Administrative Assistant Jobs in Richmond, VA
Administrative assistant jobs in Richmond are concentrated across the city's government corridor along Broad Street, the financial and legal firms in the Shockoe Bottom and downtown core, and the healthcare campuses near the Medical College of Virginia district. Employers hiring right now include InnovAge, Humankind, and Capital One. Scan the live roles below and apply to whichever ones fit.
Find Administrative Assistant JobsOverview
Showing 5 of 138+ Administrative Assistant jobs
Job Overview
Proceed is seeking a motivated, dependable, and detail-oriented Data Entry / Administrative Assistant to join our Legal Support Services team in Richmond, VA. In this important role, you will provide administrative and data entry support to help ensure legal matters are processed accurately, efficiently, and on time.
The ideal candidate is highly organized, possesses strong and accurate typing and data entry skills, and is comfortable managing multiple priorities in a fast-paced environment. Your attention to detail, communication skills, and ability to meet deadlines will play an important role in supporting our clients, process servers, and internal teams.
This is an excellent opportunity for someone who enjoys administrative work, problem-solving, and being part of a team that provides essential support to the legal industry.
Responsibilities
- Accurately enter, update, and maintain case information, client data, service details, and other records in company systems.
- Review documents and information for accuracy, completeness, and proper formatting.
- Process incoming legal documents and ensure information is entered into the appropriate systems in a timely manner.
- Assist with opening, updating, and closing assignments and cases.
- Upload, scan, organize, and maintain electronic documents and records.
- Monitor assignments and deadlines to help ensure time-sensitive work is completed promptly.
- Communicate professionally with clients, process servers, court personnel, vendors, and coworkers.
- Assist with email and internet-based communications and respond to routine requests for information or status updates.
- Research and verify information as needed to ensure records are accurate and complete.
- Identify missing or inconsistent information and work with the appropriate team members to resolve discrepancies.
- Maintain accurate and organized electronic records.
- Provide general administrative and clerical support to the office and operations team.
- Maintain strict confidentiality and handle sensitive client, legal, and personal information with discretion.
- Perform additional administrative duties and special projects as assigned.
Qualifications
- High school diploma or equivalent required.
- Previous data entry, administrative, clerical, office support, or customer service experience is preferred.
- Experience in the legal services industry is a plus but not required; training will be provided for the right candidate.
Must Possess
- Strong and accurate typing/keying skills.
- Excellent attention to detail and accuracy.
- Strong oral and internet-based communication skills.
- Ability to prioritize effectively and manage multiple tasks simultaneously.
- Ability to work efficiently and accurately in a fast-paced environment.
- Strong organizational and time-management skills.
- Ability to meet deadlines and follow established procedures.
- Professional and dependable work habits.
- Ability to work independently while also contributing as part of a team.
- Ability to learn and navigate new software, databases, and technology.
- Proficiency with Microsoft Office, including Outlook, Word, and Excel, is preferred.
About Proceed
Proceed is a nationwide legal services provider that partners with law firms, corporations, and government agencies to provide service of process, court filing, appellate support, and other litigation support services throughout the United States.
Our clients rely on us to handle time-sensitive legal matters with professionalism, accuracy, and exceptional customer service. We invest in our employees through training, development, and opportunities for long-term career growth.
Benefits
- Proceed Offers Our Team Members Excellent Benefits
- Diverse, affordable healthcare options
- Company-matched 401(k) contributions
- Generous paid time off beginning on your start date
- Company-paid life and disability insurance
- Flexible Spending Account (FSA) and Health Savings Account (HSA) options
- Employee Assistance Program (EAP)
- Comprehensive training and opportunities for career growth
- Job Type: Full-time
- Schedule: Monday – Friday, 9:00 a.m. – 5:00 p.m.
- Work Location: In person – Richmond, VA
- A drug screening is required as a condition of employment.
- Pay: $18.00 - $19.00 per hour based on experience
Pay: $18.00 - $19.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- Legal: 1 year (Preferred)
- Administrative: 1 year (Preferred)
- Data Entry: 1 year (Preferred)
Work Location: In person
Job Overview
Proceed is seeking a motivated, dependable, and detail-oriented Data Entry / Administrative Assistant to join our Legal Support Services team in Richmond, VA. In this important role, you will provide administrative and data entry support to help ensure legal matters are processed accurately, efficiently, and on time.
The ideal candidate is highly organized, possesses strong and accurate typing and data entry skills, and is comfortable managing multiple priorities in a fast-paced environment. Your attention to detail, communication skills, and ability to meet deadlines will play an important role in supporting our clients, process servers, and internal teams.
This is an excellent opportunity for someone who enjoys administrative work, problem-solving, and being part of a team that provides essential support to the legal industry.
Responsibilities
- Accurately enter, update, and maintain case information, client data, service details, and other records in company systems.
- Review documents and information for accuracy, completeness, and proper formatting.
- Process incoming legal documents and ensure information is entered into the appropriate systems in a timely manner.
- Assist with opening, updating, and closing assignments and cases.
