Proposal Coordinator Jobs in Florida
Proposal Coordinator jobs in Florida are in steady demand, with concentrated hiring in government contracting, defense, healthcare systems, and construction development across one of the country's most active proposal markets. Miami, Orlando, and Tampa account for the majority of openings, where established employers like Leidos, AECOM, and AdventHealth regularly bring on proposal coordinators at every level from entry-level coordinators to senior proposal managers. The most in-demand specialties are federal and state government proposals, construction and infrastructure RFPs, and healthcare RFQ responses. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 10+ Proposal Coordinator jobs
Work Arrangement
This is an onsite position at our Tampa, FL, Huntsville, AL offices.
Job Overview
A Proposal Coordinator is responsible for coordinating the development of proposals. The Proposal Coordinator ensures that all proposal materials are accurate, well-organized, and submitted on time. They may also assist in the development of proposal templates, processes, and best practices to streamline proposal development efforts.
Essential Functions
- Support the proposal managers through coordinating the proposal development process.
- Support the creation of RFIs/SSNs, task orders, IDIQ proposals, Rough Order of Magnitude (ROM) requests, and other stand-alone proposals that may range from $5M-$150M in value
- Ensure adherence to proposal development preparation guidelines, processes, methodologies, and associated business tools
- Analyze requirements and ensures that proposals meet requirements by creating and maintaining compliance matrix documents.
- Edit, standardize, proofread, or make updates to material prepared by other writers; eliminates inconsistencies in format or voice, typos, and grammatical and spelling mistakes
- Build proposal outlines, creates folder structures, maintains proposal log, trackers, and oversees creation of proposal templates
- Develop effective methods for presenting and organizing information within proposals, such as the use of tables and graphics
- Coordinate proposal layout and outlines with SMEs and technical writers
- Maintains records and files of work and revisions
- Organize and attends proposal kickoff, drumbeat, color review, and gate review meetings
- Assist with the production, reproduction, and binding/packaging of draft proposals, final proposals, and all hard/soft copies
- Organize material and completes writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology
- Ensure proposals are delivered on time and in compliance with all RFP requirements
- Performs other duties as required.
Standard Essential Functions
- Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
- Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
- Embodies AEVEX's cultural values and aligns daily actions with department goals and company culture.
Qualifications and Competencies
- Proficient MS Word and SharePoint skills and conversant with Excel required
- Knowledge of other editing and publishing tools highly desired
- Skills with graphics software packages such as Adobe Creative Cloud
- Ability to work in high-pressure, deadline driven environments where priorities change quickly
- Ability to learn and rapidly apply knowledge of the company's operations, corporate capabilities, and core competencies in order to develop strong proposals and marketing materials
- Excellent time management and organizational skills
- Proficient problem-solving and resource integration abilities
- Ability to apply interpersonal skills in establishing and maintaining successful working relationships with corporate personnel, project managers, staff, and other business enterprises and partners
Education / Certifications
- Bachelor's degree from an accredited college/university, with a preference for majors in English, law, philosophy, history or other discipline that indicate an ability to write accurately, well, and concisely in an organized fashion with strong citing of source material where required
- APMP certification or active enrollment a plus
Experience
- 2+ years of proposal or other relevant experience
- Experience with Salesforce is a plus
- Demonstrated experience working with diverse teams who are solving challenges
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:
Constantly required to sit, and to reach to use computers and other office equipment
Security Clearance
- Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
About AEVEX
AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.
Recruitment Communication Notice: All official correspondence regarding your application, application status, interviews, or the AEVEX hiring process will come directly from an AEVEX representative using an @aevex.com email address or through Greenhouse, our applicant tracking system. Please use caution with communications claiming to represent AEVEX from other email domains, and always verify the sender before responding or providing personal information.
Equal Employment Opportunity:
AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.
Work Arrangement
This is an onsite position at our Tampa, FL, Huntsville, AL offices.
Job Overview
A Proposal Coordinator is responsible for coordinating the development of proposals. The Proposal Coordinator ensures that all proposal materials are accurate, well-organized, and submitted on time. They may also assist in the development of proposal templates, processes, and best practices to streamline proposal development efforts.
Essential Functions
- Support the proposal managers through coordinating the proposal development process.
- Support the creation of RFIs/SSNs, task orders, IDIQ proposals, Rough Order of Magnitude (ROM) requests, and other stand-alone proposals that may range from $5M-$150M in value
- Ensure adherence to proposal development preparation guidelines, processes, methodologies, and associated business tools
- Analyze requirements and ensures that proposals meet requirements by creating and maintaining compliance matrix documents.
- Edit, standardize, proofread, or make updates to material prepared by other writers; eliminates inconsistencies in format or voice, typos, and grammatical and spelling mistakes
- Build proposal outlines, creates folder structures, maintains proposal log, trackers, and oversees creation of proposal templates
- Develop effective methods for presenting and organizing information within proposals, such as the use of tables and graphics
- Coordinate proposal layout and outlines with SMEs and technical writers
- Maintains records and files of work and revisions
- Organize and attends proposal kickoff, drumbeat, color review, and gate review meetings
- Assist with the production, reproduction, and binding/packaging of draft proposals, final proposals, and all hard/soft copies
- Organize material and completes writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology
- Ensure proposals are delivered on time and in compliance with all RFP requirements
- Performs other duties as required.
