Office Coordinator Jobs in New Jersey
Office Coordinator jobs in New Jersey concentrate in healthcare administration, financial services, pharmaceuticals, and corporate operations, with demand at every level from entry-level administrative support to senior office management. The largest hiring markets are Newark, Jersey City, and Princeton, where major employers like Johnson & Johnson, Prudential Financial, and Robert Wood Johnson University Hospital maintain substantial administrative workforces. The most in-demand specialties are medical office coordination, executive support operations, and multi-site facilities coordination. See the openings below and apply to the ones that match your experience.
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About Us
We are a dedicated, growing home care agency located in Roseland, NJ. Our mission is to deliver compassionate, high-quality care to seniors and families across our local communities. The heart of our business is our Certified Home Health Aides (CHHAs) paired with our commitment to responsive client service. We pride ourselves on cultivating a welcoming, supportive work culture and maintaining gold-standard clinical and operational compliance.
Position Overview
We are seeking an organized, proactive, and compassionate Full-Time Home Care Office Coordinator to support the operations staff of our Roseland office.
In this multifaceted role, you will be instrumental in bridging field staff, clients, and administrative operations. You will lead caregiver onboarding and orientation, while also supporting the rest of the team in client intake and inquiries, managing day-to-day caregiver scheduling, and keeping core office functions running smoothly. If you thrive in a dynamic healthcare setting, love interacting with people, and take pride in exceptional organization and communication, we would love to meet you!
Key Responsibilities
1. Caregiver Orientation & Onboarding
- Welcoming Presence: Greet incoming applicants and newly hired caregivers with warmth and professionalism.
- Interviews & Presentations: Conduct conversational new-hire interviews to evaluate interpersonal skills and agency culture fit; lead interactive New Hire Orientation sessions outlining agency standards.
- Badging & Tech Setup: Take employee badge photos and assist new hires with setting up digital portals and mobile timesheet apps.
2. Compliance & Credential Tracking
- Document Verification: Inspect and verify Form I-9 documentation in person.
- Licensing & Medical Clearances: Verify New Jersey CHHA and nursing licenses via the NJ Consumer Affairs portal; audit health records (e.g., annual TB screenings, physicals, vaccinations).
- Reference & Background Checks: Perform and log thorough reference checks and employment verifications.
- Credential Monitoring: Track expiration dates (licenses, certifications, health screenings) in our agency management software and issue proactive renewal reminders.
3. Caregiver Scheduling & Coordination
- Shift Matching: Schedule and coordinate shifts for hourly and live-in caregivers, carefully matching caregiver skills, availability, and personality with client care plans.
- Schedule Maintenance: Monitor clock-ins/outs, address missed visits or call-outs promptly, and find reliable coverage in real-time.
- Communication: Maintain regular contact with caregivers regarding schedule confirmations, schedule changes, and open shift opportunities.
4. Client Intake & Family Support
- Inquiry Handling: Answer incoming phone inquiries from prospective clients and family members with empathy, collecting necessary preliminary details.
- Intake Coordination: Gather initial health, demographic, and billing/insurance information to prepare intake packets for the clinical assessment team.
- Customer Service: Act as a dependable, friendly point of contact for active clients and families regarding non-clinical questions and scheduling preferences.
5. General Administration & Office Operations
- EHR & System Management: Maintain accurate, up-to-date client and caregiver profiles in our agency software (AxisCare), including service classes, pay rates, and billing details.
- Records Management: Scan, file, and organize electronic documentation in secure cloud storage (OneDrive/SharePoint) in strict adherence to HIPAA and state guidelines.
- Office Coordination: Manage office supply inventories, handle incoming/outgoing mail, maintain shared tech equipment (Chromebooks), and ensure confidential documents (PII) are handled and shredded securely.
Qualifications & Skills
- Experience: 2–4+ years of experience in an administrative, coordination, or office management role—preferably within home care, home health, healthcare staffing, or a medical clinic.
- Scheduling & Intake Acumen: Prior hands-on experience handling multi-client/caregiver scheduling, intake coordination, or fast-paced logistics.
- Industry Knowledge: Familiarity with NJ Board of Nursing regulations, NJ Division of Consumer Affairs CHHA requirements, and Medicaid/private pay home care protocols is a strong plus.
- Tech Proficiency: Comfortable with home care management/EHR platforms (e.g., AxisCare, ClearCare/WellSky, HHAeXchange), digital onboarding/payroll tools (e.g., SignNow, Greenshades), and standard office software (Google Workspace, Microsoft 365, OneDrive).
- Interpersonal & Communication Skills: Exceptional verbal and written communication skills with a customer-first mindset and high emotional intelligence.
