Receptionist Jobs in New Jersey
Receptionist jobs in New Jersey are concentrated in healthcare systems, corporate headquarters, legal firms, and financial services, making it one of the more active markets on the East Coast for front-office professionals at every level from entry-level to senior administrative roles. Most openings cluster in Newark, Trenton, and the Edison-Woodbridge corridor, where large employers such as Hackensack Meridian Health, Prudential Financial, and Johnson and Johnson maintain ongoing hiring needs. Medical receptionists, legal receptionists, and corporate front-desk coordinators represent the most in-demand specialties across the state. See the openings below and apply to the ones that match your experience.
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Showing 5 of 174+ Receptionist jobs
Description
Summary
World Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents.
Founded in 2011, World is one of the fastest-growing insurance brokers in the U.S. with over 2,200 employees in over 260 offices across North America. We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions.
Our rapid growth and market leading presence has created opportunities throughout the state and we offer top talent the choice to work from one of our multiple offices throughout the region.
Position Overview
The Receptionist at World Insurance Associates is responsible for managing calls coming into the main phone line, receiving, and distributing mail, as well as additional administrative duties to support the office.
Essential Duties and Responsibilities
- First line of contact to receive and distribute a high volume of calls coming into phone line
- Distribute faxes via the agency management system
- Responsible for keeping inventory of all office supplies and placing approved orders for replenishment as needed
- Performs all other general administrative related duties as assigned
- Responsible for receiving, processing and distribution of physical and electronic mail as needed
- Assist in any processing for Commercial Lines and Personal Lines departments
Qualifications
- 1-5+ years of experience in a corporate office setting
- Work experience with customer service responsibilities
- Computer savvy and proficient in MS Office including Power Points, Word, Excel, Outlook, Adobe.
- Excellent verbal communication skills
- Fluency in English and Spanish a plus
- Ability to multi-task in a fast paced and deadline driven environment
- Must be able to maintain professionalism and a positive service attitude
- Can handle sensitive information with the highest degree of integrity and confidentiality
- Strong attention to detail and excellent organizational skills required
- Exceptional customer service skills, over the phone and in person, with our customers and internal departments
- Sense of urgency and problem-solving skills
- Maintain a business professional appearance at all times
Equal Employment Opportunity
At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business.
Compensation
This position is located in New Jersey. The base salary for this position at the time of this posting may range from $47,000 to $52,000. Individual compensation varies based on job-related factors, including business needs, experience, level of responsibility, and qualifications. We offer a competitive benefits package and variable pay programs, please visit https://www.worldinsurance.com/careers for more details.
To Executive Search Firms and Staffing Agencies:
World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered World’s property, and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting World’s Human Resources Talent Department.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Description
Summary
World Insurance Associates is a unique insurance organization offering top products and services from major providers, combined with attentive service from local agents.
Founded in 2011, World is one of the fastest-growing insurance brokers in the U.S. with over 2,200 employees in over 260 offices across North America. We specialize in personal and commercial insurance lines, surety and bonding, employee benefits, financial and retirement services, and human capital management solutions.
Our rapid growth and market leading presence has created opportunities throughout the state and we offer top talent the choice to work from one of our multiple offices throughout the region.
Position Overview
The Receptionist at World Insurance Associates is responsible for managing calls coming into the main phone line, receiving, and distributing mail, as well as additional administrative duties to support the office.
Essential Duties and Responsibilities
- First line of contact to receive and distribute a high volume of calls coming into phone line
- Distribute faxes via the agency management system
- Responsible for keeping inventory of all office supplies and placing approved orders for replenishment as needed
- Performs all other general administrative related duties as assigned
- Responsible for receiving, processing and distribution of physical and electronic mail as needed
- Assist in any processing for Commercial Lines and Personal Lines departments
Qualifications
- 1-5+ years of experience in a corporate office setting
- Work experience with customer service responsibilities
- Computer savvy and proficient in MS Office including Power Points, Word, Excel, Outlook, Adobe.
