisions to invoices.
What We're Looking For:
Required Qualifications & Skills:
- High school diploma or GED required. Bachelor of Business or related field preferred.
- 2 years of related experience.
- If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
- Excellent oral & written communication skills.
- Basic project management and contract administration skills.
- Dependable, self-motivated, responsible and detail-oriented.
- Ability to multi-task and meet deadlines.
- Proficient with MS Office (Word, Excel, PowerPoint).
- Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
- Excellent interpersonal skills.
- Basic decision making skills.
- Work with supervisor to understand priorities and urgency of work.
Who We Are:
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025).
ECS is an Equal Opportunity Employer. To learn more, click here.
What You'll Do:
Responsibilities:
- Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
- Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
- Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
- Attend project meetings with senior staff and assist with resolutions to administrative problems.
- Communicate with client and external team members consistently.
- Assist in managing project budgets, preparing invoices, and collection efforts.
- Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
- Good project and contract management skills.
- Basic ability to manage project budgets.
- Host or attend project discussions with clients, follow up on reports to determine if there are questions.
- Responsibilities include assisting in maintaining the collections database and relationships with clients.
- You will work with office staff to achieve collection goals, prepare certificates of insurance, scan and link invoices or other related documents to billing files, and assist in revisions to invoices.
What We're Looking For:
Required Qualifications & Skills:
- High school diploma or GED required. Bachelor of Business or related field preferred.
- 2 years of related experience.
- If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
- Excellent oral & written communication skills.
- Basic project management and contract administration skills.
- Dependable, self-motivated, responsible and detail-oriented.
- Ability to multi-task and meet deadlines.
- Proficient with MS Office (Word, Excel, PowerPoint).
- Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
- Excellent interpersonal skills.
- Basic decision making skills.
- Work with supervisor to understand priorities and urgency of work.
Who We Are:
ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025).
ECS is an Equal Opportunity Employer. To learn more, click here.
See All 96 Project Administrator Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
Find Project Administrator JobsProject Administrator Jobs by City in Virginia
Where Virginia roles are concentrated, by current openings.
Project Administrator Job Market in Virginia
A snapshot from current Virginia openings, updated as new roles post.
Who's Hiring
- Amazon10
- Mary Washington Healthcare6
- Virginia Commonwealth University5
- Eastern Virginia Medical School4
- DaVita3
Top Industries Hiring
- Healthcare & Medical Services23
- Education20
- Technology & Software16
- Consulting & Professional Services14
- Manufacturing4
What Virginia Employers Look For
The qualifications that appear most often in project administrator jobs across Virginia.
- Proficiency with project management tools such as Microsoft Project, Asana, or Jira
- Experience maintaining project documentation, schedules, and status reports
- Strong written and verbal communication skills for cross-functional coordination
- Associate or bachelor's degree in business administration, construction management, or a related field
- Familiarity with budget tracking, purchase orders, and invoice processing
- PMI CAPM or PMP certification preferred for mid-level and senior positions
Project Administrator Jobs in Virginia: Frequently Asked Questions
How many project administrator jobs are there in Virginia?
There are 96+ project administrator openings in Virginia on Migrate Mate as of June 2026, with the most roles in Richmond, Herndon, and Fredericksburg. New positions post regularly as employers across Virginia hire.
How much do project administrators make in Virginia?
Project administrators in Virginia earn a median of about $120,840 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $68,020 for the lowest 10% to over $179,970 for the top 10%. Pay rises with experience, specialty, and employer.
Which Virginia cities have the most project administrator jobs?
Richmond, Herndon, and Fredericksburg have the most project administrator openings in Virginia right now, with additional roles spread across smaller metros statewide.
Which companies hire project administrators in Virginia?
Employers hiring project administrators in Virginia include Amazon, Mary Washington Healthcare, and Virginia Commonwealth University, based on current listings on Migrate Mate as of June 2026.
Are there remote project administrator jobs in Virginia?
Yes. About 16% of project administrator openings tied to Virginia are remote or hybrid as of June 2026. The rest are on-site roles based in Virginia metros.
How do I apply for project administrator jobs in Virginia?
You can apply to project administrator jobs in Virginia directly on Migrate Mate. Search the listings above, find roles that match your experience and preferred Virginia location, then apply to each one that fits.
See All 96 Project Administrator Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
Find Project Administrator Jobs