- Organization & Multitasking: Strong ability to prioritize conflicting tasks in a fast-paced environment with meticulous attention to detail.
- Bilingual: Fluency in Spanish or Haitian Creole is a plus, but not required.
Schedule & Work Setting
- Job Type: Full-Time (Monday – Friday, daytime business hours).
- Location: In-person at our office in Roseland, NJ 07068.
- Paid On-Call opportunities are also available
Benefits & Perks
- Competitive annual salary / hourly compensation based on experience.
- Paid Time Off (PTO) and paid holidays.
- Health, dental, and vision insurance options.
- 401(k) / retirement plan options.
- Supportive, team-centric culture with opportunities for career growth in healthcare administration.
- The satisfaction of making a meaningful, daily difference in the lives of local seniors and caregivers.
Pay: $23.00 - $26.00 per hour
Expected hours: 40.0 per week
Benefits:
- Paid time off
Work Location: In person
About Us
We are a dedicated, growing home care agency located in Roseland, NJ. Our mission is to deliver compassionate, high-quality care to seniors and families across our local communities. The heart of our business is our Certified Home Health Aides (CHHAs) paired with our commitment to responsive client service. We pride ourselves on cultivating a welcoming, supportive work culture and maintaining gold-standard clinical and operational compliance.
Position Overview
We are seeking an organized, proactive, and compassionate Full-Time Home Care Office Coordinator to support the operations staff of our Roseland office.
In this multifaceted role, you will be instrumental in bridging field staff, clients, and administrative operations. You will lead caregiver onboarding and orientation, while also supporting the rest of the team in client intake and inquiries, managing day-to-day caregiver scheduling, and keeping core office functions running smoothly. If you thrive in a dynamic healthcare setting, love interacting with people, and take pride in exceptional organization and communication, we would love to meet you!
Key Responsibilities
1. Caregiver Orientation & Onboarding
- Welcoming Presence: Greet incoming applicants and newly hired caregivers with warmth and professionalism.
- Interviews & Presentations: Conduct conversational new-hire interviews to evaluate interpersonal skills and agency culture fit; lead interactive New Hire Orientation sessions outlining agency standards.
- Badging & Tech Setup: Take employee badge photos and assist new hires with setting up digital portals and mobile timesheet apps.
2. Compliance & Credential Tracking
- Document Verification: Inspect and verify Form I-9 documentation in person.
- Licensing & Medical Clearances: Verify New Jersey CHHA and nursing licenses via the NJ Consumer Affairs portal; audit health records (e.g., annual TB screenings, physicals, vaccinations).
- Reference & Background Checks: Perform and log thorough reference checks and employment verifications.
- Credential Monitoring: Track expiration dates (licenses, certifications, health screenings) in our agency management software and issue proactive renewal reminders.
3. Caregiver Scheduling & Coordination
- Shift Matching: Schedule and coordinate shifts for hourly and live-in caregivers, carefully matching caregiver skills, availability, and personality with client care plans.
- Schedule Maintenance: Monitor clock-ins/outs, address missed visits or call-outs promptly, and find reliable coverage in real-time.
- Communication: Maintain regular contact with caregivers regarding schedule confirmations, schedule changes, and open shift opportunities.
4. Client Intake & Family Support
- Inquiry Handling: Answer incoming phone inquiries from prospective clients and family members with empathy, collecting necessary preliminary details.
- Intake Coordination: Gather initial health, demographic, and billing/insurance information to prepare intake packets for the clinical assessment team.
- Customer Service: Act as a dependable, friendly point of contact for active clients and families regarding non-clinical questions and scheduling preferences.
5. General Administration & Office Operations
- EHR & System Management: Maintain accurate, up-to-date client and caregiver profiles in our agency software (AxisCare), including service classes, pay rates, and billing details.
- Records Management: Scan, file, and organize electronic documentation in secure cloud storage (OneDrive/SharePoint) in strict adherence to HIPAA and state guidelines.
- Office Coordination: Manage office supply inventories, handle incoming/outgoing mail, maintain shared tech equipment (Chromebooks), and ensure confidential documents (PII) are handled and shredded securely.
Qualifications & Skills
- Experience: 2–4+ years of experience in an administrative, coordination, or office management role—preferably within home care, home health, healthcare staffing, or a medical clinic.
- Scheduling & Intake Acumen: Prior hands-on experience handling multi-client/caregiver scheduling, intake coordination, or fast-paced logistics.
- Industry Knowledge: Familiarity with NJ Board of Nursing regulations, NJ Division of Consumer Affairs CHHA requirements, and Medicaid/private pay home care protocols is a strong plus.
