Project Administrator Jobs in Virginia
Project Administrator jobs in Virginia are consistently active, with strong demand across federal contracting, defense, construction, and information technology sectors at levels from entry-level coordinator through senior administrator. The largest concentrations of openings are in Northern Virginia, Richmond, and Virginia Beach, where established employers like Booz Allen Hamilton, Leidos, and CACI International maintain significant project operations. The most in-demand specialties include government contract administration, IT project support, and construction project coordination. Find a role that fits below and apply directly.
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INTRODUCTION
Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.
Learn about our benefits designed for you to Thrive at work and at home.
We boldly go.
WHERE IS THE WORK:
Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.
ROLE AND RESPONSIBILITIES
Under direct supervision, the Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of projects. This position is required to closely interact with the Admin Team Leader, Area Service Managers and assigned service team members to ensure the timely completion of each project.
Responsibilities
include the following and other duties may be assigned:
- Sets-up service agreements and/or quoted projects/jobs in system application based on transition documents.
- Reviews and updates Billing Backlog reports daily.
- Review invoices for accuracy, and processes service invoices for assigned job types.
- Validates, applies and posts applicable costs to service work orders.
- Coordinates with various team members for accurate and timely recording of project costs, including materials, time sheets, labor hour allocation, daily reports, etc.
- Enters and edits Purchase Orders as needed.
- Handle billing request changes and special requirements for customers timely.
- Responsible for general administrative functions, as it relates to billing.
- Responsible for generating, interpreting, and printing various assigned reports.
- Prioritize and organize tasks to meet timing requirements or deadlines.
- Communicates with Account Managers, Field Technicians, Customers, Area Service Managers and other internal team members, as necessary to resolve obstacles or answer inquiries regarding billing.
- Schedule and participate in internal project team meetings to ensure accurate transfer of information.
- Maintains customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and assigned staff.
- May reconcile purchasing card transactions for technicians.
- May file appropriate State required forms as needed.
- May prepare claims for filing.
BASIC QUALIFICATIONS
- One-year certificate from college or technical school and three (3) plus years of related billing experience and/or training; or equivalent combination of education and experience.
- Candidates without a 4-year degree are encouraged to apply; we prioritize practical experience, relevant skills, and alignment with our leadership principles.
- Participate in and contribute to lean improvements activities.
- Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
- Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
- Familiarity with the operation of HVAC Systems preferred not required.
- Flexibility to work overtime/weekends, as required.
COMPENSATION
- Annual Base Salary Range or Hourly Base Pay Range: $50,350.00 - $70,770.00
- Compensation Type: Exception Hourly
- Incentive Eligible: No
- Sales Commission Eligible: No
Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.
THRIVE AT WORK AND AT HOME:
- Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
- 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.
Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations.
SAFETY SENSITIVE ROLE:
No
The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
LOCATION
Location: Roanoke, Virginia, United States of America
INTRODUCTION
Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.
Learn about our benefits designed for you to Thrive at work and at home.
We boldly go.
WHERE IS THE WORK:
Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.
ROLE AND RESPONSIBILITIES
Under direct supervision, the Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of projects. This position is required to closely interact with the Admin Team Leader, Area Service Managers and assigned service team members to ensure the timely completion of each project.
Responsibilities
include the following and other duties may be assigned:
- Sets-up service agreements and/or quoted projects/jobs in system application based on transition documents.
- Reviews and updates Billing Backlog reports daily.
- Review invoices for accuracy, and processes service invoices for assigned job types.
- Validates, applies and posts applicable costs to service work orders.
- Coordinates with various team members for accurate and timely recording of project costs, including materials, time sheets, labor hour allocation, daily reports, etc.
- Enters and edits Purchase Orders as needed.
- Handle billing request changes and special requirements for customers timely.
- Responsible for general administrative functions, as it relates to billing.
- Responsible for generating, interpreting, and printing various assigned reports.
- Prioritize and organize tasks to meet timing requirements or deadlines.
- Communicates with Account Managers, Field Technicians, Customers, Area Service Managers and other internal team members, as necessary to resolve obstacles or answer inquiries regarding billing.
- Schedule and participate in internal project team meetings to ensure accurate transfer of information.
- Maintains customer satisfaction by investigating concerns, implementing corrective action, and communicating with customers and assigned staff.
- May reconcile purchasing card transactions for technicians.
- May file appropriate State required forms as needed.
- May prepare claims for filing.
BASIC QUALIFICATIONS
- One-year certificate from college or technical school and three (3) plus years of related billing experience and/or training; or equivalent combination of education and experience.