Standard Essential Functions
- Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
- Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
- Embodies AEVEX's cultural values and aligns daily actions with department goals and company culture.
Qualifications and Competencies
- Proficient MS Word and SharePoint skills and conversant with Excel required
- Knowledge of other editing and publishing tools highly desired
- Skills with graphics software packages such as Adobe Creative Cloud
- Ability to work in high-pressure, deadline driven environments where priorities change quickly
- Ability to learn and rapidly apply knowledge of the company's operations, corporate capabilities, and core competencies in order to develop strong proposals and marketing materials
- Excellent time management and organizational skills
- Proficient problem-solving and resource integration abilities
- Ability to apply interpersonal skills in establishing and maintaining successful working relationships with corporate personnel, project managers, staff, and other business enterprises and partners
Education / Certifications
- Bachelor's degree from an accredited college/university, with a preference for majors in English, law, philosophy, history or other discipline that indicate an ability to write accurately, well, and concisely in an organized fashion with strong citing of source material where required
- APMP certification or active enrollment a plus
Experience
- 2+ years of proposal or other relevant experience
- Experience with Salesforce is a plus
- Demonstrated experience working with diverse teams who are solving challenges
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:
Constantly required to sit, and to reach to use computers and other office equipment
Security Clearance
- Ability to obtain/maintain a Secret DoD clearance, U.S. Citizenship required.
About AEVEX
AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.
AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.
Recruitment Communication Notice: All official correspondence regarding your application, application status, interviews, or the AEVEX hiring process will come directly from an AEVEX representative using an @aevex.com email address or through Greenhouse, our applicant tracking system. Please use caution with communications claiming to represent AEVEX from other email domains, and always verify the sender before responding or providing personal information.
Equal Employment Opportunity:
AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.
See All 10 Proposal Coordinator Jobs in Florida
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Find Proposal Coordinator JobsProposal Coordinator Jobs by City in Florida
Where Florida roles are concentrated, by current openings.
Proposal Coordinator Job Market in Florida
A snapshot from current Florida openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
What Florida Employers Look For
The qualifications that appear most often in proposal coordinator jobs across Florida.
- Bachelor's degree in communications, business, English, or a related field required
- Experience managing RFP, RFQ, or RFI responses in a deadline-driven environment
- Proficiency with Microsoft Office Suite, particularly Word, Excel, and SharePoint
- Strong writing and editing skills for technical or government proposal narratives
- Familiarity with federal acquisition regulations or Florida state procurement processes
- APMP Foundation certification or willingness to obtain it is frequently preferred
Proposal Coordinator Jobs in Florida: Frequently Asked Questions
How do you become a proposal coordinator in Florida?
Most proposal coordinator roles in Florida require a bachelor's degree in communications, business, English, or a related field, though some employers in construction and government contracting accept equivalent experience. There is no state-issued license required for this role in Florida. Candidates who hold or pursue APMP Foundation certification stand out in the competitive government and defense contracting markets centered in Tampa, Orlando, and the Space Coast. Building a portfolio of winning proposals strengthens any application.
Which companies hire proposal coordinators in Florida?
Employers hiring proposal coordinators in Florida right now include V2X, AEVEX, and Jobot, based on current listings on Migrate Mate as of October 2026. Florida's large base of defense contractors, healthcare networks, and infrastructure firms means demand is distributed across multiple sectors rather than concentrated in a single industry.
Which Florida cities have the most proposal coordinator jobs?
The cities with the most proposal coordinator openings in Florida are Tampa, Orlando, and Maitland. The distribution reflects the concentration of federal agencies, defense contractors, and large healthcare systems in those metros, while suburban and secondary markets generate openings through construction development firms and regional government contractors that anchor local economies.
Are there remote proposal coordinator jobs in Florida?
Yes, and more than most fields, since proposal coordination is fundamentally a desk-based writing and project management role. About 63% of proposal coordinator openings tied to Florida are remote or hybrid as of October 2026, reflecting how well the work translates to distributed teams. The writing, formatting, and deadline-tracking functions are the most consistently remote, while capture planning and client-facing kickoff meetings are more likely to require in-person presence.
How can I get hired as a proposal coordinator in Florida with little or no experience?
The most realistic entry path is moving laterally from a related role such as marketing coordinator, technical writer, or project administrator, since those positions build the writing, deadline management, and document formatting skills that proposal teams need most. Large Florida government contractors and healthcare systems often post coordinator-level roles that accept candidates with one to two years of general professional experience. Earning an APMP Foundation certification signals seriousness to hiring managers even without direct proposal experience, and volunteering to support proposals in a current role builds a concrete portfolio quickly.
Where can I find and apply to proposal coordinator jobs in Florida?
You can find and apply to proposal coordinator jobs in Florida on Migrate Mate, which lists current Florida openings across government contracting, healthcare, construction, and other sectors. Search the available roles, find the ones that match your background and location, and apply directly to each one.
See All 10 Proposal Coordinator Jobs in Florida
Find roles in Florida that match your experience and apply in just a few clicks.
Find Proposal Coordinator Jobs