- Tech Proficiency: Comfortable with home care management/EHR platforms (e.g., AxisCare, ClearCare/WellSky, HHAeXchange), digital onboarding/payroll tools (e.g., SignNow, Greenshades), and standard office software (Google Workspace, Microsoft 365, OneDrive).
- Interpersonal & Communication Skills: Exceptional verbal and written communication skills with a customer-first mindset and high emotional intelligence.
- Organization & Multitasking: Strong ability to prioritize conflicting tasks in a fast-paced environment with meticulous attention to detail.
- Bilingual: Fluency in Spanish or Haitian Creole is a plus, but not required.
Schedule & Work Setting
- Job Type: Full-Time (Monday – Friday, daytime business hours).
- Location: In-person at our office in Roseland, NJ 07068.
- Paid On-Call opportunities are also available
Benefits & Perks
- Competitive annual salary / hourly compensation based on experience.
- Paid Time Off (PTO) and paid holidays.
- Health, dental, and vision insurance options.
- 401(k) / retirement plan options.
- Supportive, team-centric culture with opportunities for career growth in healthcare administration.
- The satisfaction of making a meaningful, daily difference in the lives of local seniors and caregivers.
Pay: $23.00 - $26.00 per hour
Expected hours: 40.0 per week
Benefits:
- Paid time off
Work Location: In person
See All 56 Office Coordinator Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
Find Office Coordinator JobsOffice Coordinator Jobs by City in New Jersey
Where New Jersey roles are concentrated, by current openings.
Office Coordinator Job Market in New Jersey
A snapshot from current New Jersey openings, updated as new roles post.
Who's Hiring
What New Jersey Employers Look For
The qualifications that appear most often in office coordinator jobs across New Jersey.
- Proficiency in Microsoft Office Suite including Word, Excel, and Outlook
- Two or more years of administrative or office coordination experience preferred
- Strong organizational and multitasking skills in a fast-paced office environment
- Experience managing calendars, scheduling meetings, and coordinating travel arrangements
- Familiarity with office management software or enterprise platforms such as SAP or Salesforce
- Excellent written and verbal communication skills for internal and external correspondence
Office Coordinator Jobs in New Jersey: Frequently Asked Questions
How do you become a office coordinator in New Jersey?
Most office coordinator roles in New Jersey are accessible with an associate or bachelor's degree in business administration, communications, or a related field, though no state-issued license is required. Employers across New Jersey's pharmaceutical and healthcare sectors often prefer candidates with medical office or healthcare administration coursework. Building proficiency in common enterprise platforms used by New Jersey's major corporate employers strengthens any application, and entry-level administrative assistant roles are the most common starting point.
Which companies hire office coordinators in New Jersey?
Companies currently hiring office coordinators in New Jersey include Englewood Health, Home care for you, and RWJBarnabas Health, per current listings on Migrate Mate as of October 2026. New Jersey's concentration of pharmaceutical headquarters, financial services firms, and large hospital networks means consistent demand for office coordination professionals across both corporate campuses and clinical settings.
Which New Jersey cities have the most office coordinator jobs?
Jersey City, Edison, and Livingston have the most office coordinator openings in New Jersey. Newark and Jersey City drive volume through their dense corporate, financial, and healthcare employer bases, while Princeton and its surrounding corridor attract openings tied to pharmaceutical and biotech headquarters, research institutions, and the professional services firms that support them.
Are there remote office coordinator jobs in New Jersey?
Yes, but they're less common, since office coordinator work often involves on-site responsibilities like managing facilities, receiving deliveries, and supporting in-person teams. About 18% of office coordinator openings tied to New Jersey are remote or hybrid as of October 2026, with hybrid arrangements more prevalent than fully remote. The functions most likely to qualify for remote or hybrid schedules include scheduling, vendor communication, and document management.
How can I get hired as a office coordinator in New Jersey with little or no experience?
The most realistic entry path is applying to administrative assistant or front desk coordinator roles at New Jersey's large hospital systems, pharmaceutical companies, or university campuses, which regularly hire without requiring prior coordination experience. Institutions like Rutgers University and RWJBarnabas Health run structured administrative onboarding programs for entry-level hires. Earning a certification in Microsoft Office or a medical office administration program offered through New Jersey community colleges gives candidates a concrete edge in competitive applicant pools.
Where can I find and apply to office coordinator jobs in New Jersey?
You can find and apply to office coordinator jobs in New Jersey on Migrate Mate, which lists current openings across the state. Search the listings to find roles that match your experience, location preference, and schedule, then apply directly to the ones that fit.
See All 56 Office Coordinator Jobs in New Jersey
Find roles in New Jersey that match your experience and apply in just a few clicks.
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