Proposal Coordinator Jobs in Texas

Founded in 1988, Lott Brothers Construction Company, Ltd. is a family-owned commercial construction firm headquartered in Round Rock, Texas. We provide construction services across a variety of markets, including education, healthcare, municipal, commercial, and public-sector facilities.

We are seeking a motivated, detail-oriented Proposal Coordinator / Proposal Writer to join our team and support the development and management of competitive construction proposals.

About the Position

This position offers an opportunity to become an integral part of our proposal development team, with the long-term goal of independently managing Requests for Qualifications (RFQs), Requests for Proposals (RFPs), and other submissions from initial solicitation review through final delivery.

The selected candidate will work alongside two experienced professionals with a combined 15+ years of proposal development experience. Both team members will remain actively involved in the proposal process, providing training, mentorship, quality reviews, and ongoing support as the new hire develops confidence and takes on greater responsibility.

We're looking for someone who enjoys writing, has a strong eye for detail and design, and is eager to take ownership of projects. The ideal candidate will be comfortable learning new processes, coordinating with multiple departments, adapting to changing priorities, and managing competing deadlines.

Key Responsibilities

• Coordinate and ultimately lead the development of RFQ/RFP responses, statements of qualifications, and other proposal submissions from start to finish.
• Review solicitation documents to identify submission requirements, evaluation criteria, deadlines, and required documentation.
• Develop proposal schedules, compliance checklists, and content outlines to ensure complete and timely submissions.
• Write, edit, and tailor proposal narratives to effectively communicate company qualifications, experience, and project-specific strengths.
• Coordinate with project managers, estimators, executives, and other internal team members to gather necessary information.
• Develop and maintain professional proposal layouts, project profiles, resumes, organizational charts, and supporting graphics.
• Manage proposal formatting, document assembly, quality-control reviews, and final production.
• Coordinate electronic and hard-copy submissions, ensuring compliance with all solicitation requirements.
• Maintain and update proposal resources, including project descriptions, employee resumes, standard narratives, and company qualifications.
• Track proposal deadlines, submission requirements, and outstanding deliverables.
• Adapt to changing priorities, evolving project requirements, and competing deadlines while maintaining accuracy and quality.
• Utilize AI-assisted tools and other available technologies to support brainstorming, content development, proofreading, editing, and overall proposal efficiency, while independently verifying the accuracy and relevance of all final content.
• Exercise sound judgment when using AI tools, including protecting confidential company and client information and following company-approved technology practices.
• Identify opportunities to improve proposal development processes through new tools, technologies, and creative approaches.
• Collaborate with senior team members on proposal strategies, messaging, and continuous process improvements.
• Gradually assume independent responsibility for assigned pursuits while maintaining communication with the proposal team.

Qualifications

Required:

• Strong writing, editing, and proofreading skills.
• Excellent organizational abilities and attention to detail.
• Ability to manage multiple assignments and competing deadlines.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Strong document formatting skills and an eye for professional presentation.
• Ability to work independently, take initiative, and follow projects through to completion.
• Strong interpersonal and communication skills.
• Adaptability and resourcefulness when navigating changing deadlines, priorities, and project requirements.
• Willingness to learn new software, processes, and industry terminology.
• Comfort with utilizing AI-assisted writing tools and emerging technologies to enhance productivity, writing quality, and efficiency.
• Strong critical-thinking skills, including the ability to independently evaluate, refine, and verify AI-assisted content.

Preferred:

• 1–3 years of experience in proposal coordination, proposal writing, marketing, communications, or a related field.
• Experience in the architecture, engineering, or construction (AEC) industry.
• Familiarity with RFQ/RFP responses and public-sector procurement processes.
• Experience with Adobe InDesign, Canva, Adobe Acrobat, or similar design software.
• Experience with Microsoft SharePoint or document management systems.
• Bachelor's degree in English, Communications, Marketing, Business, or a related field.

Candidates with strong writing, organizational, and design skills are encouraged to apply, even without direct construction proposal experience.

What We're Looking For

We're looking for someone who can grow into a trusted, independent member of our proposal team. The ideal candidate is:

• Proactive and Dependable: Takes ownership of assignments, follows through on commitments, and knows when to ask questions.
• Highly Organized: Can manage multiple deadlines, track outstanding information, and keep proposal efforts moving forward.
• A Strong Writer: Can transform technical information into clear, compelling, and professional content.
• Detail-Oriented: Understands that accuracy, consistency, and compliance are essential to successful proposals.
• Creative and Resourceful: Enjoys developing professional layouts and finding effective ways to present information.
• Adaptable and Flexible: Comfortable navigating changing priorities, learning new processes, and adjusting to the evolving needs of the team.
• Tech-Savvy and Open-Minded: Embraces new technologies, including AI-assisted tools, as resources to improve efficiency and creativity without compromising quality or independent judgment.
• Collaborative: Communicates effectively with remote team members and internal departments.
• Eager to Grow: Interested in developing the skills and confidence to independently manage complete proposal submissions.

Work Environment & Professional Development

This position will be based in the Round Rock area, with a hybrid work arrangement to be determined.

The selected candidate will work closely with experienced remote team members who will provide guidance, training, and ongoing support. Initial responsibilities will focus on learning company processes, assisting with active proposals, and developing familiarity with our project experience and qualifications.

As the candidate gains experience, responsibilities will expand to include independently coordinating and producing complete proposal submissions, with senior team members available for strategic input, review, and support.

This position offers the opportunity to develop both technical proposal skills and project management capabilities while contributing to the continued growth and success of the company.

Why Join Lott Brothers?

At Lott Brothers, we believe in investing in our people and providing opportunities for professional growth. This position offers hands-on experience, meaningful responsibility, and the opportunity to develop into a key contributor to our business development efforts.

You'll join a collaborative team that values initiative, accountability, creativity, adaptability, and quality work.

Lott Brothers Construction Company, Ltd. is an Equal Opportunity Employer.

Pay: $55,000.00 - $75,000.00 per year

Work Location: Hybrid remote in Round Rock, TX 78664