Proposal Coordinator Jobs in Arizona
Proposal Coordinator jobs in Arizona are concentrated in the Phoenix metro, Tucson, and Scottsdale, where defense contractors, construction management firms, and government services companies maintain large proposal teams. Employers with a lasting Arizona presence include Raytheon Technologies, AECOM, and Honeywell, all of which staff proposal functions year-round. The most in-demand specialties are government and federal RFP response, construction bid coordination, and defense procurement. See the openings below and apply to the ones that match your experience.
Find Proposal Coordinator JobsOverview
Showing 5 of 7+ Proposal Coordinator jobs
Position Overview:
Supports the company’s marketing efforts, coordinates proposal development and marketing administration; working with teams and leadership to produce and maintain supporting records and resources.
Key Responsibilities:
Develop, write, and customize proposals and bids in response to requests for proposals and qualifications (RFPs/RFQs), ensuring accuracy, completeness, and alignment with client requirements.
Collaborate with engineers, project managers, and leadership to develop executive summaries, project approaches, and key messaging using relevant prior proposal content.
Coordinate contributor input, track progress, and manage multiple proposal schedules to meet submission deadlines.
Edit, proofread, and format proposals for clarity, consistency, branding, and submission requirements; maintain version control and prepare final digital or printed packages.
Maintain marketing files, proposal content, resumes, project descriptions, and marketing and project logs in D365 and SharePoint.
Improve proposal templates, graphics, and processes, incorporating lessons learned from successful and unsuccessful submissions.
Prepare correspondence, transmittals, and other communications as needed.
Request insurance certificates and assist with firm technical registration renewals and research into requirements in additional states.
Support contract review and implementation.
Perform other duties as assigned.
Qualifications:
Required Education, Experience, Skills and Licensing
High school diploma/equivalent with a minimum of 2 years’ related experience.
Proficiency in Microsoft software – Word, Excel, etc. and Adobe Acrobat.
Knowledge of writing, editing and document formatting.
Professional communication and collaboration.
Be a self-starter, detailed oriented and have exceptional organizational skills.
Must be able to interact with clients and co-workers in a professional and respectful manner and work in a team environment sharing roles and responsibilities, with limited supervision.
Preferred Skills
Proficiency in Adobe InDesign.
Bilingual – English/Spanish abilities.
Previous experience with mining projects and/or EPCM projects
Bachelor’s degree preferred, equivalent combination of education, training and experience.
Position Overview:
Supports the company’s marketing efforts, coordinates proposal development and marketing administration; working with teams and leadership to produce and maintain supporting records and resources.
Key Responsibilities:
Develop, write, and customize proposals and bids in response to requests for proposals and qualifications (RFPs/RFQs), ensuring accuracy, completeness, and alignment with client requirements.
Collaborate with engineers, project managers, and leadership to develop executive summaries, project approaches, and key messaging using relevant prior proposal content.
Coordinate contributor input, track progress, and manage multiple proposal schedules to meet submission deadlines.
Edit, proofread, and format proposals for clarity, consistency, branding, and submission requirements; maintain version control and prepare final digital or printed packages.
Maintain marketing files, proposal content, resumes, project descriptions, and marketing and project logs in D365 and SharePoint.
Improve proposal templates, graphics, and processes, incorporating lessons learned from successful and unsuccessful submissions.
Prepare correspondence, transmittals, and other communications as needed.
Request insurance certificates and assist with firm technical registration renewals and research into requirements in additional states.
Support contract review and implementation.
Perform other duties as assigned.
Qualifications:
Required Education, Experience, Skills and Licensing
High school diploma/equivalent with a minimum of 2 years’ related experience.
Proficiency in Microsoft software – Word, Excel, etc. and Adobe Acrobat.
Knowledge of writing, editing and document formatting.
Professional communication and collaboration.
Be a self-starter, detailed oriented and have exceptional organizational skills.
Must be able to interact with clients and co-workers in a professional and respectful manner and work in a team environment sharing roles and responsibilities, with limited supervision.
Preferred Skills
Proficiency in Adobe InDesign.
Bilingual – English/Spanish abilities.
Previous experience with mining projects and/or EPCM projects
Bachelor’s degree preferred, equivalent combination of education, training and experience.
See All 7 Proposal Coordinator Jobs in Arizona
Find roles in Arizona that match your experience and apply in just a few clicks.
Find Proposal Coordinator JobsProposal Coordinator Jobs by City in Arizona
Where Arizona roles are concentrated, by current openings.
Proposal Coordinator Job Market in Arizona
A snapshot from current Arizona openings, updated as new roles post.
Who's Hiring
What Arizona Employers Look For
The qualifications that appear most often in proposal coordinator jobs across Arizona.
- Bachelor's degree in communications, business, or a related field required
- Two or more years of proposal writing or coordination experience preferred
- Proficiency with Microsoft Office Suite and proposal management software like Loopio or RFPIO
- Familiarity with federal or government RFP processes and compliance requirements
- Strong project management skills with ability to meet firm submission deadlines
- Experience coordinating cross-functional teams across technical, legal, and sales departments
Proposal Coordinator Jobs in Arizona: Frequently Asked Questions
How do you become a proposal coordinator in Arizona?
Most proposal coordinator roles in Arizona require a bachelor's degree in communications, business, English, or a related field. There is no state-issued license specific to this role in Arizona, but earning the Association of Proposal Management Professionals Certified Professional Proposal Manager credential significantly strengthens candidacy. Arizona's dominant hiring industries, defense and construction, value candidates with direct experience responding to federal RFPs or working within government procurement frameworks.
Which companies hire proposal coordinators in Arizona?
Employers hiring proposal coordinators in Arizona right now include Small Giants, ASRC Industrial, and HITT Contracting, based on current listings on Migrate Mate as of October 2026. Arizona's concentration of defense contractors and large construction management firms means proposal teams here are typically staffed year-round rather than on a project basis.
Which Arizona cities have the most proposal coordinator jobs?
Phoenix, Tempe, and Tucson account for the largest share of proposal coordinator openings in Arizona. The Phoenix metro drives most of the volume because of the high concentration of defense primes, engineering firms, and state agency contractors headquartered there, while Tucson's openings are closely tied to its defense and aerospace corridor anchored by Davis-Monthan Air Force Base and related contractors.
How can I get hired as a proposal coordinator in Arizona with little or no experience?
The most realistic entry path is a lateral move from a writing-adjacent or administrative role such as technical writer, marketing coordinator, or contracts administrator, which are common stepping stones at Arizona defense and engineering firms. Large employers like AECOM and Honeywell occasionally hire proposal assistants or junior coordinators specifically for candidates building experience. Completing the APMP Foundation Level certification signals seriousness to Arizona hiring managers even without a full proposal portfolio, and volunteering to coordinate bid responses at a smaller Arizona construction or engineering firm builds real credentials quickly.
Where can I find and apply to proposal coordinator jobs in Arizona?
You can find and apply to proposal coordinator jobs in Arizona on Migrate Mate, which lists current openings across the state. Search for roles that match your experience level and target industry, then apply directly through each listing. Checking back regularly is worthwhile because federal procurement cycles and construction bid seasons create periodic surges in new postings.
See All 7 Proposal Coordinator Jobs in Arizona
Find roles in Arizona that match your experience and apply in just a few clicks.
Find Proposal Coordinator Jobs