Project Administrator Jobs in Illinois
Project Administrator jobs in Illinois are in steady demand, with active hiring concentrated in construction management, healthcare systems, and technology across seniority levels from entry-level coordinators through senior administrators overseeing multi-site initiatives. Chicago, Schaumburg, and Peoria are the largest hiring markets, anchored by established employers such as Skanska, Advocate Aurora Health, and Caterpillar. The most sought-after specialties are construction project administration, IT project coordination, and healthcare operations support. Find a role that fits below and apply directly.
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About the American College of Surgeons
The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 95,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org (http://www.facs.org/index.html).
Our Mission
The American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment.
Our Vision
To create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards of surgical care, driven by innovation, education, leadership, and trust.
Summary: The Project Administrator provides operational, administrative, and project coordination support to the Data Strategy team. Reporting to the Associate Vice President, Data Strategy, this role helps coordinate initiatives and pilot programs, supports stakeholder engagement, and manages executive operations.
Working with limited supervision, the Project Administrator manages multiple concurrent activities and operational workflows to help keep deliverables on schedule. The role requires strong organizational and communication skills, sound judgment, discretion with confidential information, and the ability to manage competing priorities in a fast-paced environment.
This exempt position will report to the AVP, Data Strategy in the Division of Executive Services. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.
The anticipated salary range for this position is $75,175 - $88,000 (commensurate with related experience).
Key Responsibilities:
1. Project Coordination and Administration (70%)
- Coordinate Data Strategy projects, pilot programs, and related operational activities across internal teams, participating organizations, vendors, and other stakeholders.
- Maintain project timelines, documentation, meeting records, decisions, action items, and deliverables; monitor progress and facilitate follow-up.
- Coordinate project meetings, workshops, stakeholder sessions, and reviews, including scheduling, materials, and meeting logistics.
- Track participant engagement, agreements, required documentation, milestones, and other project requirements.
- Prepare project summaries, status updates, briefing materials, and presentations for leadership and other stakeholders. Support project governance and maintain accurate, organized records in accordance with established documentation standards.
2. Executive and Operational Support (30%)
- Manage senior leadership calendars, scheduling priorities, travel arrangements, and meeting logistics.
- Coordinate executive meetings and activities involving internal and external stakeholders, including agendas, materials, facilities, and follow-up.
- Support operational workflows, including vendor documentation, invoices, approvals, expense reporting, and reimbursements.
- Maintain confidential records and communications and provide timely administrative support for Data Strategy leadership and team operations.
- Prepare and process expense reports and reimbursements with complete supporting documentation and timely follow-through.
Required Education and/or Experience:
Bachelor’s degree in business administration, management, project management, communications, public administration, healthcare administration, or a related field preferred; equivalent combination of education and relevant experience will be considered.- At least 3-5+ years of relevant work experience required, specifically in project coordination and operational support.
- Proven track record with successfully managing multiple priorities and engaging professionally with stakeholders and customers of all levels.
- Experience providing executive level and team support is strongly preferred.
- Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint).
Comprehensive Benefits:
We’re committed to attracting and retaining top talent via valuable benefits!
- Vacation, personal, and sick hours including 13 paid holidays per year
- Tuition Reimbursement
- Medical—comprehensive coverage through BlueCross BlueShield
- Dental, Vision, and Prescription drug program
- 403(b) Matching Program
- Pension Plan
- Flexible Spending Medical/Dependent Care
- Employee Assistance Program
- Short Term/Long Term Disability
- Life Insurance
- Domestic Partner Coverage
The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
About the American College of Surgeons
The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 95,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org (http://www.facs.org/index.html).
Our Mission
The American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment.
Our Vision
To create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards of surgical care, driven by innovation, education, leadership, and trust.
Summary: The Project Administrator provides operational, administrative, and project coordination support to the Data Strategy team. Reporting to the Associate Vice President, Data Strategy, this role helps coordinate initiatives and pilot programs, supports stakeholder engagement, and manages executive operations.
Working with limited supervision, the Project Administrator manages multiple concurrent activities and operational workflows to help keep deliverables on schedule. The role requires strong organizational and communication skills, sound judgment, discretion with confidential information, and the ability to manage competing priorities in a fast-paced environment.
This exempt position will report to the AVP, Data Strategy in the Division of Executive Services. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.
The anticipated salary range for this position is $75,175 - $88,000 (commensurate with related experience).
Key Responsibilities:
1. Project Coordination and Administration (70%)
- Coordinate Data Strategy projects, pilot programs, and related operational activities across internal teams, participating organizations, vendors, and other stakeholders.
- Maintain project timelines, documentation, meeting records, decisions, action items, and deliverables; monitor progress and facilitate follow-up.
- Coordinate project meetings, workshops, stakeholder sessions, and reviews, including scheduling, materials, and meeting logistics.
- Track participant engagement, agreements, required documentation, milestones, and other project requirements.
- Prepare project summaries, status updates, briefing materials, and presentations for leadership and other stakeholders. Support project governance and maintain accurate, organized records in accordance with established documentation standards.