- Candidates without a 4-year degree are encouraged to apply; we prioritize practical experience, relevant skills, and alignment with our leadership principles.
- Participate in and contribute to lean improvements activities.
- Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
- Proven experience prioritizing tasks in order to meet tight deadlines within a high-paced environment.
- Familiarity with the operation of HVAC Systems preferred not required.
- Flexibility to work overtime/weekends, as required.
COMPENSATION
- Annual Base Salary Range or Hourly Base Pay Range: $50,350.00 - $70,770.00
- Compensation Type: Exception Hourly
- Incentive Eligible: No
- Sales Commission Eligible: No
Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.
THRIVE AT WORK AND AT HOME:
- Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives – WE DARE TO CARE!
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- Paid time off includes up to 15 vacation days, paid holidays, sick leave, and additional options to support volunteer and parental leave.
- 401K match up, educational and training opportunities through company programs along with tuition assistance and student debt support.
Disclaimer: Benefit offerings may vary by site as well as Collective Bargaining Agreements and local/state regulations.
SAFETY SENSITIVE ROLE:
No
The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
LOCATION
Location: Roanoke, Virginia, United States of America
See All 16 Project Administrator Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
Find Project Administrator JobsProject Administrator Jobs by City in Virginia
Where Virginia roles are concentrated, by current openings.
Project Administrator Job Market in Virginia
A snapshot from current Virginia openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Manufacturing
What Virginia Employers Look For
The qualifications that appear most often in project administrator jobs across Virginia.
- Bachelor's degree in business administration, project management, or a related field
- PMP or CAPM certification from the Project Management Institute preferred or required
- Experience with federal contract administration and FAR compliance in Virginia government contracting environments
- Proficiency in project management tools such as Microsoft Project, Jira, or Smartsheet
- Strong documentation and reporting skills including meeting minutes, status reports, and budget tracking
- Familiarity with Virginia procurement processes or state agency project management frameworks
Project Administrator Jobs in Virginia: Frequently Asked Questions
How do you become a project administrator in Virginia?
Most project administrator roles in Virginia require a bachelor's degree in business, project management, or a related field. Virginia has no state-issued license for project administrators, but the Project Management Institute's CAPM or PMP certification significantly strengthens candidacy, especially in Northern Virginia's federal contracting corridor. Employers in defense, IT, and state government contracting increasingly list these credentials as preferred or required alongside relevant administrative experience.
How much do project administrators make in Virginia?
Project administrators in Virginia earn a median of about $120,840 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $68,020 for the lowest 10% to over $179,970 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire project administrators in Virginia?
Employers hiring project administrators in Virginia right now include Arcadis, Crofton, and ActioNet, based on current listings on Migrate Mate as of October 2026. Virginia's dense federal contracting market, centered in Northern Virginia, means many of the most active hiring organizations support Department of Defense, intelligence community, or civilian agency programs.
Which Virginia cities have the most project administrator jobs?
Arlington, Richmond, and Virginia Beach have the most project administrator openings in Virginia. Northern Virginia drives the largest share due to its concentration of federal agencies and defense contractors, while Richmond generates steady demand from state government, healthcare systems, and corporate headquarters, and Virginia Beach reflects ongoing military and construction project activity tied to the Hampton Roads region.
Are there remote project administrator jobs in Virginia?
Yes, and they're more common than in many fields. About 100% of project administrator openings tied to Virginia are remote or hybrid as of October 2026, reflecting the desk-based and coordination-heavy nature of the role. Documentation management, scheduling, reporting, and stakeholder communication are the functions most likely to be performed fully remotely, particularly in IT and professional services firms.
How can I get hired as a project administrator in Virginia with little or no experience?
The most realistic entry path is applying for project coordinator or administrative assistant roles at Virginia-based federal contractors or state agencies, where structured onboarding is common. Organizations like Leidos, Booz Allen Hamilton, and SAIC regularly bring on junior coordinators from adjacent roles such as executive assistant, office administrator, or scheduling coordinator. Earning a CAPM certification before applying gives candidates a concrete credential that compensates for limited direct experience in competitive Northern Virginia markets.
Where can I find and apply to project administrator jobs in Virginia?
You can find and apply to project administrator jobs in Virginia on Migrate Mate, which lists current Virginia openings across industries including federal contracting, construction, IT, and healthcare. Find roles that fit your experience and location and apply directly to the employers posting them.
See All 16 Project Administrator Jobs in Virginia
Find roles in Virginia that match your experience and apply in just a few clicks.
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