- Upload, scan, organize, and maintain electronic documents and records.
- Monitor assignments and deadlines to help ensure time-sensitive work is completed promptly.
- Communicate professionally with clients, process servers, court personnel, vendors, and coworkers.
- Assist with email and internet-based communications and respond to routine requests for information or status updates.
- Research and verify information as needed to ensure records are accurate and complete.
- Identify missing or inconsistent information and work with the appropriate team members to resolve discrepancies.
- Maintain accurate and organized electronic records.
- Provide general administrative and clerical support to the office and operations team.
- Maintain strict confidentiality and handle sensitive client, legal, and personal information with discretion.
- Perform additional administrative duties and special projects as assigned.
Qualifications
- High school diploma or equivalent required.
- Previous data entry, administrative, clerical, office support, or customer service experience is preferred.
- Experience in the legal services industry is a plus but not required; training will be provided for the right candidate.
Must Possess
- Strong and accurate typing/keying skills.
- Excellent attention to detail and accuracy.
- Strong oral and internet-based communication skills.
- Ability to prioritize effectively and manage multiple tasks simultaneously.
- Ability to work efficiently and accurately in a fast-paced environment.
- Strong organizational and time-management skills.
- Ability to meet deadlines and follow established procedures.
- Professional and dependable work habits.
- Ability to work independently while also contributing as part of a team.
- Ability to learn and navigate new software, databases, and technology.
- Proficiency with Microsoft Office, including Outlook, Word, and Excel, is preferred.
About Proceed
Proceed is a nationwide legal services provider that partners with law firms, corporations, and government agencies to provide service of process, court filing, appellate support, and other litigation support services throughout the United States.
Our clients rely on us to handle time-sensitive legal matters with professionalism, accuracy, and exceptional customer service. We invest in our employees through training, development, and opportunities for long-term career growth.
Benefits
- Proceed Offers Our Team Members Excellent Benefits
- Diverse, affordable healthcare options
- Company-matched 401(k) contributions
- Generous paid time off beginning on your start date
- Company-paid life and disability insurance
- Flexible Spending Account (FSA) and Health Savings Account (HSA) options
- Employee Assistance Program (EAP)
- Comprehensive training and opportunities for career growth
- Job Type: Full-time
- Schedule: Monday – Friday, 9:00 a.m. – 5:00 p.m.
- Work Location: In person – Richmond, VA
- A drug screening is required as a condition of employment.
- Pay: $18.00 - $19.00 per hour based on experience
Pay: $18.00 - $19.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- Legal: 1 year (Preferred)
- Administrative: 1 year (Preferred)
- Data Entry: 1 year (Preferred)
Work Location: In person
See All 138+ Administrative Assistant Jobs in Richmond
Find roles in Richmond that match your experience and apply in just a few clicks.
Find Administrative Assistant JobsAdministrative Assistant Job Market in Richmond
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
Administrative Assistant Jobs in Richmond: Frequently Asked Questions
How do I get a administrative assistant job in Richmond?
Focus your search on Richmond's three strongest hiring pockets: state and local government agencies concentrated downtown, the healthcare systems anchored near the medical district, and the legal and financial services firms in the Shockoe Bottom and Carytown corridors. Candidates who tailor their resume to the specific sector, demonstrate proficiency in calendar management and document processing software, and highlight any experience with government or regulated-industry workflows stand out in this market.
Which companies hire administrative assistants in Richmond?
Employers hiring administrative assistants in Richmond right now include InnovAge, Humankind, and Capital One, based on current listings on Migrate Mate as of October 2026. Richmond's mix of state agencies, major health systems, regional law firms, and financial institutions means there is consistent demand across both the public and private sectors throughout the year.
Are there remote administrative assistant jobs in Richmond?
Yes, though availability depends heavily on the role. Administrative assistant work is frequently on-site because it involves managing physical spaces, greeting visitors, and supporting in-person operations. About 15% of administrative assistant openings tied to Richmond are remote or hybrid as of October 2026, with those options most common at technology firms and corporate back-office functions rather than government agencies or healthcare campuses.
How can I get a administrative assistant job in Richmond with little or no experience?
The most realistic entry path in Richmond is through the city's large state and local government agencies, which regularly post administrative support roles with structured onboarding and clearly defined requirements that favor reliability over years of experience. Temp-to-hire placements through Richmond-area staffing firms are another practical route, placing candidates into short-term assignments at healthcare systems or legal offices that frequently convert to permanent roles. Demonstrating proficiency in Microsoft Office and familiarity with records management gives entry-level applicants a concrete edge locally.
Which industries hire the most administrative assistants in Richmond?
The sectors hiring the most administrative assistants in Richmond are Healthcare & Medical Services, based on current listings on Migrate Mate as of October 2026. Richmond's role as Virginia's state capital and a regional healthcare hub means government operations and medical administration consistently generate more openings here than in comparable mid-sized cities.
Related Jobs in Virginia
See All 138+ Administrative Assistant Jobs in Richmond
Find roles in Richmond that match your experience and apply in just a few clicks.
Find Administrative Assistant Jobs