2. Executive and Operational Support (30%)
- Manage senior leadership calendars, scheduling priorities, travel arrangements, and meeting logistics.
- Coordinate executive meetings and activities involving internal and external stakeholders, including agendas, materials, facilities, and follow-up.
- Support operational workflows, including vendor documentation, invoices, approvals, expense reporting, and reimbursements.
- Maintain confidential records and communications and provide timely administrative support for Data Strategy leadership and team operations.
- Prepare and process expense reports and reimbursements with complete supporting documentation and timely follow-through.
Required Education and/or Experience:
Bachelor’s degree in business administration, management, project management, communications, public administration, healthcare administration, or a related field preferred; equivalent combination of education and relevant experience will be considered.- At least 3-5+ years of relevant work experience required, specifically in project coordination and operational support.
- Proven track record with successfully managing multiple priorities and engaging professionally with stakeholders and customers of all levels.
- Experience providing executive level and team support is strongly preferred.
- Strong working knowledge of Microsoft Office products (Outlook, Word, Excel, and PowerPoint).
Comprehensive Benefits:
We’re committed to attracting and retaining top talent via valuable benefits!
- Vacation, personal, and sick hours including 13 paid holidays per year
- Tuition Reimbursement
- Medical—comprehensive coverage through BlueCross BlueShield
- Dental, Vision, and Prescription drug program
- 403(b) Matching Program
- Pension Plan
- Flexible Spending Medical/Dependent Care
- Employee Assistance Program
- Short Term/Long Term Disability
- Life Insurance
- Domestic Partner Coverage
The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
See All 10 Project Administrator Jobs in Illinois
Find roles in Illinois that match your experience and apply in just a few clicks.
Find Project Administrator JobsProject Administrator Jobs by City in Illinois
Where Illinois roles are concentrated, by current openings.
Project Administrator Job Market in Illinois
A snapshot from current Illinois openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Construction & Real Estate
What Illinois Employers Look For
The qualifications that appear most often in project administrator jobs across Illinois.
- Associate or bachelor's degree in business administration, construction management, or a related field
- Proficiency in project management software such as Procore, Microsoft Project, or Smartsheet
- Experience coordinating project documentation, schedules, and contractor communications
- Familiarity with construction or IT project lifecycles and contract administration processes
- Strong organizational skills managing multiple concurrent deadlines across project teams
- Competency in budget tracking, purchase order processing, and vendor correspondence
Project Administrator Jobs in Illinois: Frequently Asked Questions
How do you become a project administrator in Illinois?
Most project administrator roles in Illinois require at least an associate degree in business, construction management, or a related field, with a bachelor's degree preferred by larger employers. Illinois does not require a state-issued license for the role, but employers in construction commonly look for familiarity with Illinois-specific contract and lien law. Earning a Certified Associate in Project Management credential strengthens candidacy significantly across Chicago-area and downstate construction and healthcare employers.
How much do project administrators make in Illinois?
Project administrators in Illinois earn a median of about $103,470 a year, based on May 2025 Bureau of Labor Statistics wage data, ranging from around $65,300 for the lowest 10% to over $163,910 for the top 10%. Pay rises with experience, specialty, and employer.
Which companies hire project administrators in Illinois?
Employers hiring project administrators in Illinois right now include Convergint, Ziply Fiber, and Cannon Design, based on current listings on Migrate Mate as of October 2026. Illinois's deep concentration of general contractors, integrated health systems, and corporate headquarters means consistent openings across construction, technology, and hospital administration throughout the state.
Which Illinois cities have the most project administrator jobs?
Chicago, Oak Brook, and Waukegan have the most project administrator openings in Illinois. Chicago drives the largest share of demand through its dense mix of commercial construction firms, corporate headquarters, and major health systems, while Schaumburg and Peoria generate consistent openings through large manufacturing and healthcare employers anchored in those metro areas.
Are there remote project administrator jobs in Illinois?
Yes, but they are less common than in purely analytical fields, since the role often involves on-site document management, contractor coordination, and field visits. About 60% of project administrator openings tied to Illinois are remote or hybrid as of October 2026. The tasks most likely to remain remote are document control, scheduling updates, and vendor correspondence.
How can I get hired as a project administrator in Illinois with little or no experience?
The most realistic entry path is applying for project coordinator assistant or administrative assistant roles at mid-size Illinois general contractors or hospital systems, where internal promotion to project administrator is common. Employers such as Pepper Construction and Advocate Aurora Health run structured associate programs for candidates without direct experience. Building a portfolio of document control work, even from internships or coursework, and holding a Certified Associate in Project Management credential gives candidates a clear edge over unverified applicants.
Where can I find and apply to project administrator jobs in Illinois?
You can find and apply to project administrator jobs in Illinois on Migrate Mate, which lists current Illinois openings updated in real time. Find roles that fit your background and apply directly to each employer through the listing. No profile creation is required to see and apply to open positions.
See All 10 Project Administrator Jobs in Illinois
Find roles in Illinois that match your experience and apply in just a few clicks.
Find Project Administrator Jobs