Personal Assistant Jobs in New Jersey

INTRODUCTION

ADP is hiring an Executive Administrator for our AI and Innovation Labs team within the Global Product & Technology (GPT) division in our Roseland, NJ Corporate Headquarters.

In this role, you will couple your positive attitude, superb organizational skills, and deep understanding of ADP to ensure the smooth functioning of activities and processes in support of one or more executives.

A little about ADP: We are a global leader in human resources technology, offering the latest AI and machine learning-enhanced payroll, tax, human resources, benefits, and much more. We believe our people make all the difference in cultivating an inclusive, down-to-earth culture that welcomes ideas, encourages innovation, and values belonging. We’ve received recognition as a global Best Places to Work and a recipient of many prestigious awards for diversity, equity, and inclusion, including a DiversityInc® Top 50 Company, Best CEO and company for women, LGBTQ+, multicultural talent, and more. As part of our deep DEI commitment, our CEO has joined the OneTen coalition to create one million jobs for Black Americans over the next ten years. Learn more about DEI at ADP on our YouTube channel.

Ready to #MakeYourMark? Apply now!

YOUR ROLE AND RESPONSIBILITIES

• Deliver high-level executive support to the Chief AI Officer and leadership team, including driving seamless coordination of meetings, managing complex travel arrangements, interfacing with internal and external stakeholders (including ADP executive leadership), processing expenses, and enhancing executive presentations.
• Lead the planning and execution of internal and external events, including meetings, conferences, group travel, and associate engagement initiatives; manage registration processes and maintain accurate attendee tracking.
• Develop, organize, and maintain a centralized repository of internal presentations to enable knowledge sharing and future reuse.
• Proactively manage and respond to correspondence with professionalism and timeliness.
• Independently establish, organize, and maintain critical documentation, ensuring follow-through on action items and deadlines.
• Act as a key operational partner, ensuring the day-to-day administrative infrastructure runs smoothly to enable team focus on strategic priorities and business outcomes.
• Maintain and manage files, records, and databases to ensure accuracy, accessibility, and compliance.
• Administer eTime requests with precision and adherence to company policies.
• Provide real estate support to associates, including seating arrangements and coordination of related logistics, as needed.
• Serve as a trusted resource by providing ongoing administrative and operational support to management and the broader team.

BASIC QUALIFICATIONS

• High school diploma with 4+ years of experience or equivalent education
• 3+ years of administrative support experience within a fast-paced, professional environment.
• Proven ability to thrive in a performance-driven setting while upholding the highest standards of ethics, integrity, and confidentiality.
• Advanced proficiency in Microsoft Office Suite and modern web-based tools, including SharePoint for content creation, design, and ongoing maintenance.
• Strong problem recognition skills, with the ability to identify procedural issues and escalate appropriately.
• Exceptional verbal and written communication skills, with the ability to engage effectively at all organizational levels.
• Demonstrated agility in learning and applying new concepts in evolving situations.
• Ability to successfully manage multiple priorities under pressure while maintaining accuracy and composure.
• Excellent attention to detail with a commitment to quality and excellence.
• Innovative and resourceful thinker with sound judgment and strong decision-making capabilities.

PREFERRED QUALIFICATIONS

You'll love working here because you can:

• Be yourself in a culture that values equity, inclusion, and belonging, as well as creating a safe space for diverse perspectives and insights.
• Belong by joining one of nine Business Resource Groups where you can connect globally with networks and allies who share common interests and experiences.
• Grow your career in an agile, fast-paced environment with plenty of opportunities to progress.
• Continuously learn. Ongoing training, development, and mentorship opportunities for even the most insatiable learner.
• Be your healthiest. Best-in-class benefits start on Day 1 because healthy associates are happy ones.
• Balance work and life. Resources and flexibility to more easily integrate your work and your life.
• Focus on your mental health and well-being. We're here to provide exceptional service to our clients, and none of that happens without each of us taking care of ourselves and being there for one another.
• Join a company committed to giving back and generating a lasting, positive impact upon the communities in which we work and live.
• Get paid to pay it forward. Company-paid time off for volunteering for causes you care about.

What are you waiting for? Apply today!

Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP affirms inequality is detrimental to our associates, our clients, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. ADP is committed to equal employment opportunities regardless of race, color, genetic information, creed, religion, sex, sexual orientation, gender identity, lawful alien status, national origin, age, marital status, or protected veteran status. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

Ethics at ADP: ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace.

Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity or commissions. We offer the following benefits: Medical, Dental, Vision, Life Insurance, Matched Retirement Savings, Wellness Program, Short-and Long-Term Disability, Charitable Contribution Match, Holidays, Personal Days & Vacation, Paid Volunteer Time Off, and more. The compensation for this role is USD $20.87 - USD $55.82 / Hour*

*Actual compensation will not be less than the applicable minimum wage or minimum exempt salary requirement under federal, state and local laws.

A little about ADP: We are a comprehensive global provider of cloud-based human capital management (HCM) solutions that unite HR, payroll, talent, time, tax and benefits administration and a leader in business outsourcing services, analytics, and compliance expertise. We believe our people make all the difference in cultivating a down-to-earth culture that embraces our core values, welcomes ideas, encourages innovation, and values belonging. We've received recognition for our work by many esteemed organizations.

Diversity, Equity, Inclusion & Equal Employment Opportunity at ADP: ADP is committed to an inclusive, diverse and equitable workplace, and is further committed to providing equal employment opportunities regardless of any protected characteristic including: race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, protected veteran status or disability. Hiring decisions are based upon ADP’s operating needs, and applicant merit including, but not limited to, qualifications, experience, ability, availability, cooperation, and job performance.

Ethics at ADP: ADP has a long, proud history of conducting business with the highest ethical standards and full compliance with all applicable laws. We also expect our people to uphold our values with the highest level of integrity and behave in a manner that fosters an honest and respectful workplace.