Personal Assistant Jobs in Maryland

INTRODUCTION

Provides administrative support to multiple faculty members as assigned, utilizing independent judgement to ensure efficient operation of department. Requires working knowledge of FPI Corporate/PA policies, practices and procedures. Performs administrative tasks, such as preparing correspondence, reports and memos, responding to and screening telephone calls. Collects, compiles, analyzes and displays complex information of a highly confidential nature. Performs special projects requiring advanced level of skill and knowledge. Must be experienced in making travel arrangements, talking to patients, working independently. Must be familiar with zoom, Webex and be able to take minutes. Must have some experience supervising lower level administrative staff in the same department; and other duties as assigned.

ESSENTIAL FUNCTIONS

• Provides discreet and confidential coordination of sensitive FPI and Practice information. Uses organizational knowledge and judgment to answer and resolve routine and non-routine inquiries; directs inquiries to appropriate resources in cases where personal contact with Executive is not necessary or appropriate.

• Maintains complex daily calendar(s) to ensure that Executive’s schedule and meetings are properly prioritized throughout the day given the changing business requirements. Utilizes knowledge of Executive’s critical functions to ensure schedule includes adequate time for completion of work. Ensures that schedule reflects priorities and critical objectives and goals of FPI and practices.

• Anticipates travel needs of executive and independently coordinates complex travel arrangements typically involving multiple changes and destinations based on an understanding of executive’s availability and obligations. Support executive with travel documentation, procedures, itineraries, etc.

• Performs duties related to specific FPI/Practice department which ensures the achievement of department operational goals. Anticipates executive and department needs and accomplishes responsibilities without direction.

• Develops and implements processes and procedures that proactively relieves executive of administrative detail, thus freeing executive to perform strategic duties. Develops and maintains standard operating procedure manual to ensure standardization and optimal operation of department.

• Provides an advanced level of assistance in managing and preparing expense accounts and budgets by utilizing appropriate software. Informs Executive of issues, problems, changes that affect budget.

• Manages and executes multiple assigned projects and priorities and initiates follow up to ensure timely achievement of assignments.

• Prepares presentations, reports, spreadsheets, and other business-related communications/correspondence independently. Proofreads for grammatical, typographical and basic content errors to ensure all materials are of a high quality and need minimal revision.

EDUCATION and/or EXPERIENCE

• Bachelor’s Degree preferred; and/or combination of education/experience

• Five years related office experience with at least 2 years providing advanced level of administrative support preferred

• Accurate typing and data entry skills

• Excellent organization and communication (oral and written) skills. High level of proficiency of Microsoft Office Suite and software used by the department

Total Rewards

The referenced base salary range represents the low and high end of University of Maryland’s Faculty Physician’s Inc. salary range for this position. Some candidates will not be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, internal equity, responsibility factor and span of control, education/training and other qualifications. University of Maryland Faculty Physician’s Inc. offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://www.umfpi.org/jobs/summary-employee-benefits.

Skills

Required

• Time Management

• Working Well Under Pressure

• Self-Motivation

• Problem Solving

• Positive Attitude

• Microsoft Word

• Microsoft Excel

• Integrity

• Interpersonal Skills

• Adaptability/Flexibility

Preferred

• Critical Thinking

Behaviors

Required

• Enthusiastic: Shows intense and eager enjoyment and interest

• Team Player: Works well as a member of a group

Preferred

• Leader: Inspires teammates to follow them

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

• Self-Starter: Inspired to perform without outside help

Preferred

• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.