- Excellent verbal communication skills
- Fluency in English and Spanish a plus
- Ability to multi-task in a fast paced and deadline driven environment
- Must be able to maintain professionalism and a positive service attitude
- Can handle sensitive information with the highest degree of integrity and confidentiality
- Strong attention to detail and excellent organizational skills required
- Exceptional customer service skills, over the phone and in person, with our customers and internal departments
- Sense of urgency and problem-solving skills
- Maintain a business professional appearance at all times
Equal Employment Opportunity
At World Insurance Associates (WIA), we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our products, and our community to flourish. WIA is honored to be an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national orientation, age, citizenship, marital status, disability, gender identity, sexual orientation, or Veteran status. In addition, WIA makes reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant or employee with a disability, unless the accommodation would impose an undue hardship on the operation of our business.
Compensation
This position is located in New Jersey. The base salary for this position at the time of this posting may range from $47,000 to $52,000. Individual compensation varies based on job-related factors, including business needs, experience, level of responsibility, and qualifications. We offer a competitive benefits package and variable pay programs, please visit https://www.worldinsurance.com/careers for more details.
To Executive Search Firms and Staffing Agencies:
World does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered World’s property, and World will not be obligated to pay a referral fee. This includes resumes submitted directly to Hiring Managers without contacting World’s Human Resources Talent Department.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
See All 174+ Receptionist Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
Find Receptionist JobsReceptionist Jobs by City in New Jersey
Where New Jersey roles are concentrated, by current openings.
Receptionist Job Market in New Jersey
A snapshot from current New Jersey openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Construction & Real Estate
- Investment & Asset Management
What New Jersey Employers Look For
The qualifications that appear most often in receptionist jobs across New Jersey.
- High school diploma or equivalent required by most New Jersey employers
- One or more years of front-desk or customer-facing office experience
- Proficiency in multi-line phone systems and electronic scheduling software
- Strong written and verbal communication skills for client-facing interactions
- Experience with office suites such as Microsoft Office or Google Workspace
- Ability to manage check-in workflows and coordinate with multiple internal departments
Receptionist Jobs in New Jersey: Frequently Asked Questions
How do you become a receptionist in New Jersey?
Most receptionist positions in New Jersey require a high school diploma and demonstrated front-desk or administrative experience, with no state-issued license needed for the general role. Employers in healthcare settings often prefer candidates who have completed a medical office administration program at a New Jersey community college such as Bergen Community College or Middlesex College. Strong familiarity with electronic health record systems gives applicants a practical edge in the state's large healthcare hiring market.
Which companies hire receptionists in New Jersey?
Companies currently hiring receptionists in New Jersey include United Vein & Vascular Centers, CityMD, and Lithia & Driveway, per current listings on Migrate Mate as of October 2026. New Jersey's dense mix of hospital networks, law firms, and Fortune 500 headquarters means consistent demand for front-desk roles across multiple industries statewide.
Which New Jersey cities have the most receptionist jobs?
Paramus, Morristown, and Toms River have the most receptionist openings in New Jersey. Newark anchors the market as the state's largest city and a hub for major hospital systems, corporate offices, and law firms, while smaller cities and suburban areas show strong demand wherever large healthcare campuses, regional headquarters, or government offices are located.
Are there remote receptionist jobs in New Jersey?
Yes, but they're rare. About 0% of receptionist openings tied to New Jersey are remote or hybrid as of October 2026, reflecting that most receptionist duties require an on-site presence to greet visitors and manage front-desk operations. The roles most likely to offer remote or hybrid arrangements are virtual receptionist positions and administrative coordinator roles within corporate or insurance environments.
How can I get hired as a receptionist in New Jersey with little or no experience?
The most realistic entry path is applying for front-desk associate or patient services representative roles at New Jersey hospital systems such as RWJBarnabas Health or Atlantic Health System, which regularly hire candidates with limited experience and provide on-the-job training. Lateral moves from retail customer service, hotel front desk work, or call-center roles are commonly accepted by New Jersey employers as equivalent preparation. Completing a short medical or legal office administration certificate at a county community college adds a credential that meaningfully strengthens an entry-level application.
Where can I find and apply to receptionist jobs in New Jersey?
You can find and apply to receptionist jobs in New Jersey on Migrate Mate, which lists current openings across the state. Search the listings for roles that match your background and apply directly to the ones that fit your experience and preferred location.
See All 174+ Receptionist Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
Find Receptionist Jobs